Avon Walk for Breast Cancer CREW

1. Avon Walk for Breast Cancer CREW

2. Ways to Participate in the Avon Walk • Statistics • What is the Avon Foundation? • Overview of the Walk Weekend • Who is the Crew? • Crew Teams • Training • Walk Weekend Details • Expectations and Fundraising

3. WALK, CREW, or VOLUNTEER • Walk—Walkers are registered participants and walk both days of the Event. They commit to raising $1,800 in order to walk. • Crew—Crewmembers are also registered participants who volunteer throughout the entire weekend to support our Walkers. • Volunteer—Volunteers lend an extra hand throughout the season and on the Event Weekend. They are not registered participants, but volunteer for specific shifts that fit their schedules. Anyone is welcome to volunteer throughout the season, including Walkers and Crew members!

4. The Avon Foundation and its MissionThe Avon Foundation for Women is a 501(c)(3) public charity that has been committed to improving the lives of women and their families since 1955. Through the Avon Foundation Breast Cancer Crusade, Avon has raised more than $780 million for breast cancer causes worldwide. • There are five main areas that receive support from the Avon Foundation: • Medical research into the causes of and cures for breast cancer • Breast cancer education • Breast cancer early detection programs • Clinical care • Support services for women with breast cancer in communities across the country

5. The Walk Weekend • The Avon Walk for Breast Cancer will take place in eight cities— Houston, Washington, D.C., Boston, Chicago, Santa Barbara, San Francisco, New York and Charlotte. • The Walk is a two-day event. Walkers can walk 26.2 or 39.3 miles over a weekend. • Saturday, Walkers start at Opening Ceremony and have the opportunity to walk 13.1 miles (to Rest Stop 3, the halfway point) and take a bus into the Wellness Village or walk 26.2 miles all the way to the Wellness Village. • Sunday, Walkers begin at the Wellness Village and walk 13.1 miles to Closing Ceremony.

6. How are the Crew organized? Each Crew Member will be assigned to a Crew Team. There are nearly 40 Crew Teams that will be working on various jobs during the Event weekend. Team sizes range from two to 34 people. When you register, you will tell us your top three Crew team preferences. We make assignments based on the logistical needs of the Event first and will do our best to place you on one of your top three Crew Team choices, but this is not always possible. Even once you are assigned, please remain flexible as reassignments are sometimes necessary. So remember… Crew first, Team second! Please keep in mind there may be physical requirements for a particular job—Crew members work long hours, are on their feet a great deal, and many jobs require lifting. If you have specific limitations, please let your Crew Coordinator know and s/he will work to find the best Crew Team for you.

7. Advance Teams: Route Marking This team works to mark the physical route so that Walkers know where to go! This team marks each day's Route with signage, circulates along the route each day as a “fix-it” team addressing problem areas where signage might be insufficient or need replacement, and follows behind the last Walker to pick up all Route Marking signage. • Requirements: • Ability to think like a Walker • Ability to read a map • Attention to detail is critical • Available Friday, Saturday and Sunday • Comfortable lifting 30lbs. and jumping in and out of vehicle all day Remember…Crew First, Team Second!

8. Advance Teams: Set-Up • Work closely with Staff members to set up the Wellness Village one day in advance of the Walkers' arrival. • Tasks include: • Measuring out the tent grid • Setting up the dining tent • Distributing tables and chairs • Setting up the Yoga tent • And a variety of other jobs to help ensure that the Wellness Village is ready for the Walkers on Saturday! • Requirements: • Must be able to lift up to 50lbs. • Must be available to work Friday, Saturday, and Sunday. Remember…Crew First, Team Second!

9. Route Teams: Rest Stops & Quick Stops • Approximately every 2 to 3 miles along the route there are support stops. There are three types of stops: • At Quick Stops Crew teams provide water, Gatorade, and portable toilets. • At Rest Stops Crew teams provide snacks and basic medical services in addition to water, Gatorade, and portable toilets. • At the Lunch Stop the Crew team provides water, Gatorade, a bag lunch, basic medical services and portable toilets. • Requirements: • Must be able to lift 40lbs • Must be able to stand long hours • Ability to drive Cargo Van or box truck preferred Remember…Crew First, Team Second!

10. Route Teams: Motorcycle Safety Works with Road Dispatch and local law enforcement to guarantee safe passage for Walkers during each day's route. Assist at difficult intersections and other locations as requested. • Requirements: • Must provide own motorcycle and helmet • Must show proof of Motorcycle License and Insurance • Does not stop traffic! Remember…Crew First, Team Second!

11. Route Teams: Route Clean-Up The “Green Team” of the Route! This team is responsible for the pick-up of bagged trash and recycling from each Rest Stop and Quick Stop. Dumpsters are provided at the Wellness Village and Upload Lot, so all trash and recycling must be transported to these locations each day. • Requirements: • Should be able to lift 60 lbs • Ability to drive a 15’ truck Remember…Crew First, Team Second!

