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Overview of the Financial Management System (FMS) that administers financial functions for community and technical colleges in Washington State. The system includes modules for control tables, accounts payable, AFRS, budget management, cashiering, customer accounts, fixed assets, and more.
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OMWBE ScreenTraining June 20, 2007 SBCTC Presentation Mia Graves - CIS
Overview of Financial Management System CIS's Financial Management System (FMS) administers and manages financial and accounting functions for the community and technical colleges in Washington State. FMS is an integrated system of modules that includes: • Control Tables • Accounts Payable (including encumbrance and liquidation, disbursements, credit memo, and 1099 reporting) • AFRS (Agency Financial Reporting System) • Budget Management (including budget status, development, report writing, grants and contracts, capital projects) • Cashiering (including point of sale processing, application of financial aid, deposits, refund processing, and sponsorships) • Customer Accounts and Accounts Receivable (including invoicing and statements, automatic application of financial aid) • Fee Calculation • Fixed Assets (including facilities inventory, equipment inventory, and room utilization) • General Ledger Accounting (including revenue distribution, cost transfers, subsidiary ledgers for advances and reimbursables, fiscal year closing/opening) • Third-party software (facility maintenance and management)
Enter a Contract Number. Tab to next field.
Vendor Status – Default is “A” for Active. Tab to next field.
Type in Vendor Name. Tab to next field.
Vendor Type – Default is “B” for Business “I” for Individual Tab to next field. “E” for Employee
Type in Vendor Short Name – Optional. Tab to next field.
Small Bus Indicator not currently used. Tab to next field.
1099 IND – Default is “N” for Not, a 1099 Vendor Tab to next field. “Y” for Yes, a 1099 Vendor
The Minority Ind is now called the Exception Code. The valid codes are: “E”, “S”, “N”, or “K”. See Web documentation for selection descriptions. Enter “E” for the Exception Code (Minority Ind) and tab to next field.
Minority Dates: • Cert not being captured at this time. • De-Cert not being captured at this time. • Minority Pct not being captured at this time.
Type in the Payment address. Tab to next field.
The rest of the fields are not used for MWBE Reporting but can be filled out if you want.
Press Enter and data is added. Screen goes back to beginning.
Enter “CJ”, “EB”, “50”, and “E” and press F2 for “Add.”
Enter “CJ”, “EB”, “50”, and “K” and press F3 for “Change.”
Enter “CJ”, “EB”, “50” and press F3 for “Change.” System will pull up the Current Exception Flag.
Enter “CJ”, “EB”, “50” and press F3 for “Change.” System pulled up the current Exception Flag which is “K.” Enter a new selection and press Enter to complete the “Change.”
Entered a “N” for new Exception Flag and press Enter to complete the “Change” process.
Enter “CJ”, “EB”, “50”, and “N” and press F5 for “Delete.”
Enter information once more and press F4 for “Inquire.” You get the message: “Record does not exist.”
Clear the screen and press F6 for “Inquire” to get a list of everything in the table.
Enter Vendor Name. Tab to next field.
Enter Contract Number. Tab to the month you want to enter data into.
Enter $ amounts in the appropriate month field. Press Enter to accept the data.
Change the August entry from 500.00 to 250.00. Press Enter to complete the “Change” process.
“Change” process is now compete and the screen goes back to the beginning.
Type in Tax Id number and Sub-Object. Press F4 for “Inquire.”
Shows you all entries for the corresponding data entered. Press F1 to “Refresh” the screen.