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In the Beginning: It’s all about Metadata

In the Beginning: It’s all about Metadata. Alison Bassett, WGBH. 1. Goals. To show how to organize production materials - research, shoot, third party To show how to shutdown materials - archive. 2. WGBH Public Television Quality Workshop. Tools are Filemaker Templates.

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In the Beginning: It’s all about Metadata

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  1. In the Beginning: It’s all about Metadata Alison Bassett, WGBH 1 WGBH Public Television Quality Workshop

  2. Goals To show how to organize production materials - research, shoot, third party To show how to shutdown materials - archive 2 WGBH Public Television Quality Workshop

  3. Tools are Filemaker Templates Filemaker 7.0 or higher - Easy to use - Easy to search Free under Creative Commons license 3 WGBH Public Television Quality Workshop

  4. Track materials Find materials again Re-use materials in other productions Save and use materials in other ways - Websites - Sell materials to others Reasons to do this: 4 WGBH Public Television Quality Workshop

  5. Reasons to do this: Push to offer materials on-line 5 WGBH Public Television Quality Workshop

  6. Reasons to do this: Open Vault - http://openvault.wgbh.org/ 6 WGBH Public Television Quality Workshop

  7. Reasons to do this: Teachers’domain - www.teachersdomain.org/ 7 WGBH Public Television Quality Workshop

  8. Reasons to do this: Stock Sales - wgbhstocksales.org/ 8 WGBH Public Television Quality Workshop

  9. Reasons To Do This: The Digital Revolution WGBH Public Television Quality Workshop

  10. Forced to standardize metadata Created Filemaker templates PBCore Compliant - http://pbcore.org/2.0/ Media Library and Archives 10 WGBH Public Television Quality Workshop

  11. How we find the stuff again Current home grown library system 11 WGBH Public Television Quality Workshop

  12. Original Footage Database Stills Database Stock Database FM Tools Backbone to Info: 12 WGBH Public Television Quality Workshop

  13. Find the templates & handbook: http://openvault.wgbh.org/blog/about/media-production-organizational-tools/ 13 WGBH Public Television Quality Workshop

  14. Stills Database Stock Database Figure out an organizational structure - unique numbers - a numbering range = a footage house (BBC = 1100, ABC = 1200) Research Phase: 14 WGBH Public Television Quality Workshop

  15. STILLS LAYOUT 15 WGBH Public Television Quality Workshop

  16. STILLS LAYOUT File-based Production 16 WGBH Public Television Quality Workshop

  17. THUMBNAILS OR LIST LAYOUTS 17 WGBH Public Television Quality Workshop

  18. Stock Footage: 18 WGBH Public Television Quality Workshop

  19. Stock Footage: Digital Fields 19 WGBH Public Television Quality Workshop

  20. Stock Footage: List Layout 20 WGBH Public Television Quality Workshop

  21. Stills Database Stock Database Original Footage Database Production Phase: 21 WGBH Public Television Quality Workshop

  22. Original Footage: 22 WGBH Public Television Quality Workshop

  23. Original Footage: Digital 23 WGBH Public Television Quality Workshop

  24. Original Footage: 24 WGBH Public Television Quality Workshop

  25. Materials Used Database Program Log Payment to third parties Cue Sheets Post Production Phase 25 WGBH Public Television Quality Workshop

  26. Today: Mixture of physical and file-based media Vault & Off-site Storage facility: - over 750,000 physical items DAM: Near-line and LTO tapes - 155,000 Digital Assets Archiving Phase 26 WGBH Public Television Quality Workshop

  27. Metadata from databases: - groomed & uploaded into MARS Physical assets: - bar coded & archived Archiving Phase 27 WGBH Public Television Quality Workshop

  28. MARS Asset Record Archiving Phase 28 WGBH Public Television Quality Workshop

  29. Physical assets Archiving Phase 29 WGBH Public Television Quality Workshop

  30. FILE-BASED MEDIA: Artesia Open Text: 30 WGBH Public Television Quality Workshop

  31. DAM: Over 155,000 assets Thumbnail identifies the type of asset being displayed 31 WGBH Public Television Quality Workshop

  32. Most integrated example of digital workflow Stills database from production uploaded into our MARS database Digital stills are ingested into our digital asset management system Displayed in both MARS & DAM Stills: 32 WGBH Public Television Quality Workshop

  33. A still record in the producer’s stills database… 33 WGBH Public Television Quality Workshop

  34. The same still record now in our archive database… 34 WGBH Public Television Quality Workshop

  35. The still is available to download from MARS at high or medium resolution. 35 WGBH Public Television Quality Workshop

  36. And stored and pulled from the DAM system, without users realizing there is an integration. 36 WGBH Public Television Quality Workshop

  37. But what do we do with the file-based video… 37 WGBH Public Television Quality Workshop

  38. What we are currently testing: Mapping from Database record To DAM 38 WGBH Public Television Quality Workshop

  39. Ingest tool: • Software called VITA. • It is able to ingest the production database data at the same time as the video ingest. • It asks your security credentials, keyframe interval, and the XSL stylesheet to query in order to do the ingest. 39 WGBH Public Television Quality Workshop

  40. After ingest, users may stream the video, or download the proxy or essence : 40 WGBH Public Television Quality Workshop

  41. Create a mapping document between Filemaker and DAM Use mapping to generate an xml stylesheet Video is ingested simultaneously with the metadata from Filemaker using the xml stylesheet Technical metadata is ingested simultaneously with the video and production data using the xml generated by the source digital files. It’s challenging: 41 WGBH Public Television Quality Workshop

  42. Different formats being created all the time. Different cameras generate different folder structures Files for actual media are nested several folders down. It’s challenging: 42 WGBH Public Television Quality Workshop

  43. It’s challenging: Sony EX structure 43 WGBH Public Television Quality Workshop

  44. It’s challenging: Panasonic P2 structure 44 WGBH Public Television Quality Workshop

  45. It’s challenging: Media Database - CatDV 45 WGBH Public Television Quality Workshop

  46. Takeaways FileMaker Tools help track material Standard metadata is the key to success Must remain nimble with ever changing media Must keep exploring easier integration of systems 46 WGBH Public Television Quality Workshop

  47. Discussion • What have been your experiences? • Questions? Alison Bassett WGBH 617-300-3836 alison_bassett@wgbh.org QG@pbs.org pbsconnect.org/qualitygroup 47 WGBH Public Television Quality Workshop

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