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North Carolina

North Carolina. State Presentation Multi-State Geospatial Partnership Kick-off Meeting Salt Lake City, Utah January 23, 2008. Partnership Expectations. Better Understanding of Geospatial Content Better Understanding of Archival Roles and Processes

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North Carolina

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  1. North Carolina State Presentation Multi-State Geospatial Partnership Kick-off Meeting Salt Lake City, Utah January 23, 2008

  2. Partnership Expectations • Better Understanding of Geospatial Content • Better Understanding of Archival Roles and Processes • Discover Opportunities for Collaboration and Intersections • Discuss and Learn about the Intersection of Records Retention, Preservation, Appraisal, Easy Access and Retrieval, and the continuum from fresh to preserved content • Better Understanding of Business Drivers and Cases that bring benefits • Establish a Geospatial Content (Ideal) Repository and Network • Greater Community (Geo-IT-Executive Offices) Awareness of Archival Roles

  3. Partnership Expectations • Expectation that GIS records should be ‘identified, appraised, and hopefully, scheduled.’ • Further catalyze the discussion with appropriate groups--associations, other states, local involvement, industry, other NDIIPP projects • Improvements and implementation of better practices, more organized collections for discovery and access, and stewardship of content over time • Build on recent results of NDIIPP activities, when appropriate • Metadata that works for Consumers and Archives • Meaningful input to LCs message to Congress

  4. Governance Structure - Geo • Council, Legislation for GIS coordination * • Related authorities, SOS/LRMP, DENR/NC Geodetic Survey • NC OneMap, historic data and records element part of vision from 2001 • Distributed Technical and Collaborative Model – 100 counties 40 cities, 30 plus state agencies, universities, regions, ngo’s * • Enterprise License Agreement - ESRI

  5. NC OneMap Inventory

  6. Governance Structure - Archives • State Archives • State Library • Part of Cultural Resources • A & L have combined resources, where/approp • Legislative Authorities • GS 121(archive and records); • Historical Commission • Electronic Recording Council • Standards for digital preservation document applies across all long term or permanent records - recordation of e-deeds

  7. GS 132 Public Records • GS 132 (public records) • More open than many states • Mutual Driver for sharing information • GIS Data Exception • Blueprint Exception • Data Sharing revelation – local2state sharing

  8. Data Sharing Recommendations • Local request for order to sharing - 2007 • Result of locals requesting that a problem be solved • Result of state and fed access not organized resulting in contact fatigue for content providers and consumers. • Acknowledgement that local policies contribute to the problem • Ten recommendations

  9. Geo Data Sharing • 1 Avoid Formal Agreements • 2 Web Access • 3 Secure Access • 4 Free Data • 5 Single Point of Contact

  10. Geo Data Sharing • 6 Regional Solutions • 7 Official Outlets via Trusted Source * • 8 Archives and Long Term Access • 9 NC OneMap Brand • 10 Outreach

  11. Archival/GeoCommunity Links • Data sharing exercise leads to interest in archival tactics between communities – Access and Preservation sub-committee of GICC • Inventory Strategy • NC GIS Inventory • NC OneMap; Geospatial One-Stop • Metadata • Engage Local/StateRecords Unit to inventory and survey • Geo Archival Capacity • Limited; Developing Partnerships • Developing Work Flows • Interest within Central IT Groups, study development and use of GIS statewide, study in 2004 and 2007

  12. Priority Topics Across State Community • Prioritization of Themes • Collection and organization, inventory, documentation – develop and implement best practices on geo and archival communities • What is at risk, Determination – Appraisal – Disposition Instructions • Awareness – Why Care (temporal hook, litigation, business continuity, etc) • Inventory

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