Resume

2. Resume

3. Producing an Effective Resume Analyze the Situation 1 Planning the Resume 2 Writing the Resume 3

4. Analyzing The Situation

5. Analyzing the Situation • To write an effective resume, you must :- Your own Strengths Needs of Your Employees Understand Your Goals Understand Your Audience Field in Which you Are Applying For work

6. Understand Your Goals • Your goals are to get an interview and provide topics for discussion in interview. • If you present your strengths convincingly in resume, employees will ask to interview you. • To be convincing, you must explain what you can do for the reader.

7. Understand Your Audience • Your audience could be a number of people in an organization. • Whoever they are, they will approach resume with limited amount of time (30 sec-3 min). • They will expect to see evidence of your skills and professional attitude.

8. Assess Your Field • Find out what workers and professionals actually do in your field so that: • -You can access your strengths • -Decide how you may fill an employer’s needs. • Answer their questions confidently.

9. Assess Your Strengths • To analyze your strengths, • -Review all your work experience • -Your college courses • -Your extracurricular activities. • Prepare this analysis carefully. • Talk to other people about your skills and strengths. • Seek qualifications that distinguish from your competitors.

10. Assess the Need of Employers • To promote your strengths, study the needs of your potential employers. • Read annual reports and company brochures, and visit company websites. • From websites, you can easily discover the names of persons to contact for employment information.

11. Planning the Resume

12. Planning the Resume • Your resume is a one page document that summarizes; • -Your Skills • -Your Experiences • -Your Qualifications for a position in a field • Select the most relevant information. • Choose a readable format.

13. Information to include in Resume • Most employers expect following information to appear on a resume: • Personal Information • Educational Information • Work History • Achievements

14. The Chronological Resume • Information required on a resume has usually been arranged in a chronological order, emphasizing on job duties. • The chronological resume has following sections: • Personal Data • Career objective • Summary (optional) • Education • Work Experience

15. The Functional Resume • This kind of resume presents the applicant to the employer. • This style allows candidates: • Whose work experience is not relevant to their job area • Stress skills learned in class • The functional resume has these sections: • Personal Data • Objective • Summary (optional) • Skills • Education • Work

16. Writing the Resume

17. Writing the Resume • Drafting your resume includes: • Generating • Revising • Finishing • Pay close attention to finishing stage, in which you check the consistency of presentation and spelling. • Resume must be easy to read. • Employers are looking for essential information, and they must be able to find it on first reading.

18. Writing the Resume (contd.) • To make information visible, use highlight strategies. • To write the resumes, follow these guidelines: • Indicate main divisions at the far left margin • Boldface important words • Use bullet lists • Single-space entries and double-space above and below • Control margin and type size • Treat items in each section consistently • Print resumes on a good quality paper • Consider using a resume software program

19. Letters

20. In this Presentation Basic Letter Formats 1 Elements of a Letter 2 Types of Business Letters 3

21. Basic Letter Formats

22. Basic Letter Formats There are three basic formats: Full Block Format Modified Block Format Simplified Format

23. Full Block Format • Place all the letter’s elements against the left margin. • Do not indent the first word of each paragraph. • Widely use because letters in this format can be typed quickly.

24. Modified Block Format • Same as full block format with two exceptions that are:- Date line and closing signature are placed on the right side of the page. First line of each paragraph is indented five spaces.

25. Simplified Format • No salutation and no complimentary close. • Always has a subject line. • Useful for impersonal situations.

26. Letter Formats Modified Block Format Modified Semi Block Format Full Block Format

27. Elements of a Letter

28. Elements of a Letter • A letter has two elements:- Internal Elements External Elements e.g. Envelops

29. Internal Elements • Followings are internal elements of a letter:- • Heading • The heading is your address. e.g. 4217 East Eleventh Avenue Post Office Box 2701 Austin, TX 78701 • Date • Dates can have two forms. e.g. May 24, 2011, or 24 May, 2011. • Spell out the month. • Do not use ordinal indicators, such as 1st or 24th.

