WORKSHOP Cohort Tracking Tool and Student Voice Assessment

1. WORKSHOPCohort Tracking Tool and Student Voice Assessment Naida Simon, Ph.D. Laura Woodward, Ph.D.

2. STARS Cohort Tracking Tool

3. Development of STARS Cohort Tracking Tool • Designed and created by Robert Berman over the past few years • Implemented on the web by Wuhong Lu • Suggestions provided by • Paul Moniodis • Tom Wilhelm • Donna Alexander • and others

4. The Goals of STARS • To provide a user-friendly tool for Faculty, Academic Staff and administrators • To make student information more accessible and understandable • To enhance student services • To improve student retention

5. The Cohort Tracking Tool • A special menu option in STARS • Designed to help discover retention trends regarding special groups such as: • Learning Communities • Other special cohorts • Using this module, you can discover • GPA • Retention • Graduation • Other

6. Entering the Program

7. Disregard this Error Message

8. Logon to STARS Reports Use Pipeline AccessID/Password

9. Click on Cohort Tracking and Census

10. Click Cohort Tracking Tool (CTT)

11. Choosing What You Want • Determine what you are discovering about your LC Necessary Items • Cohort • Term Effective • Report • Report Type • Output Type • Term End

12. THINGS TO WATCH OUT FOR • Make sure • all fields are what you want • they are for the correct term • it is the right report • it is in the right format

13. Click on the Cohort Link at the Top Opens a document about existing cohorts.

14. LC-HonorsA LC-Busines LC-CBS LC-Comeric LC-DCE LC-EnBRIDG LC-Ed-FYE LC-HEALTH LC-Honors LC-Ed-IT LC-EdIntro LC-Ed-Kin1 LC-Ed-KinP LC-EnLSAMP LC-AVET LC-Motown LC-EdMorri LC-ASTRONG LC-NUR LC-EdTeach LC-MathCor LC-350MAT LC-Eme1800 LC-Eme2010 LC-Eme2020 Cohort Names2007-2008 Learning Communities

15. “Term Eff” Drop-down box displays all terms for which the cohort is defined.

17. GPA Report

18. GPA Report-Detail

19. Retention Report- Summary

20. Click on Excel

21. Output in Excel

22. Student Voice

23. About StudentVoice • An online system to easily administer surveys • Tools for collecting and reporting of data • Department/ program-specific assessment plans and questionnaire templates • Free consultation from survey experts

24. Online Projects • Questionnaire submitted • Web survey programmed by StudentVoice with campus specific colors and logos • Participants invited to participate via email notification or directed to a website by learning community/cohort coordinators • Respondent data available with immediate analysis

25. Campus Assessment Portal • Request form • Project listing • Project dashboard • Project results • Assessment Toolkits • Contact form

26. What is one thing that you know students have learned from interacting in your learning community or program?

27. ??????? How do you know? What is your evidence?

28. Assessment Characteristics • Ongoing • Explicit and public expectations • Appropriate criteria • Systematic gathering, analyzing, and interpreting evidence • Using the results (Angelo, 1995)

29. Assessment versus Research versus Evaluation • Assessment • Any effort to gather, analyze, and interpret evidence which describes program effectiveness. • Research • Any effort to gather evidence, which guided by theory and testing hypotheses • Evaluation • Any effort to use assessment evidence to improve program effectiveness, solve a problem, or help make a decision or establish a policy. (Upcraft & Schuh, 1996)

30. Barriers to Assessment • “What - another thing we need to do?” • Difficult to coordinate • Lack of expertise • Results not shared, benefits not realized • Fear of negative findings • Getting started

31. The Assessment Cycle Student Learning Outcome/ Objective Use of Results Assessment Method Assessment Results Measures

32. Example of Assessment Plan

33. http://www.studentvoice.com/

34. Logon

35. April Boyce Cobbs abcobbs Bo Shen bshen Chardin Claybourne-Bey cclaybourne or ccbey Charles Green cgreen Ebony Green ebonyg Ethriam Brammer ebrammer Felicia Grace fgrace Jahquan Hawkins jhawins Janet Andrews jandrews Janet Andrews jandrews Janice Cook-Johnson jcjohnson Jennifer Moore jenmoore Jim Moseley jmoseley John Wirth jwirth M. L. Liebler mlliebler Mary Dickson mdickson Mary Nesbitt mnesbitt Michelle Reaves mreaves Nancy Galster (Allstart) gventro Nancy Galster ngalster Paul Rease prease Steve Kahn skahn Tom Khalil tkalil Toni Somers tosomers Wytrice Harris wharris Student Voice Logon

36. Click on Analyze

37. Search for Correct Survey and Click on It

38. Example

39. Default View

40. Ways to View Results

41. To Focus on Your Program, Exclude the Other Groups

42. Example

43. Export Options • Detail • Alternative codes • View • Excel • Word • PDF

44. Playtime • Pick a cohort to track (yours or another) • Go into STARS. • Find out how many students are enrolled in your cohort. • Go into Student Voice • Last Spring’s survey for LC’s • Find out how many people responded.

45. Contact Us • Naida Simon • n.simon@wayne.edu • 313.577.3157 • Laura Woodward • laurawoodward@wayne.edu • 313.577.4878