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SSG GROTE / SGT BENN

NCOER TIPS FOR LEADERS. AR 623-3 / DA PAM 623-3. SSG GROTE / SGT BENN. WHY DO WE DO IT????? To assess and advise NCOs on their performance To guide and mentor NCOs for success in their career The book answer:

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SSG GROTE / SGT BENN

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  1. NCOER TIPS FOR LEADERS AR 623-3 / DA PAM 623-3 SSG GROTE / SGT BENN

  2. WHY DO WE DO IT????? To assess and advise NCOs on their performance To guide and mentor NCOs for success in their career The book answer: Army evaluation reports are assessments on how well the rated Soldier met duty requirements and adhered to the professional standards of the noncommissioned officer corps. The bottom line: We take care of our own…..

  3. NEW REG, NEW RULE, SAME SOLDIERS • Revised form: 2166-8 has changed; The format was enhanced to ease the complete process • Rating period: The rating period for all NCO’s is now by YYYYMMDD not just month and year as it was in the past • NO MILITARY FLIP: The policy has changed to make the front and back of the 2166-8 the same….no more flip Various other changes are listed in both the reg and the DA PAM (see AR 623-3 and DA Pam 623-3)

  4. ROLE OF THE RATER • Address strongest Values (in Part IVa) with substantive comments • Clearly articulate failures (‘NO’ entries) - avoid vague comments • Paint clear and accurate portrait of rated NCO • Reflect significant accomplishments during rating period on report • Render fair, accurate and unbiased reports • AMONG THE BEST = absolute top performers • FULLY CAPABLE = good performers but less than the best • MARGINAL = failed one or more standards PLAN AHEAD Know your subordinates Foster atmosphere for success

  5. ROLE OF THE SENIOR RATER • “1” = cream of the crop promote immediately • “2” = a solid soldier strong recommendation for promotion • “3” = good performance promote if allocations allow • “4” = weak performer do not promote • “5” = poor performer consider for QMP • Be on same sheet of music as rater throughout rating period • resolve differences early on to avoid discrepancies on NCOER It is the senior rater’s responsibility to ensure that bullets regarding schools and assignments are in order with the soldier’s performance and over-all potential

  6. ROLE OF THE REVIEWER • Overall caretaker of system • * Reviews reports to ensure consistency, accuracy, and fairness • * Resolves discrepancies between rater and senior rater • * If discrepancy can't be resolved after discussing with both rating officials, then reviewer nonconcurs and attaches memorandum • * If rater and senior rater agree on evaluation but reviewer does not, then reviewer ‘may’ nonconcur but must clearly articulate reason for non-concurrence IN MEMORANDUM FORMAT • The Army trusts the rater and senior rater to be fair and accurate in rendering reports - reviewer’s role is not to provide a 3rd evaluation so………..DON’T DO IT!!!

  7. NCOER BULLET COMMENTS *** SHORT AND SWEET*** IAW AR 623-3, Chapter • Be short, concise, to the point. Bullets will not be longer than two lines, preferably one; and no more than one bullet to a line. • Start with action words (verbs) or possessive pronouns (his or her); Personal pronouns he or she may be used; should use 'past' tense when addressing NCO's performance and/or contributions. • Be double-spaced between bullets • Be preceded by a small letter 'o' to designate the start of the comment. Each bullet comment must start with a small letter unless it's a proper noun that is usually capitalized. • A specific example can be used only once; therefore, the rater must decide under which responsibility the bullet fits best (or is most applicable).

  8. OVERALL PERFORMANCE ***BE FAIR TO YOUR SOLDIERS*** -- too many NCOERs have ‘unjustified’ excellence marks - if there are no quantifiable accomplishments then the board considers it only a ‘successful’ rating. -- too many NCOs are receiving ‘Among the Best’ ratings by the rater -- boards have difficulty determining rater’s intent. -- too many senior raters do not address potentialin their bullets -- tell the board who they should promote, the type of assignments best suitable for the rated NCO, and the schooling the NCO should attend.

  9. THE PMOS IS “O”, NOT A ZERO EX…31B3O Brackets are ONLY for FROCKED NCO’s S-1 WILL COMPLETE ONLY THE ADMIN PORTION STATUS: AC, AGR, or TPU Sample NCO-ER (page 1)

  10. Lead off with your strongest bullet S/R focus on promotion, schools, assignments Sample NCO-ER (page 2)

  11. EVALUATION TIPS • Ensure counseling is happening • Spot Check Rater’s checklist/record • Best NCO receives 2 or 3 Excellence bullets, not 5-0 or 4-1 (success in PT) • Justify Excellence Bullets - Tell the story …but DON’T OVER DO IT!! • Validate a SUCCESS with a bullett comment, NEVER leave it blank • Ensure Junior Officers and NCOs know system • Create Excellence Opportunities - Tell NCOs how to achieve excellence • NCOER Quality Control - suggest using CSM

  12. PROMOTION BOARD INTERPRETATION OF EVALUATION EXCELLENCE: Exceeds Standards; demonstrated by specific examples and measurable results; special and unusual - achieved by only a few; clearly better than peers SUCCESS: Meets all standards; majority of ratings in this category; NCO is fully competitive for promotion and schooling NEEDS IMPROVEMENT: NCO missed meeting some standards Panel members are briefed to carefully review bullets to confirm that each bullet comment justifies the rating in the checked box

  13. RATING CHAIN NCO rating chains. These will consist of the rated NCO, the rater, the senior rater, and the reviewer. The reviewer will be a commissioned officer, warrant officer, CSM, or sergeant major (SGM) in the direct line of supervision and senior in pay grade or date of rank to the senior rater. Our rating chain has changed. Please review and INITIAL the roster stating that you have received a copy of the sheet. If you have questions, please address them to the CSM.

  14. COUNSELING CHECKLIST IAW AR 623-3, Chapter 1-8(e) Counseling will be conducted within 30 days after the beginning of the rating period and quarterly thereafter. It develops a duty description for the Soldier and major performance objectives to accomplish during the rating period. It will also be used to guide the rated leader's performance during the early part of the rating period. Furthermore………… It is a BN requirement that the checklist is attached to the evaluation before we can complete the process………

  15. Questions???? Please remember that the S-1 is here to ASSIST you in preparing the NCOER…not to rate your soldiers

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