MyFootballClub Webinar Season Setup

1. MyFootballClub Webinar Season Setup 2013

2. MFC Webinar : Season Setup : Page Overview • 1 – The MyFootballClub Project • 2 – Getting Access • 3 – Season Setup • 4 – Registrations • 5 – Registration Management

3. MFC Webinar : Season Setup : Page Club Admin Access

4. Mandatory Setup • Our Details • Age Groups • Club Fees • Registration Packages (including FFA, State, Association Fees, etc) • Optional Setup • Terms & Conditions • Additional Questions MFC Webinar : Season Setup : Page Season Setup

5. MFC Webinar : Season Setup : Page Our Details

6. MFC Webinar : Season Setup : Page If the club is offering online payments to its players then it will enter its banking details to enable the online payment gateway. Clubs are able to customise the payment process by enabling or disabling the options below: Bank Details

7. This section is for clubs to add their primary contacts such as President, Secretary and Treasurer. • Steps to remember when creating a contact: • Search for Contact • Add details • Add Role • Save MFC Webinar : Season Setup : Page Our Contacts

8. MFC Webinar : Season Setup : Page Clubs are able to update the information displayed publicly on MyFootballClub’s Find a Club search engine by editing the details below: Club Finder

9. 1 Age Groups • As part of setting up registration fees, you will need to decide which fees apply to which age groups. You will need to setup at least one Age Group for your fees in the system. We advise you consider the Football West age groups when undertaking this process. The age groups will then be used to setup the fees and registration packages in the steps highlighted below. • 2 Creating Fees • Prior to the Club being able to register players you need to establish what your fees are for the season. You will use the age groups setup above within this process. This should be one fee per age group, which is inclusive of all costs associated with the club (eg. ground hire, training equipment). • 3 Creating Packages • These fees will then be packaged together with Association, State and National Registration fees to create a Registration Package. MFC Webinar : Season Setup : Page Registration Packages

10. 1 Age Groups • Age groups are an important component within the system. They determine which registration packages players see when they register. • Care should be taken when setting up age groups. We strongly recommend that you follow the age groups setup within the Football West fee structure. MFC Webinar : Season Setup : Page Registration Packages

11. 2 Creating Fees • After you have set your age groups up in the system the next step is to set up your club fees for the season. • Once you have established what your Club fees are for the season you need to set them up in MyFootballClub. This is where we setup registration fees that are available to players and club registrars during registration. • The process is particularly critical when players are self registering and paying online. MFC Webinar : Season Setup : Page Registration Packages

12. 3 Creating Packages • The list of fees setup by FFA, Football West and Zone/Association is displayed. • You need to select the fees appropriate to the registration package you are setting up. • You will need to select one fee from each level, FFA, State, Zone/Association. • To add the fees, select the fees by ticking the boxes in the top section, then click “Add selected packages”. At this point your fees will be transferred into the “Selected” table. • Once you are happy that you have selected all the correct fees, click “Save”. MFC Webinar : Season Setup : Page Registration Packages

13. MFC Webinar : Season Setup : Page Registration Package worksheets are available from www.footballwest.com.au Registration Packages

14. Training Video • Select ‘Fees and Packages’ • Select ‘Add New’ • Choose a fee name, alter filters to customise your fee • Select the appropriate Age Group • Enter your club fee • Enable the fee for Online Self Registration • Hit ‘Setup Package’ • Select the appropriate FFA, Member Federation and Zone fees • Select ‘Add Selected Fee To Package’ to create your Registration Package CLICK HERE TO WATCH VIDEO MFC Webinar : Season Setup : Page Registration Packages Setup

15. Tips and Considerations • More care should be taken with the age groups when using self registration as players will view the age groups when registering with your club. In this case we would advise you to create less age groups, which will minimize the chances of the wrong package being chosen. • Use age groups that works for your club’s fee structure, however we would advise you to create less age groups, as this is easier for your club to manage. • Please consider whether you have players that are playing outside of their age group, either playing up or down. Remember that they won’t be able to register outside the age range set-up in the system. • If you set up age groups last year, you can use these to create packages this year in your packages. • Age groups will restrict which packages and fees players can select when registering but will not restrict you from allocating players to a team outside the player’s age group. • Do not register against the fee to test that it is working prior to ensuring that fee is set up correctly as the fee cannot be changed or deleted after this point. • Communicate the packages, and in particular, the labels that have been setup to your players as well as other club registrars. • We would advise you to prepare your club fees prior to fee setup on the system. MFC Webinar : Season Setup : Page Registration Packages

16. Allowing a player to register outside their Age Group • You can adjust the minimum and maximum ages in your age group setup. MFC Webinar : Season Setup : Page Registration Package Scenarios

17. Offering discounts for registration Create an “Add On” fee which can be selected by the player during registration: • Must have Classification set to “Add On”. • Must have the “Make Available As Add On Item” box checked. • Add a negative price to make the item a discount. MFC Webinar : Season Setup : Page Registration Package Scenarios

18. Offering a discount for multiple registrations Create multiple packages to allow for different options • Copy setup for one of your current fees, but change the label and the price. • Players that self register will see both fees. • Important to communicate the message to parents of the club. • You can always reject a registration if person chooses the wrong package. MFC Webinar : Season Setup : Page Registration Package Scenarios

19. Selling additional items (e.g. Club tracksuit, social club membership etc.) Create an “Add On” fee which can be selected by the player during registration: • Must have Classification set to “Add On”. • Must have the “Make Available As Add On Item” box checked. • Add Ons are not a mandatory purchase for the player MFC Webinar : Season Setup : Page Setting up Add Ons

20. MFC Webinar : Season Setup : Page Terms & Conditions Setup

21. MFC Webinar : Season Setup : Page Terms & Conditions Setup

22. Create new Question Group • Select Available Questions • Create New Questions • Save Questions • Assign the Question Group to a Role & Club CLICK HERE TO WATCH VIDEO MFC Webinar : Season Setup : Page Additional Questions Setup

23. MFC Webinar : Season Setup : Page Additional Questions Setup

24. Football West Registrations Coordinator • (08) 9422 6913 • daniel.gibbons@footballwest.com.au • MyFootballClub Support Centre • (02) 8020 4199 • myfootballclub@footballaustralia.com.au • MyFootballClub website (www.myfootballclub.com.au) • Manuals & Videos • Football West website – Player Registrations (www.footballwest.com.au) • News, Guides, FAQs & webinars MFC Webinar : Season Setup : Page MyFootballClub Support Structure

25. thank you Please contact Daniel Gibbons forfurther information:t: (08) 9422 6913e: daniel.gibbons@footballwest.com.au