2019 School Finance & Budget Webinar

1. 2019 School Finance & Budget Webinar

2. NDE School Finance & Budget Webinar Webinar URL: https://zoom.us/j/4024710526 PowerPoint Slideshow: https://www.education.ne.gov/fos/webinars/

3. Auditor of public accounts Dakota Christensen DAKOTA.CHRISTENSEN@NEBRASKA.GOV Deann Haeffner Deann.Haeffner@Nebraska.gov 402.471.2111 www.auditors.Nebraska.gov

4. Budget amendments • Amendments must be made prior to end of the fiscal year • Must file amendment with State Auditor and County Clerks • Example and instructions can be found on State Auditor website

5. New legislation • LB 103 • Requires School to pass resolution or ordinance for tax request • Requires specific items that must be included in the resolution • School Name • Amount of Property Tax Request • 4 different statements regarding % changes from prior year budget • Record vote of the passing of the resolution

6. New legislation • LB 103 • Requires property tax hearing notice to include: • Current and prior year valuations and % change • Percentage of change in tax rate • Percentage of change in operating budget

7. Hearings related to budget • One hearing for budget • One hearing for tax request • Most entities do combo hearing and combine the two

11. Dates to Remember • August 20 – Assessor valuations • September 20 – Budget due date • October 13 – Last day to file property tax request with County Board • November 5 – Last day to correct an error in levy

12. Budget Error Corrections • Clerical, mathematical or accounting errors that: • Do not affect total amount budgeted by more than 1% • Do not increase property tax amount • Are within 30 days after adoption or notification by auditor • No required hearing • Must file corrected copy with State Auditor and County Clerk

13. Adopted budget different than publication • Statute 13-506 • If budget adopted is different than what was published, need to publish a summary in same manner as original publication within 20 days

14. Verification of audit or budget filing • If filed electronically by website • Receive email confirmation • Please keep confirmation as support for filing • If filed by email or mail • No email response or confirmation

15. questions

16. Kevin Lyons State Aid 101

17. Lump-Sum Payment for 2018/19 Positive Prior Year Correction Equal to or Greater than $1,000 • On or before July 15- NDE notifies district • Must respond by August 15 • On or before September 15- District notification of board approval Less than $1,000 • NDE makes payment without application

18. Statement of Change in School District Boundaries due to Annexation by a City or Village Forms Available upon request Forms Due: AUGUST 20 Kevin Lyons Director of School Finance kevin.lyons@nebraska.gov 402-471-3323

19. TEEOSADocument Decodes the components of Equalization Aid Resource for more detailed information Available on NDE’s website

20. PORTAL TEEOSADATA SYSTEMS CDC (Consolidated Data Collection) • Instructional Program Hours • Pupil Transportation Report Due Date: June 15 Audit Window: June 30 NDE

21. PORTAL TEEOSADATA SYSTEMS ADVISER Nebraska Public and State Operated Districts: submission of data from their local Student Information System (SIS) to Advisor. • Fall Membership • Average Daily Membership NDE’s Focus • State Aid • SPED NDE

22. 2019/20 Recalculation CERTIFICATION • Fall Membership • Assessed Valuation • 2017/18 Annual Financial Report (AFR) RECALCULATION • Average Daily Membership (ADM) • Certified Valuation • Amended2017/18 Annual Financial Report (AFR) Due: July 31

23. 2019/20 Recalculation 2019/20 Certification 2019/20 Recalculation Local Effort Rate Balancing Factor

24. Prior Year Correction 2019/20 Prior Year Correction 2020/21 TEEOSA Aid 2019/20 Certification DIFFERENCE 2019/20 Recalculation

25. LEP Poverty Expenditure Requirement 2018/19 Expenditures • 117.65% level of Expenditures • Coding • Reports available identifying required level • Assist with 2018/19 AFR 2020/21 Expenditures • Report this fall • Sept 1 – Oct 15 • No longer through GMS • CDC Collection – Estimated Expenditures for LEP and Poverty

26. Fall Membership Reporting • Section 79-528: • Fall school district membership reported as of October 1 • Section 79-1003: • Qualified early childhood education fall membership reported at October 1 Last Friday in September October 1

27. Enrollment Option No Changes

28. Kevin LyonsDirector of School Finance School Finance and Organizational Serviceskevin.lyons@nebraska.gov402-471-3323

29. School District Budget & LC-2 Janice Eret

30. Budget & LC-2 Materials Budget Information Available: • Budget Text • Budget Timelines • Templates for Expenditure Exclusions • Filing Deadlines for State Board Approval • Link to APA Site for Budget Document Finance & Organization Services http://www.education.ne.gov/FOS/

