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Cypress 11i Procurement Implementation ~ iProcurement in action ~

May 07, 2002. Cypress 11i Procurement Implementation ~ iProcurement in action ~. Project Overview Purchasing/Inventory Overview iProcurement Overview <Demo>. Agenda. Started 8/01 (elapsed time 7 months) Team Cypress: 15 (Partially dedicated employees (50%-80%)) Consulting: 6 Scope

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Cypress 11i Procurement Implementation ~ iProcurement in action ~

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  1. May 07, 2002 Cypress 11i Procurement Implementation~ iProcurement in action ~

  2. Project Overview Purchasing/Inventory Overview iProcurement Overview <Demo> Agenda

  3. Started 8/01 (elapsed time 7 months) Team Cypress: 15 (Partially dedicated employees (50%-80%)) Consulting: 6 Scope 10.7SC upgraded to 11.5.4 Configuration Chart of Accounts Redesign Modules GL, FA, AP, AR, PO, Inventory, Project Accounting, iProcurement, iExpense, Cash Management Interfaces Payroll & Revenue Process Interdivisional allocation automation & Intercompany automation Project Overview

  4. Family Pack F CSJ - 15,698 PO lines / 8098 PO’s CMI - 7,510 PO lines / 2761 PO’s CTI - 5,617 PO lines / 2048 PO’s Direct & Indirect Materials Close to 50% of the reqs in San Jose “After the Fact” Minimal BPA’s Many Amount Based PO’s Printed PO forms & Fax Many Ad Hoc requests Mostly Stores replenishment at CMI & CTI Over half of trans. for San Jose are one time purchases Purchasing/Inventory Overview • 10 Buyers in CSJ • 6 Buyers in CMI • 2.5 Buyer in CTI • CMI & CTI only use about 20% of entire supplier master • San Jose uses about 80% of supplier master • Need to support acquisitions

  5. Custom Folder Views Reports General (format) Cost Savings Customize AutoCreate Fields Supplier Info View Action History Tracking PO Forwarding Tracking Req. Forwarding Export functionality Buyer visibility to “in process” reqs Configurability Purchasing/Inventory Observations • Material Transfer Requests (MTR’s) with Project Accounting • Re-Order Report • TAR’s

  6. Family Pack F Patch Set J Using iProcurement as a replacement for Paper Requisitions Both expense and capital Transitioned from Paper/Ariba 6.5 to iProcurement iProcurement is being used at all domestic locations San Jose Minnesota Texas (implemented, but not in use) Field Offices / Design Centers (approx. 30) Daily there are approx. 75 unique users on iProcurement As of 5/02/02 there have been 208 trained on the application Only two catalog currently set up Computers Expense envelopes iProcurement Overview

  7. Increased Visibility No PO Summary View No Invoice Matching View Buyer Assignment Workflow improvements Easier way to “move” requisitions Role approvers needed Default approval workflow is based on “Preparer” not “Requestor” Key points: Training needed for both users and approvers iProcurement Observations

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