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sPHENIX DOE-SC CD-1/3A Review

sPHENIX DOE-SC CD-1/3A Review. RLS Schedule Development Rich Grubb May 23-25, 2018 BNL. sPHENIX P6 development. 13 Microsoft Project files. P6 Integrated Master Schedule Validated matching to MS Project plan Identified completed work vs work to-go Implemented cost reduction

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sPHENIX DOE-SC CD-1/3A Review

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  1. sPHENIX DOE-SC CD-1/3A Review RLS Schedule Development Rich Grubb May 23-25, 2018 BNL

  2. sPHENIX P6 development 13 Microsoft Project files • P6 Integrated Master Schedule • Validated matching to MS Project plan • Identified completed work vs work to-go • Implemented cost reduction • Implemented expanded FY18 R&D phase Aug 2017 • Project Manager’s schedule work fest • All L2 managers and Project Estimators worked in the P6 schedule with Project Controls and improved the work plan. Validated estimate data and project coding. sPHENIX DOE-SC CD-1/3A Review

  3. How costs are shown in reports • Escalated (Esc) equals At Year (AY) = Direct + Burden + Escalation • Total Burdened Esc $ • = Direct + Burden + Escalation • Escalated (Esc) equals At Year (AY) • Direct $ • Labor includes fringe • Nonlabor units is budgeted value of contracts and/or purchase orders Example P6 Activity Report sPHENIX DOE-SC CD-1/3A Review

  4. Tips for Cost Book summary data sPHENIX DOE-SC CD-1/3A Review

  5. Tips for Cost Book detail • Resource level (white rows) is the detail shown • May have many resources to one activity • Highlighted rows are summary • Time phase data is period units or cost. The column title of the column prior to the first period indicates the data type sPHENIX DOE-SC CD-1/3A Review

  6. P6 data tables • Project • Activities • Activity Coding • Resource Assignment • Resource Assignment coding • Resource • Global Codes • Added P6 fields prefixed by • “BNL_” activity code fields • “BNL_UDF” activity user defined fields • “BNL_Res” resource code fields • “BNL_RAU” resource assignment user defined fields sPHENIX DOE-SC CD-1/3A Review

  7. Attribute Coding sPHENIX DOE-SC CD-1/3A Review

  8. P6 Resource Table Project is using 73 resources: 68 Labor 5 Nonlabor sPHENIX DOE-SC CD-1/3A Review

  9. BNL Finance source of resource rates Project base year = FY17 sPHENIX DOE-SC CD-1/3A Review

  10. Open Ends • Activities without predecessors..................................8 •                              Project: POM02B_J         Activity:              S100010              Approve Mission Need CD-0 •                              Project: POM02B_J         Activity:              S100400              CD-1 Review •                              Project: POM02B_J         Activity:              S100600              CD-3a Budget Appropriation •                              Project: POM02B_J         Activity:              S100800              CD-2/3 Review •                              Project: POM02B_J         Activity:              S101008              FY18 funding available •                              Project: POM02B_J         Activity:              S101009              FY19 funding available •                              Project: POM02B_J         Activity:              S101010              FY20 funding available •                              Project: POM02B_J         Activity:              S101015              FY21 funding available •               Activities without successors....................................7 •                              Project: POM02B_J         Activity:              S100200              Prepare for CD-1 Review •                              Project: POM02B_J         Activity:              S100700              Prepare for CD-2/3 Review •                              Project: POM02B_J         Activity:              S100900              Transition to CD2/3 •                              Project: POM02B_J         Activity:              S101008              FY18 funding available •                              Project: POM02B_J         Activity:              S101040              Approve Project Closeout CD-4 •                              Project: POM02B_J         Activity:              S247500              Oversight of sPHENIX Digitizers Procurement •                              Project: POM02B_J         Activity:              S318540              Start of RHIC Run 30-Jan-23 A Fuse Analysis of the schedule has been prepared and is available for Review. sPHENIX DOE-SC CD-1/3A Review

  11. Integration/Summary • Integration with other management tools • P6 data is the source • P6 to Cobra wizard • Cobra is the earned value cost processor • P6 & Cobra used to set the Performance Measurement Baseline (PMB) • Monthly status cycle • Collect status and ETC information prior to end of month in P6 • Import status with wizard from P6 to Cobra • Import of project actuals data from Peoplesoft Financials into Cobra • Post schedule and earned value reports for project team • Project Resource Loaded Schedule well developed for CD-1. sPHENIX DOE-SC CD-1/3A Review

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