Carol Kaffenberger Ph.D. Faculty Associate, Johns Hopkins University

1. ACRP 2014 Virtual Conference Data Mondays: A District-wide Initiative to Train School Counselors to Use Data Carol Kaffenberger Ph.D. Faculty Associate, Johns Hopkins University ASCA Consultant and Trainer

2. Goals of Webinar Review the challenges of encouraging and training school counselors to use data to drive program development, implementation and evaluation. Describe a district-wide initiative to provide professional development aimed at increasing school counselors’ use of data.

3. Training School Counselors to Use Data: The Issues • School counselors’ training to use of data • District expectations • Evidence-based evaluation • Professional development training

4. Current Expectations of all School Counseling Programs • Focus on student achievement • Emphasize use of data to drive program development, implementation and evaluation • Counseling programs are comprehensive in scope, results-oriented in design, and developmental in nature • Align with the American School Counseling Association (ASCA) Model for School Counseling Programs (3rd ed.)

5. The ASCA National Model3rd Edition

6. The ASCA National Model for School Counseling Programs (3rd ed.)

9. Making DATA Work, 3rd ed.

10. School District Overview • Fairfax County Public Schools located in Northern Virginia is the 11th largest school district (640 school counselors serving191 school sites) • School counselors are seen as key players in the districts’ goal of achieving academic excellence for all students • Training school counselors to use data to develop comprehensive school counseling programs is a focus of professional development

11. Training Team • Four School Counseling Services team • School Counselor educator trainer and ASCA consultant • School counselor pyramid leaders

12. Designing the Training • School Counseling Services team developed the training model • District wide professional development calendar • Four designated Monday sessions identified • Assessment of training needs • Resource support

13. Overview of Data Monday Sessions • Room arrangement • Session focus • Presentation and work-time • Training team support • Training resources

14. Overview of the Four Training Sessions • Session 1: Goal Setting • Session 2: Planning to Collect Data • Session 3: Data Analysis • Session 4: Creating Data Sharing Documents

15. Introductory Session • Held in August of the training year • Review ASCA National Model (3rd ed.) • Importance of using data • Types of data • Goal setting process & evaluation process

16. The ASCA National Model Framework

17. What are the purposes of using data? • To identify program goals • To monitor student progress & close gaps • To evaluate the effectiveness of interventions and activities • To develop, implement, and evaluate a school counseling program • To demonstrate counseling program effectiveness

18. And What Type of Data do School Counselors Collect and Report?

19. Example of School Improvement Plan Goals

20. Session 1: Goal Setting • Review of types of outcome data • Review school data and school improvement plan (SIP) goals • Identify one program goal that aligned with the SIP goal • Write a SMART(Specific, Measurable, Attainable, Realistic, Time-bound) goal

21. Outcome Data

22. Identifying a Program Goal Review the school data profile to identify academic gaps by categories such as race/ethnicity, gender, age or grade level. Review current academic, career and personal/social domain activities and interventions provided to all students. Engage in a reflective process to consider what is working and not working for students. Review the school improvement plan (SIP) goal to consider the school counseling program activities that align with the school’s instructional accountability goals.

23. Goal Alignment

24. SMARTR Goal Example

25. SMART Goals

26. Session 2: Planning to Collect Data • Review SMART goals • Develop action plans for achieving the goals • Create data collection surveys

27. How will you accomplish your goal? • What information or data will be needed to accomplish your goal? • What data will you need to measure your outcomes? • What procedures will you follow? • Do data collection instruments need to be created? • What steps do you need to consider before collecting data? • What is your timeline?

29. School Counseling Program Goal Action Plan

30. Surveys inform the school counseling program

31. Session 3: Data Analysis • Practice analyzing data • Aggregating and analyzing collected data • Creating graphs

32. Calculating Data

33. A Study Skills Survey - Your Turn 25 students (10-never; 7-not usually; 5-sometimes; 3-always) Never = 1 Not Usually = 2 Sometimes = 3 Always = 4 I ask questions (10)X1=___ + (7)X2=___ + (5)X3=___ + (3)X4=___ ____ + ____ + ____ + ____ = ____ ___ / 25 = _____ So the average score for “I ask questions” was ________. Which means? _______________________.

34. Session 4: Creating Data Sharing Documents • Summarizing the SMART goal intervention • Producing a one-page data report • Assessment of school counselor data skills • Reflection on the process

35. Middle School Goal • Goal: To increase the GPA of identified students by 50% between first and second quarter. • Identify 7th grade students with one or more D+/D/F in first quarter. • Plan and conduct for group counseling sessions. • Develop a questionnaire for students. • Compare GPAs and the # of D+/D/F grades in 1st and 2nd quarter

36. TRACK: Middle School Results Data

38. Sharing with Stakeholders • Who are your stakeholders? • Principal • Parents • Superintendent • School Board • What do you want them to know? • What you have done • What others know • How this makes a difference • How to communicate the information? • Charts, tables, and stories • Newsletters

39. On going Evaluation • Each school counselor submitted their school counseling program goal in October and the results of their data collection and analysis in June • School counseling team met between each session to process and plan • Each session was followed up by an online session evaluation

40. Lessons Learned… What Worked • Expectations • Stage 1 of the process to train all school counselors has begun • School Counseling Services team focus What Didn’t Work • Logistic: Space and weather Issues • Buy-in: Levels of readiness for this training • Large group

41. CONTACT INFORMATION Carol Kaffenberger, Ph.D. ckaffenb@gmail.com

42. Next Steps What are your questions?

43. CONTACT INFORMATION Carol Kaffenberger ckaffenb@gmail.com