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Briefing Session on Phase 2 of Social Welfare Development Fund 社會福利發展基金第二階段簡報會 14 December 2012

Briefing Session on Phase 2 of Social Welfare Development Fund 社會福利發展基金第二階段簡報會 14 December 2012. SWDF - Background. 36 Recommendations by Lump Sum Grant Independent Review Committee (Dec 2008). Recommendation 6 - Set up a $1 billion Social

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Briefing Session on Phase 2 of Social Welfare Development Fund 社會福利發展基金第二階段簡報會 14 December 2012

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  1. Briefing Session on Phase 2 of Social Welfare Development Fund 社會福利發展基金第二階段簡報會14 December 2012

  2. SWDF - Background • 36 Recommendations by Lump Sum Grant Independent Review Committee (Dec 2008). • Recommendation 6 - Set up a $1 billion Social Welfare Development Fund (SWDF) to support Scope A - training, Scope B - business system upgrading projects and Scope C - studies for enhancing service delivery.

  3. SWDF - Background • For implementation in 9 years by three 3-year phases (from 2010-11 to 2018-19). • Maximum funding cap for each NGO for three phases is 9% of its annual subventions in 2009-10 or $2M, whichever is the higher.

  4. SWDF - Background The percentage of total funding cap under each phase for individual NGO is as follows:

  5. SWDF – Progress of Phase 1 • Phase 1 (2010-11 to 2012-13) was launched in Jan 2010. • There were three rounds of applications. • A total of $262.9M was approved for 150 NGOs under Phase 1.

  6. SWDF – Progress of Phase 1 • Breakdown of the total approved amount:

  7. SWDF – Review on Phase 1 • Conducted from Feb to Sept 2012. • Collected views from more than a third of 171 NGOs through visits and meetings. • Feedbacks are generally positive. • NGO Staff: more training opportunities (i.e. training outside HK and long term courses). • NGO Management: enhanced management capacity and improve overall service delivery.

  8. SWDF – Enhancement Measures • Based on the views collected from NGOs, SWD has come up with a few enhancement measures to be implemented in Phase 2 of the SWDF.

  9. Inclusion of non-subvented service staff in training programmes when there is no additional cost implications • To maximize the value of training. • May include non-subvented staff in sharing sessions, talks and seminars, etc. • NGOs should report the number of non-subvented staff who attend the training under the existing reporting mechanism. SWDF – Enhancement Measures

  10. SWDF – Enhancement Measures • Provision of Administration Support (AS) • For management/coordination work of SWDF including the employment of temporary administrative/clerical staff, and outsourcing of accounting work, etc. • Maximum amount of AS for each NGO is at 5% of the NGO’s funding cap for the phase or $500,000, whichever is the less.

  11. SWDF – Enhancement Measures • Allow virement of funds between Non-IT and IT project • More flexibility for NGOs to implement approved projects. • Virement of fund among approved projects, irrespective IT or non-IT nature, is allowed. • For virement of fund to IT projects, prior consent from Information Systems and Technology Branch (ISTB) of SWD is required.

  12. SWDF – Enhancement Measures • Promote sharing of information of approved projects • To promote sharing culture among NGOs to • inspire innovative ideas in project planning under SWDF. • SWD will make use of the information provided by NGOs on their approved projects of SWDF for sharing through sharing sessions or e-platform.

  13. SWDF – Enhancement Measures • Streamlining the process of applications for IT projects • Incorporate the Application Guide for IT-related Projects into the application form • Reduce information required • Illustrate by examples

  14. SWDF – Enhancement Measures • Allowing sufficient time for completing approved projects • A maximum implementation period approved for a project is three-year. • Beginning date of the implementation period will be counted from the date of endorsement by LFAC. • Some projects will be approved for implementation beyond 2015-16.

  15. SWDF – Other Issues Highlighted • Application for extension of project under Phase 1 • It should be an approved project and already commenced within Phase 1. • SWD’s prior approval should be sought for project with delayed completion date beyond Phase 1. • NGOs should report the actual expenditure of the projects and the overall expenditure in Phase 1 upon completion of the projects (approved for extension).

  16. SWDF – Other Issues Highlighted • Cover the full course fee of the long-term training beyond Phase 1 • It should be an approved project and already commenced within Phase 1. • The maximum implementation period is four-year counting from the course receiving subsidy from SWDF. • SWD’s prior approval for extension of the project is required.

  17. SWDF – Others Issues Highlighted • Flexibility to implement projects within the approved Areas • NGOs may: • change the destination of the approved outside-HK programmes. • increase / reduce the number of participants of the training courses. • arrange suitable courses under the approved training subjects. • postpone the completion date of the approved system upgrading projects / studies within phase.

  18. SWDF – Others Issues Highlighted • Claw back arrangement • Any surplus at the end of Phase 1 will be clawed back. • SWD will further announce the usage of the fund clawed back from NGOs.

  19. SWDF – Others Issues Highlighted • Procurement procedures • NGOs should achieve the best value for money for service procurement to implement the approved projects. • Should comply with NGOs’ own procurement guidelines, which should be devised in line with those set out in Chapter 6 of the Lotteries Fund Manual.

  20. SWDF – Others Issues Highlighted f) IT projects • Observations from Phase 1 • Involvement of staff in projects • Tendering and procurement • Working with contractors • Others issues

  21. SWDF – Others Issues Highlighted (f) IT projects (cont’d) • Sufficient time for project implementation • Virement of fund among approved projects • Streamlined application form • Rearranged sections • Check boxes to facilitate input • Examples for easy reference

  22. SWDF – Invitation for Applicationsunder Phase 2 • Implementation period: 2013-14 to 2015-16 • Invitation letters together with the Guidance Notes for Application and Application Forms will be sent to NGOs in January 2013. • Application will be closed in June 2013.

  23. SWDF – Vetting for Applications • Non-IT Projects will be vetted by SWD and endorsed by Lotteries Fund Advisory Committee (LFAC). • IT Projects will be vetted by SWD, in consultation with the Joint Committee on Information Technology for the Social Welfare Sector (JCIT) and then endorsed by LFAC.

  24. SWDF Questions and Answers

  25. SWDF Early birds may enjoy early approval from LFAC Management & Staff together to devise innovative projects

  26. Thank You

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