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Efficient Beneficiary and Vendor Identification using Barcodes

Learn how barcoded cards and advanced technology are utilized to streamline beneficiary and vendor identification processes in Central African Republic. Save time, improve accuracy, and enhance data tracking with this innovative solution.

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Efficient Beneficiary and Vendor Identification using Barcodes

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  1. Using Barcodes for EFFICIENT Beneficiary and Vendor IDENTIFICATION: Central African Republic Case Study Sandra Basgall Monitoring & Evaluation Regional Technical Advisor CARO OR Dashevsky Solution Architect GKIM Give hope to a world of need www.crs.org

  2. Problem • Beneficiary Registration • Beneficiary Tracking • Lack of accurate, timely data How do we solve these problems? Give hope to a world of need www.crs.org

  3. Solution • Barcoded Cards • iFormBuilder • iPods • Barcode Reader Give hope to a world of need www.crs.org

  4. Architecture Overview Give hope to a world of need www.crs.org

  5. Methodology Give hope to a world of need www.crs.org

  6. Barcoding a Beneficiary Family Give hope to a world of need www.crs.org

  7. Barcode Identification Give hope to a world of need www.crs.org

  8. Process Overview Give hope to a world of need www.crs.org

  9. Process • Register Beneficiaries Give hope to a world of need www.crs.org

  10. Beneficiary Report Give hope to a world of need www.crs.org

  11. Seed Fair Give hope to a world of need www.crs.org

  12. Process continues Check-in Beneficiaries Give hope to a world of need www.crs.org

  13. Process continues Voucher Distribution Give hope to a world of need www.crs.org

  14. Process continues Register Vendors Give hope to a world of need www.crs.org

  15. Process continues Check-out Vendors Pay Vendors Give hope to a world of need www.crs.org

  16. Reporting Give hope to a world of need www.crs.org

  17. Outcomes Give hope to a world of need www.crs.org

  18. Outcomes Continued Give hope to a world of need www.crs.org

  19. Hypothesis Results • Barcodes saved time in registering beneficiaries, • Barcodes save time in validating beneficiaries • Barcodes reduce time needed in paying venders Give hope to a world of need www.crs.org

  20. Assumption Results • Voucher more accurately and efficiently calculated • Barcode and scanner system can be easily used and accepted • Equipment was robust enough to continue to work effectively with limited maintenance Give hope to a world of need www.crs.org

  21. What to improve • Be able to check data daily to correct for errors. • Picture when scanned for identification. • Develop upload/download mechanism such as a hot spot so iPods can be synced immediately. • Either find a fix for the iPods when scanning vouchers or purchase a couple of hand-held, wireless scanners from which the information then could be entered in the iPod. Give hope to a world of need www.crs.org

  22. How we addressing this issues • DREAM Mini Server • Synchronize data between devices with out internet connection • Access Reports with out need for internet connection • Modify Forms offline Give hope to a world of need www.crs.org

  23. Next Steps • Pilot a more complex project. • Include task as well as beneficiary. Give hope to a world of need www.crs.org

  24. Working together...

  25. “The Clipboard Replacement Solution” 90% of companies use paper forms 20% using expensive solutions 100% can use iFormBuilder

  26. No Paper. No Connection. No Problem. iFormBuilder is a “Clipboard Replacement Solution” Flexible FormBuilding Maximum Security On & Offline Capabilities GOOD + + = DATA

  27. “The Clipboard Replacement Solution” “Plays well with others...”

  28. “The Clipboard Replacement Solution” iFormBuilder is currently used in over 110 Countries!

  29. “The Clipboard Replacement Solution”

  30. Why is different. • Dedicated DB & White Label • Unlimited Logic (all javascript) • Heartbeat • Thunder Cloud • Assume Offline • Native Client for Emerging Devices • Enhanced Security (Client and Server) • Hardware/Software Integration

  31. “The Clipboard Replacement Solution” Working together... w/iForm BEFORE

  32. Questions Give hope to a world of need www.crs.org

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