30. Internal Elements • Inside Address • The address of the recipients. • Use the correct personal title (Mr. Mrs. Dr. Professor) & business title. • Write the firm’s name exactly. e.g. Mr. Susan Wardell Director of Planning Acme Bolt & Fastening Co. 23201 Johnson Avenue Arlington, AZ 85322 • Attention Line Attention lines are generally used only when you cannot name the reader. e.g. Attention Personnel Manager Attention Payroll Department

31. Internal Elements • Salutation • Avoid gender-based salutations. • The salutation begins with Dear, followed by a title such as Mr., Ms., Mrs. e.g. Dear Mr. Muhammad Hassaan • Subject Line Use a subject line to replace salutations if: • if you don’t know the recipient person. • to focus the reader’s attention. e.g. Box 4721 ML The Daily Planet Gillette, WY 82716 Subject: Request to extend deadline

32. Internal Elements • Body • Single-space the body. • Try to balance it on the page. • Use several short paragraphs. • Use 1-inch margins at the right & left. • Closing & Signature • Close the business letter with “Sincerely” or “Sincerely yours”. • Add the company name if policy required. • Allow four lines for the handwriting signature. e.g. Sincerely, ACME Bolt & Fastening Co. Jason Oliva

33. External Element • External element of a letter is an envelope. • Standard business envelop is 9 ½ by 4.2 • Place the stamp on the upper right corner. • Place your address on the upper left corner. • The U.S Postal Service recommends the following descending order: Attention line Company name Street address City & state Zip code to the right of the state.

34. External Element Stamp 4.2 Attention line Company Name Delivery Address Post Office, State Zip Code 9 ½

35. Types of a Letter

36. Types of Letters There are two types of business letters. Transmittal Letters General Information Letters

37. Types of Business Letters • Transmittal Letters A transmittal letter conveys a report from one firm to another. To write a transmittal letter, follow these guidelines: Briefly explain the report’s purpose and scope. Explain any problem encountered. Acknowledge the people who helped • General Information Letters General information letters can deal anything. They serve to keep the writer in touch with the reader, to send information, or to reply to requests. To write such a letter, follow these guidelines: If there is an acceptance or rejection, state it clearly. Use formatting to highlight the main points. Add extra information as needed, but keep it brief.

38. INTERVIEWING

39. WHAT IS AN ?? • THE METHOD IN WHICH THE COMPANY • DECIDES WHETHER TO OFFER A • CANDIDATE A POSITION

40. WHAT YOU NEED TO INTERVIEW SUCCESSFULLY?? SUCCESSFUL INTERVIEWEE PREPARE WELL SOCIAL TACT PERFORM WELL ASK QUESTION UNDERSTAND THE JOB OFFER

41. TO PREPARE : 1 2 3 • Investigate the company. • Example: • Consult annual reports. • Visit company’s website. Analyze how you can contribute to the company you are applying for. • Ask questions: • What specific skills you have that fits you for the job. • How you can further your career goals by being the part of the company.

42. USE SOCIAL TACT (1/2): NOW WHAT IS THIS SOCIAL TACT??? TO BEHAVE PROFESSIONALLY AND IN APPROPRIATE MANNER.

43. USE SOCIAL TACT (2/2): As first impressions are extremely important because many interviewers make up their minds early in the interview; so follow these guidelines: Dress professionally. Arrive on time. Guidelines Find out & use the interviewer's name Shake hands firmly. Watch your body language. Use proper grammar.

44. PERFORM WELL: Performing well in the interview means to answer the questions directly and shortly. Tip#2 Tip#3 Tip#4 Tip#1 Answer what is asked; don't beat about the bush. BE HONEST BETHE KIND OF PERSON YOU ARE Include facts in your Answer. Ask the interviewee to repeat the question if u didn’t understand.

45. Methods of on the job training and your job responsibilities Types of support available and pursuit of more education. A B Possibility and probability of promotion Salary range, medical benefits and family allowances C D ASK QUESTIONS: You have the right to ask questions at the interview; ask about the following Questions if no one asked you.

46. JOB OFFER:

47. Any Questions