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F&A Cost Recovery Distribution-

F&A Cost Recovery Distribution-. Different Models, Challenges and Opportunities. Presenters Barbara Cole Associate Vice President, Research Administration University of Miami Denise Clark Associate Vice President for Administration and Chief of Staff, Division of Research

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F&A Cost Recovery Distribution-

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  1. F&A Cost Recovery Distribution- Different Models, Challenges and Opportunities

  2. Presenters Barbara Cole Associate Vice President, Research Administration University of Miami Denise Clark Associate Vice President for Administration and Chief of Staff, Division of Research University of Maryland, College Park Timothy Reuter Director, Post Award Stanford University

  3. F&A Costs Summary • The F&A calculation is based on OMB A-21 cost principles/ negotiated with the federal government • O&M is the largest component of the uncapped facilities portion of the rate • The Administrative portion of the rate is capped at 26% • F&A costs are true costs that have been incurred by the University • Components of costs recovered for F&A do not equal the distribution or spending of the F&A dollars

  4. Determines the costs applicable to grants, contracts and other agreements with education institutions Provides for the federal government to bear their fair share of costs (both direct and indirect F&A costs) Recognizes the cognizant agency concept; all federal agencies will accept the negotiated rate (except where prohibited by law or appropriation limitations) *Not intended to restrict management techniques or organizational structure *Not intended to restrict how F&A reimbursement should be used Purpose Of The Cost Principles

  5. How F&A impacts to University budgets F&A Return Methodologies F&A Rate in Future Planning Decisions Agenda/Outline/Topics

  6. Challenging funding environment will require more strategic uses of F&A returns Covering the costs of Unfunded Administrative Mandates (compliance costs, etc) Increasing costs of research infrastructure Facilities (new and renovations), new equipment, research administration F&A Impact To The University Budget

  7. Increasing costs of research infrastructure Facilities (new and renovations), new equipment, research administration, compliance costs, etc Shrinking external support Declining federal budgets, state support, foundation budgets Requiring more institutional resources to support research Startup/Retention packages, bridge funding, cost sharing, strategic initiatives F&A Impact to the University Budget

  8. CENTRALIZED DECENTRALIZED Allocated to the Deans, Dept Chairs and/or PI’s Used at their discretion to support research Better understanding of research needs Allows departments to respond to opportunities/ needs • Most funds are allocated to the general fund, Provost or Research Office • Funds are distributed through the budget process or via competition • Funds are distributed according by model, not tied to current levels of funding • Central strategic planning has all available resources

  9. F&A Return Methodologies

  10. New Construction- coincide with next F&A rate base? Monitor Facilities costs against research growth? Space Utilization or Assignments by F&A generated? Planned impact analysis of budget or campus initiatives? External Debt financing decisions? F&A Impact In Planning Decisions

  11. UM Stanford University of Maryland, College Park F&A Treatment By University

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