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Federal Force Account Utilizing Sponsor Resources Georgia Airports Association – Spring Workshop

Federal Force Account Utilizing Sponsor Resources Georgia Airports Association – Spring Workshop March 13, 2014 Presented By Katie Eleam Aviation Project Manager, Aviation Programs. What is Force Account?. Work completed by sponsor’s employees Planning , engineering, construction

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Federal Force Account Utilizing Sponsor Resources Georgia Airports Association – Spring Workshop

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  1. Federal Force Account Utilizing Sponsor Resources Georgia Airports Association – Spring Workshop March 13, 2014 Presented By Katie Eleam Aviation Project Manager, Aviation Programs

  2. What is Force Account? • Work completed by sponsor’s employees • Planning, engineering, construction • Can also be performed by another public agency with sponsor agreement

  3. Advantages of Federal Force Account • Lower cost than contract construction • Allows sponsors to utilize in-kind resources

  4. Potential Disadvantages • Depending on sponsor workload, may delay project • Extensive record keeping required of sponsor

  5. Why Federal Force Account? • Weak economy • Need to get creative to fund projects • Sponsors have qualified personnel that can complete projects more efficiently

  6. Case Studies • Fulton County – Signage Installation • Rome – Runway Safety Area Improvements and Obstruction Removal • Ellijay – Runway Safety Area Improvements and Obstruction Removal

  7. What Projects are Eligible? • Eligible Sponsor • AIP Eligible Project • On the Airport Layout Plan • Included in the Capital Improvement Program • Has an application • Routine airport maintenance projects are not eligible (i.e. mowing)

  8. Notes to Keep in Mind • Prior GDOT approval is required • Qualified personnel must be used • Appropriate NEPA document must be completed • No deviation from AIP standards for construction (AC 150/5370-10) allowed • Must meet federal construction standards -Procurement of materials -Inspection and Testing -Construction reporting -Plans and Specifications

  9. How to Apply - Sponsor’s Proposal • Preferred method under the AIP is through qualification based selection or competitive bidding • Sponsor’s proposal must: -Be submitted before work initiated -Provide sufficient justification -Include detailed cost estimates, resource information, and plans and specs

  10. Sponsor’s Proposal - Justification • Benefits to the sponsor and the Federal Government must clearly be shown • Key Phrases that should be included: -Willing & Able -Cost Savings -Qualified Personnel and Equipment -Acknowledge and Comply with all federal requirements

  11. Sponsor’s Proposal – Detailed Cost Estimates • Wage Rates • Estimated work hours • Non-Salary Expenses • Indirect Costs • Comparison of costs between sponsor and contract construction -Must show that force account construction is more cost effective

  12. Example Detailed Cost Estimate – Rome RSA Project

  13. Sponsor’s Proposal – Resources • Labor – qualified for the work specified and capable • Material – proper procurement • Equipment -Compare rates to United States Army Corps of Engineers “Construction Equipment Ownership and Operating Expense Schedule” • Financing • Workload • Schedule

  14. Procurement Methods - Materials • Competitive Sealed Bids • Competitive Proposal • Small Purchase -Under $100,000 -Price quotes obtained from adequate number of qualified sources • Noncompetitive Proposals -Single Source -Emergency -Competition inadequate

  15. Sponsor’s Proposal – Plans and Specifications • Shows the nature and extent of the work • Makes sense for the project • Does not have to be a full, complete set -Erosion Control -Construction Safety and Phasing Plan (7460 submittal)

  16. Proposal Acceptance • Requirements met • Proposal submitted to GDOT • Reviewed by Project Manager • Proposal and project accepted

  17. What’s Next • Important to maintain detailed records -Timesheets signed off by supervisor -Direct Costs • Construction Administration -Pre-Construction Meeting -Monthly pay requests -Final Inspection • AIP Required Deliverables (if design) -Engineer’s Report -Construction Safety and Phasing Plan

  18. What to Remember • Prior GDOT approval is required • Qualifiedpersonnel must be used • Cost Savings • Appropriate NEPA document must be completed • No deviation from AIP standards for construction (AC 150/5370-10) allowed • Accurate record keeping • Consultants are a great asset and can assist in all phases of the project

  19. Resources • http://www.faa.gov/airports/resources/publications/orders/media/aip_5100_38c.pdf • http://www.faa.gov/airports/central/aip/sponsor_guide/media/1400.pdf • http://www.faa.gov/airports/aip/procurement/general/

  20. Questions?

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