1 / 46

Session 703 A Model of Alternate Media Workflow

Session 703 A Model of Alternate Media Workflow. Office of Accessible Education Stanford University. Alice Wong, Deborah Ting, Kyle Logsdon, Paul Nguyen. Slides & Handouts. Available at : http ://stanford.io/1gqwpbV CTEBVI website. Outline. Stanford Alternate Media

ilori
Download Presentation

Session 703 A Model of Alternate Media Workflow

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Session 703A Model of Alternate Media Workflow Office of Accessible Education Stanford University Alice Wong, Deborah Ting, Kyle Logsdon, Paul Nguyen

  2. Slides & Handouts • Available at: • http://stanford.io/1gqwpbV • CTEBVI website

  3. Outline • Stanford Alternate Media • Publisher Provided PDF (PP PDF) • Time-Saving Tools • SCRIBE / Sensus Access • Illustrator / Inkscape • Microsoft Word

  4. Stanford Alternate Media Alice Wong

  5. Stanford Alternate Media • Background • Problem with material conversion • Time (shopping period, short quarters) • Complexity and variety of materials • Distribution of work • 3rd party cost and turnaround time • Student preferences • Process Flow • Prelist • List

  6. Process Flow Accommodations Manager Alternate Format Manager Production Team • Job Notification • Production team members review job spreadsheet and production notes • Download files from network share location • Perform necessary file conversions • Review student request & creates job “to do” items from requests • Enter job information to first Google spreadsheet • Contact student if information missing, inaccurate, or no proof-of-purchase/course syllabus • Reviews first Google spreadsheet job entries • Copies entries to second Google spreadsheet for production team (Accom. Manager may also assist) • Assigns jobs to team members (when necessary) Student submits online form, uploads proof-of-payment & course syllabus Office is contacted separately (via phone, in person) to perform document conversion • Job In Progress • Updates spreadsheet with information regarding file status, production notes, and production time on file • Reviews all jobs set as Done • Copies file from “Done” network share folder to appropriate location on server (as set based on author’s last name) • Notifies Accommodations Manager that file is completed and ready for student • Job Ready for Review • Senior team member reviews file for accuracy • Sets Job as Done in second Google spreadsheet • Uploads file to network share “Done” folder Student accesses LMS platform to receive electronic files • Take completed file(s) and upload to LMS • Student notified by LMS email that files now available

  7. Publisher Provided PDF (PP PDF) Deborah Ting

  8. Why Use PP PDF? • Lack of centralized production facility • Types of materials are not widely used • Requirements (specific edition by specific translator) • New versions being published rapidly (~6 months) • Deviation from standardized approaches to allow for student preferences • Limitations with scanned PDF • Color background / text • Poor quality • Handwriting • Missing pages

  9. Advantages of PP PDF • Original text • Decrease OCR time • Minimize errors, esp. technical text, e.g., computer science

  10. Export Text from PP PDF Into Text: • File > Save As > More Options > Text (Plain / Accessible) • Accessible text • Follows reading order preference • Includes comments, form fields, and some formatting (line breaks) • Alternate text used in place of images and figures • Plain text • Follows the structure order of text • Ignores all artifacts and figure elements • Preserves hard hyphens, removes soft hyphens Into Microsoft Word Format: • File > Save As > More Options > Word Document • Note: Remember to disable OCR (Edit > Preferences > Convert From PDF > Word Document)

  11. Advantages of PP PDF • Original text • Decrease OCR time • Minimize errors, esp. technical text, e.g., computer science • Original graphics • May extract and use to produce tactile graphics

  12. How to obtain? • AccessText – post-secondary institutions • Bookshare • High Tech Center Alternate Media eXchange Database • Contact publisher

  13. SCRIBE Deborah Ting

  14. The SCRIBE Project An online conversion system to promote student independence and deliver documents in an accurate, timely, and student-preferred format. • Stanford Converter Into Braille and E-Text (SCRIBE) • http://scribe.stanford.edu • Students request for alternate format conversions • From OAE • Use the SCRIBE platform • Customized system based on RoboBrailleagents (Sensus Access), focusing on needs of post-secondary institution • Web-based interface, independent of operating system • High-quality customizable voices • Available to all members of the Stanford community, not just students

