TPOCS Functions - Accounting

1. TPOCS Functions - Accounting UBO/UBU Conference - TPOCS - 22-25 March 2010

2. Classroom Rules • Please • TURN Cellular Phones/Pagers to VIBRATE or OFF • DO NOT Check Emails or Surf Internet During Class Sessions • Be Courteous To Others - NO SIDE BAR CONVERSATIONS - PLEASE • Ask Questions When Prompted By The Instructor • We Thank You for Cooperating UBO/UBU Conference - TPOCS - 22-25 March 2010

3. Objectives • Provide Overview of Accounting Functionality • Review General Ledger Activities • Review Adjustment Activities • Discuss TPOCS Line Item Posting • Process for Creating a Secondary Bill UBO/UBU Conference - TPOCS - 22-25 March 2010

4. Hands-On Exercise • Post to an Account • Perform Write-Offs on an Account • Process Adjustments to an Account • Create a Secondary Bill UBO/UBU Conference - TPOCS - 22-25 March 2010

5. TPOCS Process Flowchart Data Integration Billing Accounting Process Bills Verify Files Interface to TPOCS General Ledger Posting and Write-offs Print Bills Review Upload Report Adjusting Accounts Post Bills Ad-Hoc Reporting Create Secondary Bills UBO/UBU Conference - TPOCS - 22-25 March 2010

6. Posting Bills UBO/UBU Conference - TPOCS - 22-25 March 2010

7. Posting Bills • Assigning payments or postings to accounts in TPOCS is performed in the Accounting module using the General Ledger • A bill must be printed or electronically transmitted in order to be ready for posting UBO/UBU Conference - TPOCS - 22-25 March 2010

8. Posting Bills • A bill that has been posted to the General Ledger (G/L) will no longer be available in the Billing module of TPOCS • Type 1 - Clinic Bill’s cannot be duplicated in TPOCS, must be closed-out in G/L before the same bill can be re-generated UBO/UBU Conference - TPOCS - 22-25 March 2010

9. TPOCS Functionality Select Bills UBO/UBU Conference - TPOCS - 22-25 March 2010

10. Select Bills Screen The TPOCS Select Bills Screen in the G/L: • Lists all patients that have an open account in TPOCS • Allows the user to select bills that requires an accounting activity • Divided into ten (10) sort able columns UBO/UBU Conference - TPOCS - 22-25 March 2010

11. General Ledger - Functionality UBO/UBU Conference - TPOCS - 22-25 March 2010

12. General Ledger - Functionality The General Ledger(G/L) in TPOCS: • Allows the user to process claim for payments, write-offs, and adjustments to patient accounts • Account activity is tracked using TransactionCodes • A bill that has been posted to the G/L is will nolonger be available in the Billing module of TPOCS UBO/UBU Conference - TPOCS - 22-25 March 2010

13. General Ledger - Functionality TPOCS G/L Screen is Divided into (7) Seven Areas: (1) General Posting Area (2) Insurance Area (3) Pay In Full Area (4) Payment Area - Bulk Payment - Percentage (%) Payment (5) Write-Off Area - Bulk Write-Off (6) Secondary Bill Area (7) Adjustments Area UBO/UBU Conference - TPOCS - 22-25 March 2010

14. General Ledger - Functionality • Refresh Data Button is: • Used to reset a TPOCS session to the last saved session • Available on the General Ledger and Adjustments screens UBO/UBU Conference - TPOCS - 22-25 March 2010

15. General Ledger - Secondary Billing UBO/UBU Conference - TPOCS - 22-25 March 2010

16. Adjustments UBO/UBU Conference - TPOCS - 22-25 March 2010

17. Adjustments • Adjustments Area functionality allow TPOCS • user to: • Make adjustments to patient accounts per line item charges • Only transaction code(s) can be assigned UBO/UBU Conference - TPOCS - 22-25 March 2010

18. Adjustments • The Adjustmentsfunction for TPOCS can be accessed one of (2) two ways: • Select directly from the TPOCS main screen • As a part of the General Ledger processing UBO/UBU Conference - TPOCS - 22-25 March 2010

19. ??? QUESTIONS ??? UBO/UBU Conference - TPOCS - 22-25 March 2010