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Icepay Payroll System

Icepay Payroll System. Solution brief. Are You Automated?. Manual Payroll Features . Most Small and Medium Enterprises (SME) are manual: More than 500 employees – including casual employees Excel payroll processing with manual reconciliations

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Icepay Payroll System

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  1. Icepay Payroll System Solution brief

  2. Are You Automated? Ultimate Payroll Solution

  3. Manual Payroll Features • Most Small and Medium Enterprises (SME) are manual: • More than 500 employees – including casual employees • Excel payroll processing with manual reconciliations • Payslips generation not automated – Excel or Word • Repeated tasks are performed every time with no way to reduce repetition • Easy to loose track of records and process flows – scattered files in one computer! • Cumbersome tracking of records and staff details • Work assignment insecure– One can only share the whole excel file with no much control on how it is used. • Confidential data cannot be hidden – Its all in one file • Statutory reporting done manually – Inaccurate and late remittances • Delayed processing for organizations with more than 100 employees • Impossible to split tasks – single user single file Ultimate Payroll Solution

  4. Why Automate • The ability to store employees data and process payments is a requirement that can no longer be ignored for any business that has more than 1 employee! • The need for a system can be summarized as: • Need to track employee records in real time • Employees need for pay slips and other employment records on the fly • Faster and automated processing of employees pay • Reduce errors associated with manual and repetitive data processing • Centralized control of payment parameters • Confidential data access control • Statutory deductions processing and remittance • Leave applications and balances tracking • Icepay offers all these and more, and can be tested two months for free! (http://icepay.kbo.co.ke) Ultimate Payroll Solution

  5. Benefits… • End results: • Major cost savings for the organization – seal revenue leaks through untraceable payments • More satisfied employees – Avoid repetitive processing! • Real time tracking of employment details • On time wages payments • On time remittance of deductions – avoid penalties • More accountability to management and other stake holders – Dynamic reporting and data export • Periodical processes are automated with less errors and labour • Payroll staff can focus on key duties and not endless data reconciliations. • Trace employee leave management – Enforce leave policy and reduce leave amortization costs • Link to other operational parameters and systems! Ultimate Payroll Solution

  6. Icepay Features • Icepay offers the key functionalities required: • Centralized and secure employee database – Ms SQL Server • Multiuser support – Same system from different computers • Automated processing and reporting • Automated payment files – Cash (Coinage) , Bank (EFT) , Mobile money (M-PESA etc.) and Cheque • Automated payroll summary for all processing periods • Consolidation of monthly data and monthly reporting • Secure login and responsibility assignment with group management and password encryption • Handling of permanent and casual employees • E-mail payslips to employees at any time – reduce unnecessary printing • Manage employees leave – define leave types, track utilization and approvals • Track payments through different cash accounts – Bank or petty cash • Import bulk data from Excel – Employees, allowances, timesheet • Export processed data to pdf, excel and other common files! • Bulk processes - Allowances, salary adjustments and incomes Ultimate Payroll Solution

  7. Icepay Modules • Enables fluent flow of payroll data and settings • General settings – One off settings • Employee management • Tax Benefits , fixed allowances and other allowances • Payroll periods management • User management • Leave management • Statutory deductions and reporting • Other deductions and loans management • Timesheet management • Salary processing and reporting • Cash book module for remittances management Ultimate Payroll Solution

  8. Getting Icepay Based on the number of payees (Employees) Request the appropriate license type Download trial version Ultimate Payroll Solution

  9. Who is using Icepay? Some of our happy customers from diverse industries are: Ultimate Payroll Solution

  10. Sample screens Ultimate Payroll Solution

  11. Main screen Sample Screens Ultimate Payroll Solution

  12. Common settings… Ultimate Payroll Solution

  13. Payslip options….. Ultimate Payroll Solution

  14. More Payslip….. Ultimate Payroll Solution

  15. Others… Ultimate Payroll Solution

  16. Ultimate Payroll Solution

  17. Other Services • We also offer professional services around Icepay! • Payroll processing outsourcing • Data migration and system setup • Integration with other enterprise systems • System and best practice training • We will automate you!! Ultimate Payroll Solution

  18. Contact Us Now • For more information, visit http://icepay.kbo.co.ke • Or Contact: Isaac: 0721 709 390 (Nairobi) Mathew: 0720059397 (Nairobi) David: 0727 770 105 (Eldoret) Email: payroll@icepay.co.ke or info@icepay.co.ke Ultimate Payroll Solution

  19. THANKYOU END Ultimate Payroll Solution

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