12. Route Teams: Route Water & Ice This team distributes replenishment water and ice to Quick Stops and Rest Stops further along the route. They also pick-up leftover water at the end of each day. The team works closely with Road Dispatch to be certain that all Stops have sufficient hydration supplies each day. • Requirements: • Should be able to lift 60 lbs • Ability to drive a 15’ truck Remember…Crew First, Team Second!

13. Route Teams: Sweep This team circulates throughout the route in 12-person passenger vans, providing transportation to Rest Stops for Walkers who may not be able to complete the day's route or just need a break. This team leaves early in the morning and arrives late into the Wellness Village after all Walkers have completed the route. • Requirements: • Ability to drive a Passenger Van • Ability to read a map Remember…Crew First, Team Second!

14. Wellness Village Teams: Avon Walk Store Supports the Avon Walk Store on Saturday at the Wellness Village. They are responsible for loading and unloading merchandise, setting up and breaking down display materials and equipment, restocking merchandise, and interacting with participants and the public. • Requirements: • Should be able to lift 50 lbs. Remember…Crew First, Team Second!

15. Wellness Village Teams: Food Service Works closely with the catering vendor, serving breakfast at Opening Ceremony and dinner and breakfast in the Wellness Village to Event participants. This team is up first and to bed last! No cooking or food prep required. • Requirements: • Comfortable being on feet all day Remember…Crew First, Team Second!

16. Wellness Village Teams:Gear & Tent Team will load all gear into trucks Saturday morning, then off-load gear in the assigned area of the Wellness Village. Assists participants in locating their personal gear and setting up sleeping tents. Team then collects all gear again on Sunday morning and off loads at Closing Ceremony. • Requirements: • Should be able to lift 60 lbs • Ability to drive a 24’ truck is required of at least half of the team Remember…Crew First, Team Second!

17. Wellness Village Teams: Hospitality Responsible for counting all Walkers as they arrive at the finish line each day. Will work closely with Road Dispatch reporting total numbers in each day. This team will also serve as "cheerleaders" welcoming Walkers in from the route. • Requirements: • Unending spirit and energy to cheer non-stop for two days! Remember…Crew First, Team Second!

18. Wellness Village Teams: Information Services Information Services is the place where participants go for any details they might need regarding Wellness Village set-up, route questions, messages or to meet visitors. This team is responsible for distributing Crew lunches, refilling Avon product, and managing the Spa Zone Tent. • Requirements: • Should be able to lift 20 lbs. Remember…Crew First, Team Second!

19. Wellness Village Teams: Pack-Up Our “Green Team!” This team manages the clean up of the Opening Ceremony as well as the Wellness Village each day, monitors Waste Stations throughout the Wellness Village. Sunday morning this team ensures that all elements of the Wellness Village are completely cleaned up and broken down; the site should be clean as or cleaner than before we arrived on site. • Requirements: • Should be able to lift 35 lbs. • Should be passionate about recycling! Remember…Crew First, Team Second!

20. Wellness Village Teams: Security & Traffic Manages vehicular and pedestrian traffic into and out of the Wellness Village. Checks in all vehicles allowing in only those that are permitted to be on-site with the event. Enforces parking plans established by the Staff. Checks all visitors in and out of the Wellness Village, handles overnight security, focusing on the perimeter areas of the Wellness Village, as well as securing the sleeping and service tent areas each night. There is paid security, but the Crew are there to keep an eye on the Walkers. Remember…Crew First, Team Second!

21. Wellness Village Teams:Signage and Water & Ice Places all signage in accordance with site map and instructions provided by Staff. Works with Site Management and Crew Team Leaders to ensure that all areas in the Wellness Village have sufficient quantities of water and ice. • Requirements: • Should be able to lift 50 lbs. Remember…Crew First, Team Second!

22. Operations Teams: Bus Liaisons One Crew member is assigned to ride each of the SAG buses. These buses transport Walkers throughout the route and to the Wellness Village once Walkers have determined that they cannot complete the day's route. Often, this team provides necessary moral support for Walkers who might be disheartened by their choice to stop walking. • Requirements: • Should have strong communications skills (via cell phone); will be communicating with Staff Bus Coordinator to dispatch busses Remember…Crew First, Team Second!

23. Operations Teams: Rest Stop Closure Assistant Caboose Assistant Drive Rest Stop Closure Staff along route. Work with stop Crew teams to close Rest Stops and Quick Stops according to the schedule. Rides bicycle along route, following last walker(s) each day and offering assistance where needed. Works with Caboose Staff, who is also on bike. Required to bring own bicycle and helmet. • Requirements: • Must provide personal vehicle. • Local participant is ideal. Remember…Crew First, Team Second!

24. Operations Teams:Medical Taxi Work with the Incident Response Staff and Medical teams providing non-emergency transportation to and from area hospitals. May be asked to transport participant gear to hospital and run other necessary errands. Requirements: • Must provide personal vehicle. Remember…Crew First, Team Second!

