Information Security Awareness for New Employees

1. Information Security: New Employee Orientation Information Security:Everyone is Responsible Presented by: Information Technology - Information Security ServicesUniversity of Oklahoma Health Sciences Center

2. Information Security: Outcome Statement At the conclusion of this presentation you should be able to: Define Information Security Identify threats State safe practices Know where to report an incident

3. Information Security: What is it? Why? • Information Security is: • Protection of information from threats • Goals of Information Security: • Ensure Business Continuity • Minimize Risk • Maximize Return on Investment

4. Information Security: Three Tenants • Confidentiality Information is disclosed only to those authorized • Availability Information is accessible when required • Integrity Information is accurate, authentic, complete and reliable. The right data to the right people at the right time

5. Information Security: What does it Protect… • Patient Information • Personal Identifiable Information • Our Identity • Our reputation

6. Information Security: Threats • Malware • Viruses • Worms • Spyware • Trojans • Social Engineering • Phishing • Spear Phishing • Spam

7. Information Security: E-mail Threat • 89% of e-mail traffic contains viruses, phishing schemes, or is SPAM • 27,735,000 malicious e-mails blocked from delivery to OUHSC in a month

8. Information Security: Safe Practices for E-mail • Do not open unsolicited email or attachments • Do not reply to SPAM • Do not use your OUHSC email address in online forms and questionnaires unless it becomes necessary for University related business • Place a confidentiality notice in your signature block

9. Information Security: Malicious Software threat • Malicious software downloads from the web • Spyware • Trojan Horse • Key Loggers • 1 in 10 web sites attempt to download software without permission

10. Information Security: Safe Practices for the Internet • Set higher security settings in your browser • Do not install add-ons to your browser(Google tool bar, Comet Curser, Gator, HotBar, etc.) • Avoid Game Sites and sites that require you to fill out online forms • Install a spyware removal tool • Always remember that your computer is a business tool

11. Information Security: Employee Responsibilities • Use resources appropriately • Protect your user-id and system • Only access information that pertains to your job function • Policies, Procedures, local, state and federal laws • Be responsible

12. Information Security: Password Management • Protect It! Memorize It! • Use Strong Passwords • At least 8 characters • No personal information • No dictionary words • Use 3 of 4 character types • Upper case letters • Lower case letters • Numbers • Special Characters (!@#$%^&*)

13. Information Security: Password Management • Create “Passphrases” • Make it memorable • Use a secret code • Examples: • “il2pBB@6:30”: I like to play basketball at 6:30 • “LMissMs04t”: Little Miss Muffet sat on a tuffet • “RedPensTalk2WhiteG@tors”: made up phrase

14. Information Security: Regulatory Compliance • HIPAA – Healthcare Insurance Portability and Accountability Act • Protected Health Information “PHI” • PCI DSS – Payment Card Industry Data Security Standards • Protects cardholder data • GLBA – Gramm-Leach-Bliley Act • Protects consumers’ personal financial information

15. Information Security: Safe Practice- Follow Policies • Follow policies to help protect your data • It’s the LAW • See http://it.ouhsc.edu/policies/

16. Information Security: Incident Response • Types of Incidents • Suspicious email (spam or phishing attacks) • Viruses (usually via email) • Sharing of authentication (passwords or privileges) • Attempts to gain unauthorized access • Unauthorized modifications of files and records • Attaching unapproved devices to the network • Abuse of authority or privilege • Theft

17. Information Security: Incident Response • How to report an Incident • Information Security Services should be notified immediately of an information security incident. • Information Security Incidents can be reported in the following methods: • Contact the Service Desk at 405.271.2203 • Email: servicedesk@ouhsc.edu • Contact the Information Security Services office at 405.271.2476 • Email: itsecurity@ouhsc.edu • Website: http://it.ouhsc.edu/services/infosecurity/

18. Information Security: Safe practices summary • Antivirus updates (daily) • Security patches (monthly) • Data backups (daily) • Browser security settings • Avoid unknown software from the Internet • Personal Firewall protection installed • Email caution • Report suspicious activity

19. Information Security: Stay Safe Online • Information Security • http://www.sans.org • http://www.sans.org/tip_of_the_day.php • http://www.microsoft.com/protect/yourself/password/checker.mspx • Free Anti-Virus and Anti-Spyware Tools • http://free.grisoft.com • http://www.comodo.com • http://www.safer-networking.org/en/index.html • Online Safety • http://www.staysafeonline.org • Identity Theft • http://www.privacyrights.org • http://www.usdoj.gov/criminal/fraud/websites/idtheft.html

20. Information Security: Quiz Quiz Time… 1. What is Information Security? The protection of information from threats

21. Information Security: Quiz Quiz Time… • 2. I have a responsibility to protect what two aspects of information security at OUHSC? • Confidentiality and Integrity • Confidentiality and Availability • Integrity and Availability • I am not responsible for information security at OUHSC

22. Information Security: Quiz Quiz Time… • 3. When I receive an email with an attachment from someone I do not know, I should… • Open it immediately to find out what it says • Forward it to my friends and family • Just delete it • Unsubscribe

23. Information Security: Quiz Quiz Time… • 4. How do I report an incident? • Contact the Service Desk • Contact Information Security • Go to Website: http://it.ouhsc.edu/services/infosecurity/ • All of the above

24. Information Security: Quiz Quiz Time… • 5. What is the best way to remember your password? • Write it down and hide it under the keyboard • Share it with a coworker so he/she can help when you forget it • Memorize it • Create a simple password, like abc123

25. Information Security: Quiz Quiz Time… Bonus What are the characteristics of a complex password?

26. Information Security: Thank You