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How to participate in a Horizon 2020 project

1st webinar on Horizon 2020. How to participate in a Horizon 2020 project. Привіт ! . “ Whether you think you can , or you think you can’t – you’re right.”. -Henry Ford-. Pre-call intelligence Call scan and assessment. P re-call intelligence awareness. Call scan and assessment.

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How to participate in a Horizon 2020 project

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  1. 1st webinar on Horizon 2020 How to participate in a Horizon 2020 project Привіт!

  2. “Whetheryouthinkyoucan, oryouthinkyoucan’t–you’re right.” -Henry Ford-

  3. Pre-callintelligenceCallscan and assessment Pre-call intelligence awareness Call scan and assessment • Identify a niche and/or have a very bright idea • Discoverthat H2020 couldprovide a fundingopportunity • Idea-driven: check forthebottom-uppossibilities • Niche/areaofexpertiseand coverage: evaluateyourpossiblecontribution to the top-down possibilities • Identifythetheme / areawhereyourideafits • Useavailableinformationresources

  4. Information Resources Pre-call intelligence awareness Call scan and assessment • National ContactPoints in Ukraine; National ContactPoints in othercountries (!) • BILAT UKR*AINA project (website, projectmembers) • Website of Horizon 2020: ec.europa.eu/research/horizon2020 • Several national services (UKRO; Austria FFG; German NKS; Czech CZELO; EEN; etc.) • Innovation Union website: http://ec.europa.eu/research/innovation-union • Facebookpages (e.g. http://www.facebook.com/Innovation.Union) and Horizon 2020 Linked-Ingroups

  5. Information Resources Pre-call intelligence awareness Call scan and assessment • Info Days: http://ec.europa.eu/research/horizon2020/index_en.cfm?pg=h2020-events (national events and thematicevents) • Participant Portal: http://ec.europa.eu/research/participants/portal/page/home Calls, Workprogrammes and Background documents • EC officials, projectofficers, callcoordinators

  6. http://www.artizans.com/image/DBRO151/please-ask-for-assistance-sign-in-self-help-book-section/http://www.artizans.com/image/DBRO151/please-ask-for-assistance-sign-in-self-help-book-section/

  7. Willingness and ReadinessSkilled personnel Willingness and Readiness Skilled personnel • Willing to take the risk and associated investment (very different between being a partner and a coordinator) • Able to assign skilled personnel, among your scientists as well as in the international office • Professional approach, reliable, cooperative attitude, fast replies, English language skills • Willing to dig into the administrative procedures as well

  8. Decision to participate Decision to participate • Motivation on the top-level, on the level of scientists and on the level of administrative personnel • Commitment to explore and learn • Assess your position (coordinator or partner) and the likelihood of success

  9. Coordinator (Leadership) vs. Partner (Follower) Coordination / Leadership Partner / Follower • Not all projects require consortia, but most • Very different roles and efforts • Get to work on your idea • Communication and coordination are very important – preparing a well designed project with inputs from different partners and clear outputs/impacts needs more than “just” a bright idea • Recommended: start as project partner, but it might be strategic to think about coordinating (and later joining a rival proposal)

  10. Single proposer vs.consortium Single proposer Consortium • Depends on the different calls and sub-programmes • Example: single institution can propose “Coordination and Support Actions” • In practice: often consortia • Participation of independent scientists as individuals is possible in theory • in practice only in specific sub-programmes: • European Research Council, Advanced Grant / Starting Grant • Marie Skłodowska Curie Actions, example International Incoming Fellowships (IIF) - an individualgrantforExperiencedResearchersbased in thirdcountries (non-Europeans) willing to receive a researchtraining in a hostinstitutionbased in Europe

  11. Addressing partners proactivelyvs. Waiting for candidates Addressing partners proactively Waiting for candidates • Being present with your website (in English), in databases (e.g. partner service https://cordis.europa.eu/partners/web/guest/home) • Addressing partners with your ideas (1-2 pages, institute profile, core competences, possible inputs; outlines for project / workpackages / tasks; reference to the impact that your participation will bring)

