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COOKING THE BOOKS:

COOKING THE BOOKS:. $$$$. $$$$. FALL RECEIPES FOR BUDGET SUCCESS. Budget Process: Start To Finish. Steps to a Library Budget   Steps Timeline 1. Determine library needs, and library income January – March and levy rate required to meet those needs.

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COOKING THE BOOKS:

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  1. COOKING THE BOOKS: $$$$ $$$$ FALL RECEIPES FOR BUDGET SUCCESS

  2. Budget Process: Start To Finish Steps to a Library Budget   Steps Timeline 1. Determine library needs, and library income January – March and levy rate required to meet those needs. 2. Present budget request in writing and in March - May person at meeting of local governing body (city commission or township board). 3. Approve resolution of intent to increase April – June local tax income. 4. Local government publishes budget and July – August conducts public hearing. District libraries must take these steps directly. Other libraries should obtain copies of all pages of the official budget related to library funds.

  3. HOW DID YOU DO????

  4. WERE YOU. . .

  5. “AT THE TABLE”

  6. “ON THE MENU” REALITY PUBLIC LIBRARY

  7. BUDGET ENTREES *YOUR BUDGET *YOURS IN THEIRS

  8. BUDGET ENTREES *YOUR BUDGET IN THEIR BUDGET

  9. Budget Process: Start To Finish Steps to a Library Budget   Steps Timeline 4. Local government publishes budget and July – August conducts public hearing. District libraries must take these steps directly. Other libraries should obtain copies of all pages of the official budget related to library funds.

  10. YOUR BUDGET IN “THEIR” BUDGET • What income sources did THEY want? • What OTHER income sources do you have? • What expenditures did THEY want? • Did they want detail? • What other expenditures do you have?

  11. http://www.da.ks.gov/ar/muniserv/BudgetDefault.htm

  12. Budget Process: Start To Finish • Steps to a Library Budget • Steps Timeline • Determine final operating budget based September – December on official budget and any other funding sources.

  13. BUDGET ENTREES *YOUR BUDGET

  14. Questions to Ask • Do I have the correct tax amounts in next year’s budget? • What’s changed since Mayin current year? What’s changed since May for next year? • How is Y-T-D income for the current year?? 100%? 90%? 80%? • Have you done a cash flow estimate to establish carryover????

  15. ANNUAL REPORTS What statistics do you keep? Do you use? Key off your mission or vision “NEKLS and its members libraries are leaders and innovators in providing exemplary library services ” Use pictures (get releases), color, graphs

  16. “OWN YOUR NUMBERS”* • Know your stuff • Know where “your” stuff is in “their” stuff • Know how “your” stuff impacts “their” stuff • Know why “your” stuff matters to and for the community *Quote from Alice Sizer Warren, Budgeting: A How-To-Do-It Manual for Librarians, Neal-Schuman Publishers, New York, 1998.

  17. Contact Information Laura DeBaun Library Services Consultant & Business Manager Northeast Kansas Library System 4317 W. 6th St. Lawrence, KS 66049 1-800-296-6963 ldebaun@nekls.org

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