Managing Authority Self-Assessment Tool for Risk Assessment and Management

1. Managing Authority 2007-2013 Conducting a self assessment 10 June 2008 A. Badrichani – DG Regional Policy – Audit Unit J3

2. Conducting a self assessment • Background and justification • The tool: a questionnaire • How to fill in the questionnaire and how to use it • Conclusions

3. Conducting a self assessment Background and justification • It is an element of risk assessment / risk management • It is in the interest of Managing Authorities to evaluate whether the systems meet required standards

4. Background and justification • This exercise is separate from the compliance assessment which is done by an external body and covers only the set-up • This exercise is for the MA and does not prejudice the work of the Audit Authority to give its independent opinion on the functioning of the system • The exercise can be done regularly during programme implementation

5. Part of a regular risk assessment exercise AA • Audit reports • Compliance assessment EC/ECA MA CA Background and justification Feed back - Audit reports - Corrections • - Management verif results • Self assessment • Other sources Risk assessment - Address risks

6. A self assessment questionnaire Objectives for the Managing Authority: • To evaluate the quality of the system • To detect the areas which need to be strengthened • To take remedial actions Tool

7. The content of the questionnaire • Focus is on the key requirements auditors would look at • The key requirements and assessment criteria are the ones identified by the EC and ECA services (see systems evaluation guidance note) Tool

8. As simple as possible with a minimum of questions (7 key requirements, 23 assessment criteria) • Covers both design and functioning • Only questions with Yes or No answers • A framework which can be adapted and completed by each Managing authority The practical aspects Tool

9. Overall structure Extracts from the tool 1/2

10. Overall structure Extracts from the tool 1/2

11. How to fill in the questionnaire - In case of yes answer, please indicate which supporting evidence (document reference, precise date etc) , you would be able to deliver. On the contrary, answer with No • In case of No, please indicate which mitigating action will be taken How

12. Example of a key requirement

13. Overall assessment by key requirement How • Quantitative result is the 1st step of the evaluation • - A qualitative evaluation is needed (which are the problematic questions?)

14. Conclusion1/2 The benefits • Internal tool to be used objectively (EC services will not request the assessment) • Dynamic and adaptable tool • Management tool: Allows the MA to take remedial actions if necessary, and to have its own risk analysis

15. Next steps • Working document • Test the questionnaire with 2 or 3 MA which will be willing to participate in a pilot exercise • Feed back from Audit Authorities on this tool welcome • Finalised version to be distributed before end 2008 Conclusion2/2