25. Youth Crew The Avon Walk for Breast Cancer Youth Crew allows young people (ages 10-16) to participate and experience the entire Event.  This program suggests that young people are capable of contributing to the Event, can get an enormous amount out of the service, and can enhance the experience of all Walk participants. The Youth Crew supports our Walkers Friday, Saturday and Sunday: · Set up the Wellness Village · Set up and take down sleeping tents · Make ice bags for the Medical Crew · Serve Gatorade, water, snacks and even lunch · Assist with recycling · Cheer, cheer, and cheer some more! Potential Youth Crew members must complete an application, write 5 essays and participate in an interview to be considered for the team.   All Youth Crew members commit to raising $500 to be part of the Avon Walk for Breast Cancer Youth Crew. Each Youth Crew Team will have one adult leader for every four Youth Crew. Leaders should have experience working with kids; Avon Walk experience is also preferred, but not required. Remember…Crew First, Team Second!

26. Specialty Teams: Massage Chiropractic Physical Therapy Provide chiropractic services as needed to participants during the event. Must provide license and proof of insurance. Students will be permitted only under approval of Chiropractic Team Leader and Chiropractors are required to supply own treatment table. Provide essential massage services to participants during the Event. Massage therapists are required to supply own massage table. Must provide license/certification and proof of insurance. Provides physical therapy services to participants during the Event - mostly muscle soreness and leg, foot, and ankle strain. Must provide license or certification and proof of insurance. Remember…Crew First, Team Second!

27. Specialty Teams:Podiatry Provide podiatric services as needed to participants during the Event - bulk of podiatric care needed will be blister-related. Must provide proof of DPM license and insurance. Remember…Crew First, Team Second!

28. Specialty Teams: Wellness Village Medical Provide all First-Aid Medical services to participants in the Wellness Village and emergency service where necessary until local EMS/Paramedics arrive on scene. Medical tent is staffed 24 hours each day. Must provide license/certification and proof of insurance. Remember…Crew First, Team Second!

29. Specialty Teams: Route Medical Provide First Aid Medical support at each of the Rest Stops along the route. Manage any emergency situations that arise until local emergency medical services arrive on the scene. Must provide license/certification and proof of insurance. Remember…Crew First, Team Second!

30. Crew Training Day Approximately 4-6 weeks prior to the Event, we will hold Crew Training Day for both new and returning Crew members. Crew Training Day is a great opportunity for new Crew members to find out more about their responsibilities on the Avon Walk for Breast Cancer Crew. • Training will include: • Setting up your sleeping tent and packing your gear • Taking care of yourself and the Walkers • Vehicle safety guidelines • Co-pilot guidelines • Truck training – get behind the wheel of a 15’ truck • Proper communication protocols • Recycling protocols and setting up a Waste Station • Download training – QC process • Division Training - learn details of the Route, Wellness Village layout, and how Specialty teams work together • Meet the local Staff • Get to know your team • Review your Crew Team Schedule and responsibilities for Event Weekend Remember…Crew First, Team Second!

31. What to Expect What does “Crew First, Team Second” mean? Things will change…that’s the one thing you can count on!  What will not change is the Crew’s mission to support the Walkers in every way they can.  Please be prepared to be flexible and support the Walkers and your fellow Crew members as much as possible and in every way imaginable.  There is an excellent chance that you will be asked to do things that are not your job, but please pitch in to support the Walk and get them done (we’re Crew…everything is our job)! How Can I Be Crew First and Team Second? The Crew’s sole purpose, focus, and reason for being is to do everything possible to support the Walkers and help create a safe and successful Event. This is sometimes difficult, but your cooperation and flexibility are needed and appreciated. More often, it’s a fun and enormously rewarding task. Thank you in advance for your commitment and dedication—constantly rolling with the challenges of the moment isn’t easy, and it isn’t for everyone, but if you can manage it, you’re in for an amazing weekend!

32. You will be cold, Remember…Crew First, Team Second!

33. you will be tired, Remember…Crew First, Team Second!

34. you will be hot, Remember…Crew First, Team Second!

35. you will be wired, Remember…Crew First, Team Second!

36. you will be wet, Remember…Crew First, Team Second!

37. you will hurry up, Remember…Crew First, Team Second!

38. you will wait, Remember…Crew First, Team Second!

39. you will be up early, Remember…Crew First, Team Second!

40. you will be up late… Remember…Crew First, Team Second!

41. …but by the end of the weekend you will be overwhelmingly proud of what you have accomplished!

42. A Word from our Crew: “When I see a Walker smiling or saying ‘thank you,’ it gives me that warm fuzzy feeling in my heart. That feeling makes being a Crew member all worthwhile…GO CREW!” Wendy, Houston, Boston, New York and Charlotte Crew “Serving on the Crew for a weekend is one of the most rewarding and fulfilling things that one can do—even if you are exhausted by Sunday afternoon! The hard work and long hours are all forgotten when you think about the difference the Crew makes in the lives of not only the participants, but in the battle against breast cancer.” Mark, San Francisco and Los Angeles Crew “I can't begin to express my appreciation for the AMAZING weekend that we just spent together. You were the greatest in everything we did. You motivated your teams to serve more walkers and crew than have participated in the LA Avon Walk before. We created a wonderful community over the course of 2 days and I am so proud to be part of the whole effort, especially with each of you.” Katie, Los Angeles and Charlotte Crew