MGA IT Coordination and Oversight Committee 2010 February Report rev 3

1. MGA IT Coordination and Oversight Committee 2010 February Report (rev 3) Bob Parro, Vice Chair Information Management 1 March 2010

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5. 5 Information Management Staff Support

6. 6 Proposed Information Management Organization EC and Geo Unit Automation Coordination Committee => IMC - Will be doing much more robust activities than eCommunications - Supporting data driven decision making - Scope will include IEEE Enterprise tools - Collaborations with regions and sections - Including social networking when available Solutions Development - Includes buy vs. build analysis - Flexible, quick reaction group - Primarily development, limited production support - Includes volunteers and staffEC and Geo Unit Automation Coordination Committee => IMC - Will be doing much more robust activities than eCommunications - Supporting data driven decision making - Scope will include IEEE Enterprise tools - Collaborations with regions and sections - Including social networking when available Solutions Development - Includes buy vs. build analysis - Flexible, quick reaction group - Primarily development, limited production support - Includes volunteers and staff

7. 7 Proposed Organizational changes EC and Geo Unit Automation Coordination Committee => IMC Will be supporting much more robust activities than eCommunications only Supporting internally developed, purchased and recommended tools Supporting data driven decision making Including IEEE Enterprise tools Collaborating with regions and sections Including social networking when available Solutions Development (formerly vTools) Includes buy vs. build analysis Flexible, quick reaction group Primarily development, limited production support Includes volunteers and staff

8. MGA Information Management Projects

9. 9 Change vTools Committee from Ad Hoc to Standing Committee Supports MGA Priority #6 Operational Efficiency vTools Ad Hoc is 3+ years old Annual budget of ~$100K Successfully delivering products valued by members Goal today � obtain Approval in Principle Would allow immediate operational change Will follow up in June Board Series with formal documentation changes Charter Strategy Organization Structure Operations Manual updates

10. 10 Proposed Organizational change Motion approved by MGA Board on 2/13/10� Resolve that the vTools ad hoc committee be elevated to a permanent MGA Committee reporting to the MGA Board through the MGA Vice Chair � Information Management. � Appropriate revisions to the MGA Operations Manual will be presented to the MGA Board at an upcoming meeting.

11. 11 Driving Forces on Project Prioritization� From MGA Strategic Considerations Increase the value of IEEE membership Utilize member life cycle concept Provide a simple, consistent interface to members and prospective members Facilitate member collaboration From 2010 MGA Priorities Deliver Tangible Products, Services & Value IEEE Center for Leadership Excellence The IEEE Member Message Operational Alignment and Efficiency

12. 12 Driving Forces on Project Prioritization� Sections Congress 2008 Recommendations Virtual Meetings (SC08- #4) vTools (SC08- #8,9) Improve Implementation of Sections Congress Recommendations (SC08- #6) Leadership Training for Volunteers (SC08-# 3)

13. 13 Driving Forces on Project Prioritization� From Ibrahim Gedeon, CTO TELUS and SC08 keynote speaker, loyal IEEE member TELUS � 22% of Canadian Telecommunications market �What IEEE is publishing is of no interest to us� �IEEE is very late in reporting on new and exciting developments in our technology� �This is stuff for professors and graduate students, not for working professionals in telecommunications� Only 4 of 800 TELUS employees reporting to Mr. Gedeon accepted a free IEEE membership offer!

14. 14 Increase IEEE relevance by� Providing solutions that are meaningful to industry practitioners In a timely manner To those ends, the following project is proposed�

15. 15 IEEE Practitioners� Body of Knowledge Project Purpose and Description Academia needs are well satisfied with literature publishing opportunities within IEEE. In order to increase IEEE relevance to industry members and attract industry non-members, it is proposed to develop a Practitioner�s Body of Knowledge (BOK) in EACH of the technical disciplines within IEEE. Suggested project steps: Develop multi-phased plan Develop infrastructure Develop operational guidelines Develop BOK template Develop metrics on use & usefulness 2010 Deliverables Implement Phase 1 � begin capturing practitioners� knowledge

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17. 17 Additional ITCO Thoughts/Ideas for 2010 Raise priority on vTools (staffing, funding) to accelerate delivery of high member-value products quarterly vTools Meetings, v2 (Q1) WebinaBox � production (Q1) Web Conferencing (Q1) Enhanced EWH with blogging eSurveys New project � Practitioners� Body of Knowledge � Phase 1 Develop multiyear product roadmaps

18. 18 Next Steps Facilitate MGA IM organizational changes Merge vTools under Information Management Informally now � accomplished at 2/13/10 MGA Board Meeting Formally in June board series Other IM organizational changes Formally in June board series Coordinate MGA ITCO teleconferences and face to face meeting Develop plan from driving forces that provides for quarterly deliverables