An Overview of SF-133 Changes ARC Services Conference June 9, 2010

1. An Overview of SF-133 Changes ARC Services Conference June 9, 2010 Lisa Pennington & Jaime Harbour

2. Discussion Points • Why Were the Changes Made? • Summary of Changes • Impact to Core Financial System • Mandatory versus Discretionary • New Authority versus Existing Authority • Upcoming Changes

3. Why were the changes made? • To bring the 133 in line with the Program and Financing Schedule presented in the Appendix to the President’s Budget • To use the same nomenclature, format and data definitions • To integrate budget formulation and budget execution

4. Summary of Changes • Breakdown of discretionary versus mandatory authority • Breakdown of disbursements from New authority versus disbursements from Existing authority • Breakdown of budget authority by fund type • Specifically identifies transfers to other accounts versus transfers from other accounts • Specifically identifies obligations incurred and recoveries as expired versus unexpired • All these breakdowns increased the length of the report

5. Impact to Core Financial System • Need to ensure fund attributes are correctly assigned. • Fund attributes identify discretionary authority separate from mandatory authority. • Need to ensure correct year of authority assigned to obligating transactions. • Year of authority determines whether disbursements have occurred from New authority or Existing authority.

6. Mandatory versus Discretionary • What does this mean? • Mandatory means budget authority resulting from permanent laws. • Discretionary means budget authority under the jurisdiction of appropriations committees and controlled by annual appropriations acts. • How is this information captured in FACTS II? • An attribute identifies activity in certain USSGL accounts as either discretionary (D) or mandatory (M).

7. Mandatory versus Discretionary cont. • How does this impact you? • Need to ensure that the correct mandatory or discretionary designation is assigned to the fund value. • System Controls • The discretionary/mandatory attribute will be captured at the fund level in a field identified for this purpose.

8. New Authority versus Existing Authority • What does this mean? • Authority apportioned in the current year is considered New authority. • Authority apportioned in a prior year is considered Existing authority, or BAL. • How is this information captured in FACTS II? • Attributes are assigned to budgetary disbursement accounts that identify whether the year of budget authority is NEW or BAL.

9. New Authority versus Existing Authority cont. • How does this impact you? • For no-year and multi-year accounts, the budget fiscal year (BFY) used on obligation transactions becomes very important. • Requisitioners will need to use the first BFY of a multi-year when obligating in year two or later. • Requisitioners will need to know what budget fiscal year to assign when obligating no-year funds if funding available from prior BFYs.

10. New Authority versus Existing Authority cont. • System Controls • Can control BFY obligations using funds control. • Can put cross validation rules in place to enforce the use of the first BFY with a multi-year fund. • Can refer to the Multi-Year worksheet of the Federal Status of Funds report in Discoverer to see obligations incurred for the current fiscal year versus the prior fiscal year.

11. Upcoming Changes • SF132 will be realigned in July 2010 for the FY 2011 apportionment requests. • ARC to implement systematic controls in FY 2011 to ensure correct NEW/BAL reporting. • Program and Financing Schedule in the Appendix to the President’s Budget will be realigned in November 2010 for the FY 2012 budget.

12. QUESTIONS? Lisa.Pennington@bpd.treas.gov (304)480-7064 Jaime.Harbour@bpd.treas.gov(304) 480-8457