31. Activation Code • New activation code every year • Need separate activation for each district New Superintendent this year? • Register in NDE Portal • Obtain Activation Code for LC-2 Use “Upload Budget File” button • More accurate • When change made to budget, re-upload into LC-2 Need help with NDE Portal? 888-285-0556 402-471-3151 ADVISERHelp@nebraskacloud.org

32. Access Unused Budget Authority 2019/20 Section A: Calculation of Total Allowable Budget Authority Access to Prior Year’s Unused Budget Authority [Maximum Amount: $52,872] Access to Prior Year’s Unused Budget Authority for 2019/20 Must manually enter amount on Line A-355

33. 2019/20 General Fund Budget of Disbursements & Transfers And Unused Budget Authority 2019/20 General Fund Budget of Disbursements/Transfers 2019/20 Special Grant Funds 2019/20 Special Education Budget of Disbursements/Transfers 2019/20 General Fund Lid Exclusions Total Adjusted General Fund Budget of Disbursements/Transfers 2019/20 Unused Budget Authority Budget Authority Exceded Confirm your budget meets spending limitations & allowable reserve percentage Total Unused Budget Authority 2018/19 Total Unused Budget Authority 2019/20 General Fund Expenditure Growth Adjusted Unused Budget Authority 2019/20 Unused Budget Authority Total Unused Budget Authority Before hearing, do a final check that budget matches information on the LC-2 2019/20 Allowable Reserves and Total Reserves 2019/20 Total Allowable Reserves 2019/20 General Fund Cash Reserve 2019/20 Depreciation Fund Total Reserves 2019/20 Employee Benefit Fund Necessary Cash Reserve Total Reserves Allowable Reserves Exceeded

34. LC-2 Error Messages LC-2 cannot be submitted

35. Budgets mailed or emailed to NDE are not be accepted SCHOOL DISTRICT BUDGET FORM LC-2 District Number: 94-0010 District Name: HuskervillePublic Schools Class: 3 Upload feature appears towards the top of the LC-2 after clicking “District Approval” Email will be sent confirming NDE has received your Budget Documentation

36. Districts can exceed Certified Budget Authority for General Fund by with a vote of the patrons of the district. Provides more budget authority for one school fiscal year --- carries forward to future years. Ballot Language needs to include access to expenditure exclusions

37. Budgeting Reminders • State Aid Amount • Make sure using Total State Aid amount • Motor Vehicle Taxes • Shouldn’t be less than previous year • County Treasurer’s Balance • Make estimate using previous years • Beginning and Ending Balances • Important factor in tax request

38. Budget Worksheets Use Worksheets to enter budget information Do not key into the Budget Summary pages (pages 2-4) • Formulas move info to cover page and summary pages Formulas move info to Cover Page and Summary Pages Do not key into the Summary Pages (p. 2-4)

39. Match Ending & Beginning Balances 2018/19 Budget Document 2019/20 Budget Document 2016/17 Actual 2017/18 Actual

40. Allowable Reserves

41. Allowable Reserve Percentage

42. Required Hearings • Adopt Budget • Set Tax Request • Amend Budget Publish Notice four days before hearing Open Hearing Provide Hearing Info Close Hearing Take Board Vote during Meeting

43. Property Tax Resolution Specifies tax dollars requested for each taxing fund Submit with Budget to NDE, Auditors, & County Must be submitted to County by October 13

44. Need to Amend the 2017/18 Budget??

45. Amending the Budget Publish hearing notice four days prior to hearing Documentation Requirements: • Proof of Publication • Board minutes, • Page 2 of budget document Submit documentation to: • APA • NDE • County Clerks

46. Amending the Budget Also amend LC-2 when these funds are amended • General Fund • Depreciation Fund • Employee Benefit Fund Cash Reserves ALLOWABLE RESERVES WILL BE IMPACTED

47. Budgeting Checklist

48. Budgeting Checklist

49. End of Year Budget Reminders If spending authority remains in General Fund, may want to transfer to other funds: • Depreciation Fund • Employee Benefit Fund • School Nutrition Fund • Activity Fund Unspent General Fund budgeted authority will increase 2019/20 Beginning General Fund Cash Balance. Confirm the county has set your levy correctly.

50. Expenditure & Levy Exclusions Bill Biven, Jr.