  15. 20092011 Student Preferences & Assistive Technology • AT installed on personal computer • Different formats of the same materials • Mobile device support when using different formats • Currently used apps, instead of new app

  16. Sensus Access http://sensusaccess.com • Online self-service tool for individual use • Supports multiple language MP3 audio output • Available to universities, colleges and other educational institutions

  17. SCRIBE Conversion Process

  18. SCRIBE Conversion Options Original File Formats • Text/RTF • PDF • MS Word & PowerPoint • Image Output Formats • MP3 Audio • DAISY (Full & Text Only) • MS Word • RTF • Text • Accessible PDF • ePub • Mobi • Braille • Portable Embosser Format (PEF)

  19. Portable Embosser Format (PEF) • Document type that represents braille pages in digital form, accurately and unambiguously; regardless of language, location, embosser settings, braille code and computer environment. • “PDF for Braille” – maintains integrity of content and layout • Braille21 Award • http://pef-format.org/

  20. SCRIBE Demonstration Original PDF http://scribe.stanford.edu/ PEF file

  21. Potential Benefits • Simplify assistive technology, text-to-speech (TTS) licensing • Decreased time required for staff to convert simple document formats • Student independence • Student privacy • Not limited to students with print disability • Provide a conversion tool that will support the creation of accessible formats for content authors throughout the institution

  22. Extracting Graphics from PP PDF Kyle Logsdon

  23. Raster and Vector Based Graphics Raster Vector Zoom Zoom

  24. Rastor vs Vector Based Images Raster Image • Used for photographs and painted styled artwork. Pictures get ‘blocky’ when scaled too large, and lose quality if shrunk then enlarged. Vector Image • Used for basic shapes and lines, and the manipulation of such. Pictures are editable to their individual lines.

  25. Illustrator / Inkscape Demonstration

  26. Why does it matter? Using the right tools for the right job. • Raster images are more easily created with programs such as Photoshop and GIMP. • Vector images are created via Illustrator and Inkscape. • Most PP PDFs include vector graphics from within the file. • For these examples, we will be using Vector graphics due to the ease of changes and modifications to the already created image, starting with Adobe Illustrator.

  27. Things to think about. • It’s easy to create a raster image from a vector image, but not the reverse. • It’s easier to make individual changes to lines and shapes when it’s vector-based. • Don’t recreate the wheel! Use what the publisher has already given you. • Experiment, learn, and remember it’s easy to hide mistakes under the carpet (Or in this case the layer) if needed!

  28. Word Tips and Tricks Paul Nguyen

  29. The Typical Process Flow .PDF .TXT (Accessible) .DOC

  30. Publisher Provided PDF (PP PDF)

  31. PDF  TXT (Accessible)

  32. Cleaned & Formatted DOC File

  33. Microsoft Word – Formatting Marks • Embracing “Show Formatting Marks”

  34. Microsoft Word – Formatting Marks

  35. Microsoft Word – Formatting Marks

  36. Microsoft Word – Find & Replace • Utilize “Find & Replace”

  37. Microsoft Word – Macros • Tap the power of macros!

  38. Word Demonstration

  39. Microsoft Word – Macros • Macros are not a magic “solve it all” button. • Files vary! Assess them accordingly. • That said, they can be of great help if used properly! • Experiment • Try new things • Look things up online • Small personal collection of macros available online • Both on the CTEBVI website and our page (details at the end)

  40. References / Resources Publisher PDF • http://www.accesstext.org/ • http://www.bookshare.org/ • http://www.amxdb.net/ Online conversion tools • http://scribe.stanford.edu • http://www.sensusaccess.com • http://robobraille.org Portable Embosser Format • http://pef-format.org/ • http://code.google.com/p/brailleutils/ • http://code.google.com/p/e2u/

  41. References / Resources (continued) Illustrator • http://www.lynda.com • helpx.adobe.com/illustrator/topics/illustrator-tutorials.html • youtube.com search “Adobe Illustrator” Inkscape • http://inkscape.org/en/ • http://inkscape.org/en/learn/tutorials/ • http://tavmjong.free.fr/INKSCAPE/MANUAL/html/index.php (Advanced) • youtube.com search “Inkscape”

  42. Q & A

  43. Thank You for attending our session!

More Related