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Membership Recruitment & Outreach Workshop 2012-2013

Learn the definitions and responsibilities of membership recruitment and outreach, characteristics of a strong team, and how to build a recruitment plan. Includes case studies and strategies for setting goals, messaging, delivery, and evaluation. Interactive workshop format.

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Membership Recruitment & Outreach Workshop 2012-2013

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  1. National Representative 2012 – 2013 Membership Recruitment & Outreach: Building a Plan

  2. I want to join!

  3. By the end of this workshop you will know : • the definition of recruitment, membership outreach, and membership recruitment responsibilities • the characteristics of a strong membership team • how to build a membership recruitment plan

  4. Recruitment vs. Outreach Is there a difference?

  5. RecruitmentDefinition Recruitment is the process of adding new individuals to a population or subpopulation by growth, reproduction, immigration, and stocking. Merriam-Webster Dictionary

  6. Membership OutreachDefinition Outreach is an effort by individuals in an organization or group to connect its ideas or practices to the efforts of other organizations, groups, specific audiencesorthe general public. Wikipedia – The Free Encyclopedia

  7. Membership OutreachDefinition Outreach is an effort by individuals in an organization or group to connect its ideas or practices to the efforts of other organizations, groups, specific audiences or the general public.

  8. Establishing a Membership Recruitment Team Individual Characteristics Motivated! Knowledgeable of PTA values, mission & vision! Ready to share! Ready to ask for membership or support! Strategic! Organized!

  9. Membership Recruitment Team Responsibilities Setting the Bar • Assess your efforts • Develop a membership recruitment plan • Identify target audiences • Remain relevant to the community

  10. vs.

  11. Assess Your Efforts - SWOT Number of members, expertise of members, etc. Dissent, lack of resources, lack of interest Barriers or obstacles: general climate, competing groups, etc. Name your external allies: community groups, school, media support, etc.

  12. Assess Your Efforts Conduct the Power of Partnerships Family Survey • Welcoming all families into the school community. • Communicating effectively. • Supporting student success. • Speaking up for every child. • Sharing power. • Collaborating with the community. Visithttp://www.pta.org/Power_Of_Partnerships-survey.pdf

  13. PTA Case StudiesAssessment Activity

  14. PTA Case Study #1Conducting a SWOT Analysis A local PTA unit has set a goal to reach out to a large population of Hispanic parents in their school who do not speak English. Although everyone in this unit wants to achieve the goal, no one in the unit speaks Spanish. What are this unit’s potential strengths and weaknesses?

  15. PTA Case Study #2Conducting a SWOT Analysis A suburban PTA unit wants to encourage more parents in their community to join PTA. However, most of their parents in the area work downtown and would miss meetings due to the long commutes back to their neighborhoods. A member in the unit works for a company that supports employee volunteerism. They have a downtown office and allow employees to use their space to host volunteer meetings after work hours. What is this unit’s external opportunity and threat?

  16. Develop a Membership Recruitment Plan • Set clear membership goals. • Develop your message. • Deliver your message. • Evaluate your campaign. • Repeat the cycle.

  17. Set Clear Membership GoalsBe SMART! State the goal clearly. Answer: Who? What? Where? When? Why? Determine the amount of increase or decrease. Set goals that match ability and skills. Set the length of time to complete the goal. Set goals that are worthwhile.

  18. Develop Your MessageRemember! • State the PTA mission. • Describe recent accomplishments of your PTA. • Describe your current goals and expected outcomes. • Highlight the benefits of PTA membership. • Message that volunteering is easy and flexible! • Ask people to join or support!

  19. Deliver Your MessageThe Advertising Mix • Print Media - newspaper, fliers, direct mail • Broadcast– TV ads, radio ads, cable TV • Internet – web sites, e-mail campaigns, blogs, social media • Out of Home – billboards, human boards, car wraps, trade shows, t-shirts, card racks in stores

  20. Evaluate Your CampaignMeasure Effectiveness • S - Did you achieve your goal? • M – Did you achieve your amount of increase or decrease? • A - Was there difficulty in attaining your goal? • R- Was your goal relevant? Worthwhile? • T – Did you finish your goal on time?

  21. Repeat the Cycle!

  22. Potential Target AudiencesAchieving Relevancy • Single-parent families • Grandparents raising grandchildren • Military parents (PTA MAPP)* • Male engagement (PTA M.O.R.E. Alliance)* • Special needs families (SEPTAs)* *Visit PTA.org for more information

  23. PTA Case StudiesBuilding a Membership Campaign

  24. No matter what your role is, youcan recruit!

  25. Questions?

  26. (800) 307-4PTA (4782) info@pta.orgPTA.org For a copy of this presentation, visit http://pta.org/1949.htm

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