MCP: Online Data Collection: Understanding the Quarterly Report

1. MCP: Online Data Collection: Understanding the Quarterly Report Julie Hocker 202-205-5916 julie.hocker@acf.hhs.gov

2. Overview • Purpose • Reporting Period • Basics to Logging in and Navigating • Content • Next Steps • Questions and Assistance

3. Purpose

4. The Reporting Period • September 30 – September 29 • Quarterly Reports • 30 Days to Submit

5. Complete Form Email to Julie Hocker Request a Username

6. Usernames and Passwords • Usernames and Temporary Passwords are System-Generated • New Password Required • 9 characters • One capital letter • One number

7. IMPORTANT

8. Accessing the Site No “www” https://extranet.acf.hhs.gov/ssi Bookmark this page! Secured Sign-in Don’t miss the “S”

9. Logging In

10. Enter OLDC

11. Menu – OLDC Home

12. Navigation

13. Grantee Selection

14. Report Selection

15. Report Form

16. The Report Form Click blue underlined text for form instructions Enter data in open fields

17. Submitting the Report

18. Submitting Report Forms Save Form going forward to ACF Validate Submit “unsubmit” to edit

19. General Terms • Children – of prisoners in your program • Mentor – compassionate adult • Past Quarter –period being reported on

20. Creating the Match • Original pairing • Existing matches • Grandfather in if organization is new to the program • Each grant leads to new match

21. Sustaining the Match • Every 12 months • Grandfather time in

22. B. Start the “MCP” clock Think of the clocks as beginning when each child’s first MCP program clock began

23. What Children Count in 1a? ALL MCP matches Never had a Federal MCP Grant Before:

24. What Children Count in 1a? ALL MCP matches Back again! Starting another MCP Grant:

25. What Children Count in 1b? 36 12 48 24

26. All Active Matches • New Matches • Continuing Matches • Ceasing Matches • Ceasing + Starting New = 2 Matches

27. Active Mentors Mentors currently Mentoring Mentors with a single Child Mentors with multiple Children

28. The Waiting List • Not inclusive within the quarter • Count waitlist from initial date • “First time” = new child

29. Trying again… Child goes on rematch wait list One match ends Child is matched with new mentor

30. Ceased Ahead of Schedule • Termination before 12 month mark • Multiple or Unknown Initiation = “other”

31. Frequency • Only active matches • 0 – 12 • 12 – 24 • 25 + • unknown

32. Longevity • All active matches grouped by longevity • Ceased Matches • Continuing Matches

33. Group Activities Mentor hours Mentor matches

34. Training, Support, and Administration • Pre-match training • Post-match training • Staff follow-up • Check-ins and Support

35. Demographics • Children • Average Age • Age groups • Gender • Mentors – Gender • Match - Cross-Gender and Cross-Race

36. Next Steps • Complete username request form and email to Julie Hocker • Login and set password • Collect data regularly • Submit data on time each quarter

37. Relationship Quality Survey • Administered July 1 – October 31 of each year • Training at April, 2010 National Grantee Conference

38. Questions and Assistance Application Support 866-577-0771 app_support@acf.hhs.gov

39. Questions and Assistance Content Assistance, Usernames Telisa Burt 202-205-9515 telisa.burt@acf.hhs.gov