  12. Targeted search for cooperators Targetedorrandomsearchorwaitingforpartners Random search for cooperators Passive waiting credibility Opportunistic attitude • Existingnetworks– membership in associations, COST networks, running/pastprojects • Best in thefield– journals, conferences, patents • Experts in thefield – membersofadvisoryboards, evaluators etc. • Users – representativesofyourusergroups (regulatorybodies, enterprises, civilsociety, etc.) • Strategic partners

  13. http://www.dashe.com/blog/social-learning/how-social-networks-can-harness-the-power-of-weak-ties/http://www.dashe.com/blog/social-learning/how-social-networks-can-harness-the-power-of-weak-ties/

  14. Find yourpositon in theconsortium Finding a position in the consortium • Coordinator • Workpackage Leader • Task Leader • Participants • Covering specific field, geographical area, testbed,

  15. Find yourpositon in theconsortium Finding a position in the consortium • Selectyourpartners • Reputation, capability • Previousexperience • Resources, capacity • Professional andpunctual • Understanding forrules, experiencewiththeprogramme • Teamwork andinformationsharing • Goodtoworkwith • Ready, willing, able

  16. Drafting the proposalContributing to the proposal Drafting the proposal Contributing to the proposal • Provide ideas at an early stage, define your role • Provide building blocks for texts and signal flexibility • State-of-the-Art, Background • Workpackage and Task descriptions • Partner profiles and short CVs, lists of publications etc. • Impacts (e.g. addressing specific challenges in Eastern Europe, Neighborhood Policy, scientific outcomes, results, potential use cases and market application, etc.) • Prepare the administrative requirements • Get ECAS and clarify if your organisation already participated in EU RTD Programmes (-> Participant Identification Code)

  17. Contributing to the proposal ECAS log in to the Participant Portal https://webgate.ec.europa.eu/cas/eim/external/register.cgi

  18. Contributing to the proposal PICorganisation code http://ec.europa.eu/research/participants/portal/page/searchorg

  19. Further administrative steps • Initiatives for simplification of processes • Validation of the organisation at the negotiation stage • Chain of trust to be established and roles to be defined (authorised representatives for your organisations, one “Legal Entity Appointed Representative”, etc.), few “blue ink signatures” but necessity to prepare for paperless processes

  20. Writingtheproposal Coordinating inputs of partners • Makesureyoufollow a „redline“, don‘tassumethat all evaluators will beexperts in thespecificfieldandunderstand all acronyms, concepts, speciallanguage • Check yourideaagainsttheevaluationcriteriaandask a (distant) colleaguetoevaluateit (also ifitisunderstandablefor non-experts) • Pay attentiontostructure, bulletpoints, readability, graphsandfigures, etc.

  21. Submission of proposal Submission of proposalResult of evaluation Result of evaluation • Take care of the deadlines • Take care of page limits • All parts of the proposal are equally important • Inform the National Contact Points (in all partner countries) and get advise and inputs (proposal checks)

  22. Image source: http://quotationmarksetsy.com/2013/05/22/sometimes-you-win-sometimes-you-learn/

  23. Single proposer Pre-call intelligence awareness Addressing partners proactively Coordination / Leadership Call scan and assessment Coordinating inputs of partners Drafting the proposal Consortium Implementation of project Waiting for candidates Willingness and Readiness Submission of proposal Skilled personnel Result of evaluation Decision to participate Targeted search for cooperators Learning from failure Random search for cooperators Contributing to the proposal Partner / Follower Finding a position in the consortium Passive waiting credibility Opportunistic attitude

  24. The nextsteps • Go „public“ assoonaspossibleand check on variousfronts – check yourideaandyourapproachwithpeersandseniorcolleagues • Check ifyourideaiswithinthescopeofthecall (readcalltexts, check with NCPs, check with EC officers) • Check furthercommunitydocuments, strategies, resultsof EC supportedconsultations etc. toverifythatyourideais in linewiththepoicies

  25. Youshouldhave • Excellentscience • Excellentpartners • Excellentimplementationplans • Excellentresultswith high impact

  26. Допобачення! ElkeDall Centre for Social Innovation dall@zsi.at

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