Bring Your Business into the 21 st Century : Part 1 WasteExpo 2011

1. Bring Your Business into the 21st Century : Part 1 • WasteExpo 2011 Improving Your Financial Management System

2. Presentation Team Michael Ayoroa Dale Schlagel Partner Account Manager, Microsoft 15 years of Experience Directly in Waste & Recycling ERP & MRP Deployments Cost Accounting International Companies 125+ Direct Waste & Recycling Systems Installed & Deployed • President, ITA Dynamics • 20 Years of Experience • Engineering • Accounting • Project Management • ERP & MRP Deployments • Waste & Recycling Deployments • 150+ ERP & IT Projects

3. Today’s Agenda • Why companies look at a new financial systems. • How do you pick a new financial system. • What are the pitfalls to be avoided. • What options do you have in financial systems. • What are the steps should follow in installing a new Financial System.

4. Why go around in Circles

5. Find the right route

6. Why companies look FOR NEW Financial systems

7. Pain

8. Organize

9. Time

10. Do More with Less

11. Accountability

12. Communications

13. Reporting

14. Visibility

15. Top 8 reasonS • Pain • Organization • Time • Do More with Less • Accountability • Communication • Reporting • Visibility

16. Organize your reasons

17. Lets go look for a system

18. What should we look for?

19. Top 10 Criteria for Selecting 1st timers • Price • Ease of Implementation • Ease of Use • Software Ability to fit Business • Functionality of software • Software Works with Existing hardware • Growth Potential of Software • Level of Support by Provider • Quality of Documentation • Vendors Track Record of Performance

20. Top 10 Criteria for Selecting 2nd timers • Level of Support by Provider • Vendors Track Record of Performance • Software Ability to fit Business • Growth Potential of Software • Price • Quality of Documentation • Functionality of software • Ease of Use • Ease of Implementation • Software Works with Existing hardware

21. Prioritize • Your Reasons for Change • Your Criteria for Selecting • Make your wish list small enough to manage • Set Expectations

22. Look at the players & the Competition • What is your competition using? • Who are the vertical players in the industry? • Who are the partners and their past experience? • Most important: Set a Goal and Timeline and Stick to it.

23. What are the Pitfalls to be Avoided

24. 30% of all projects fail, while another 50% of all other projects miss expectations. Gardner Group

25. Avoid • Lack of Planning

26. Avoid • Lack of Communication

27. Avoid • Lack of Reporting

28. Avoid • Lack of Direction/Goals

29. Avoid • Align expectations

30. Avoid • Walk before you run

31. Avoid • Internal Resources on board

32. Avoid • Management Support

33. Avoid • Risk Mitigation Process

34. Avoid • Plan B

35. Top 10 Internal Pitfalls to avoid • Lack of Planning • Lack of Communication • Lack of Reporting • Lack of Direction (Goals) • Expectations not in alignment • Walk before you run • Internal Resources are not on board • Management Support is Lacking • No Risk Mitigation Process • No Plan B

36. What Options do you have in a Financial System.

37. There are 3,358 Accounting Software Products to choose from *Source: FindAccountingSoftware.com

38. Things to Look consider when choosing software • Long term company stability • On premise or online? • Software publishers Research & Development • Service options • Direct or thru a partner channel? • Acquisitions

39. Short list of Popular options • Microsoft Dynamics NAV • Sage AccpacERP • Microsoft Dynamics GP • SAP Business One • Sage MAS 90 ERP and Sage MAS 200 ERP • NetSuite • QuickBooks Enterprise Software Source: FindAccountingSoftware.com

40. What Steps should you follow when installing a new system.

41. Six Sure Steps to Successful Implementation • Diagnostic • Analysis • Design • Development • Deployment • Operation

42. The Diagnostic phase helps us establish high-level expectations and budgets for our project. This is accomplished prior to the start of the implementation. Activities and deliverables in each phase can be streamlined to meet your needs.

43. Sample Project Plan • The Analysis phase represents the official start of the implementation. Key activities and deliverables include: • Fit Gap Analysis Spreadsheet • Functional Requirements Document • Project Plan • Change Control Plan • Communications and Training Plans • Development, Quality & Testing Standards • Future State Business Process Workflows The Analysis phase kicks off your successful project with clear expectations, prepared project teams, and solid requirements. Activities and deliverables in each phase can be streamlined to meet your needs.

44. Sample Training Plan • In the Design phase we will configure and personalize your solution, and design any customizations needed to meet your requirements. • Key activities and deliverables include: • Risks and Issues Management • Core Team Training • Create Test Scripts • Conduct Feature Testing • Create Technical Design Document • Begin Data Migration Design In the Design phase, you will help design any customizations needed to meet your requirements and see the formulation of your overall solution design. Activities and deliverables in each phase can be streamlined to meet your needs.

45. Sample Production Environment Specifications Document • In the Development phase, your complete solution will be built and configured. Key activities and deliverables include: • Determine Security Roles • Complete System Configuration and ISV Solution Setup • Finalize Customization Code • Conduct Acceptance Testing • Begin Developing Data Migration Scripts In the Development phase, your solution is configured and tested, and coding of all required customizations is complete and ready to deploy. Activities and deliverables in each phase can be streamlined to meet your needs.

46. Sample Go-Live Checklist • In the Deployment phase, all our teamwork comes together in the transition to your new Microsoft Dynamics solution. Key activities and deliverables include: • End User Training • Final System Readiness • Final Acceptance Testing • Plan for Go-Live Cutover • Final Data Migration • Go-Live In the Deployment stage, you’ll go live on your new Microsoft Dynamics solution after completing user acceptance testing and sign-off. Activities and deliverables in each phase can be streamlined to meet your needs.

47. In the Operation phase, we’ll close the project and identify any ongoing support and transition assistance you need. Key activities and deliverables include: • Provide Post Go-Live Support • Review Deliverables against plan and • Close Out Project • Establish Ongoing Quality and Testing Strategy • Conduct Disaster Recovery Test Sample Project Review Document In the Operation phase, we’ll ensure you have everything you need to operate your new Microsoft Dynamics solution on your own. Activities and deliverables in each phase can be streamlined to meet your needs.

48. Summary • Why companies look at a new financial systems. • How do you pick a new financial system. • What are the pitfalls to be avoided. • What options do you have in financial systems. • What are the steps should follow in installing a new Financial System. Plan, Communicate, walk do not Run.

49. For More Information Website: www.itadynamics.com www.wasteandrecycle.com Case Studies, Videos and White Papers: Available Online Contact information: • Michael Ayoroa, mayoroa@itadynamics.com • Dale Schlagel, dale.schlagel@microsoft.com • Phone: 888-358-1880 or 240-449-8950

50. Thank You