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Agenda

Agenda. Introduction Advisory Circular Changes Consultant Selection Procedures Contract Format and Provisions Methods of Contracting and Allowable Costs Appendices Summary of Significant Changes Questions / Comments. Introduction.

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Agenda

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  1. Agenda • Introduction • Advisory Circular Changes • Consultant Selection Procedures • Contract Format and Provisions • Methods of Contracting and Allowable Costs • Appendices • Summary of Significant Changes • Questions / Comments

  2. Introduction • Purpose of AC – Guide sponsors in selection and engagement of consultant • Guidance in three areas: • Procedures for selection • Contract format and provisions • Methods of contracting and allowable costs • Update replaced version 14C as of September 30, 2005 • Applies to AIP funded projects. Projects fully funded with PFC’s not required to comply with AC. • Guidelines comply with federal laws and regulations for projects funded under federal grant programs

  3. Consultant SelectionProcedures • Qualifications Based Selection Procedures (Section 2-3) • Add’s QBS Process Flow Chart (Figure 2-1)

  4. Consultant Selection Procedures • Selecting Organization (Section 2-5) • Added statement regarding sponsor requirement to maintain written Code of Conduct • Policy for Selection (Section 2-6) • Discourages sponsors from combining eligible and ineligible work in same solicitation • Selection Criteria (Section 2-7) • Encourages sponsors to include selection criteria with RFQ • States selection criteria must be appropriate for project and may vary based upon sponsors goals and objectives • Allows geographic location as criteria if it leaves an appropriate number of qualified firms to compete • Adds DBE as selection criteria

  5. Consultant Selection Procedures • Selection Process (Section 2-8) • Adds consultant selection flowchart (Figure 2-2) • Discusses additional steps and efforts to show good faith efforts to involve small and minority firms • States selection board at its discretion may bypass interviews and rank firms based upon submittals

  6. Consultant Selection Procedures • Alternate Selection Procedures (Section 2-9) • Increases the monetary threshold for using informal procedures from $25,000 to $100,000 • Authorizes and identifies non-competitive procedures for contracts of $10,000 or less • Fee Estimate (Section 2-12) • Requires sponsors perform some form of fee analysis for every contract. Method and degree of analysis dependent on facts of contract • Added paragraphs to help sponsors evaluate reasonableness of fee proposals. In general if within 10% fee proposal may be considered reasonable.

  7. Contract Format And Provisions • Division of Responsibility and Authority (Section 3-3) • Clarified and added language addressing the consequences of expanding consultant liability beyond scope or purpose of contract • Mandatory Contract Provisions (Section 3-4) • Updated mandatory contract provisions. Added summary table. Chart

  8. Contract Format And Provisions • Time Overruns Beyond Control of the Consultant (Section 3-5) • Added sentence stating that additional costs resulting from contractor caused delays should be included in the liquidated damages established for the construction contract. • Ownership of Drawings and Contact Documents (Section 3-6) • Added sentence that contract should include terms and conditions for sponsor’s reuse of documents/data on other projects. • FAA Contract Approval (Section 3-9) • Added language encouraging sponsors to utilize and FAA offices to accept certifications for selection of consultants.

  9. Methods of Contractingand Allowable Costs • General (Section 4-1) • Added Table 4-1 Methods of Contracting and Allowable Costs • Alternate Delivery Methods (Section 4-8) • Added guidance for 3 basic forms of alternative delivery methods: • Construction Manager at Risk • Task Order Contracting • Design Build

  10. Appendices • Definitions (Appendix A) • Similar to definitions included in Section 1 of previous AC 14C • Bibliography (Appendix B) • Added bibliography of Public Law, FAA Orders, other AC’s, and Code of Federal Regulations referenced in the updated AC • Sources of Consultants (Appendix C) • New appendix providing names, addresses, telephone numbers of professional societies that are sources for identifying potential consultants

  11. Appendices • FAA and State Agency Addresses (Appendix D) • New appendix providing web address and/or addresses of FAA, State and U.S Territory aviation offices. • Scope of Services Samples (Appendix E) • Added sample scope of services for ALP Update project and Construction Services. Sample project design scope of services is also provided as it was in the previous AC. • Consultant Services Fee/Costs Sample (Appendix F) • Updated format of sample • Detailed Fee/Cost Analysis Sample (Appendix G) • Updated format of sample

  12. Summary Of Significant Changes • Add’s flowcharts for QBS and selection process • Provides guidance for evaluating fee proposals; acceptable if within 10% • Increases $ threshold for use of informal selection • Provides clarity and consequences of expanding consultant liability • Updates mandatory contract provisions • Provides guidance for alternate delivery methods • Provides additional sample scope of services

  13. Questions / Comments Thank you for your attention!

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