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NSF Large Facilities Workshop: Selection and Time allocation for Ship usage

NSF Large Facilities Workshop: Selection and Time allocation for Ship usage. April, 2011 Rose Dufour Vice-chair of UNOLS Ship Scheduling Committee/ SIO Ship Scheduler. Science Investigators and the Fleet. Science Ideas. Other. NOAA. Final Scheds. Navy. Sched Mtgs. Ship Time Requests.

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NSF Large Facilities Workshop: Selection and Time allocation for Ship usage

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  1. NSF Large Facilities Workshop:Selection and Time allocation for Ship usage April, 2011 Rose Dufour Vice-chair of UNOLS Ship Scheduling Committee/ SIO Ship Scheduler

  2. Science Investigators and the Fleet Science Ideas Other NOAA Final Scheds Navy Sched Mtgs Ship Time Requests NSF Draft Scheds Operator Ship Proposals Proposal Peer And Program Review UNOLS Scheduling Process Federal Agencies & Other Sponsors $ Science goesto Sea!

  3. USCG Restricted regions Multi-ship requirements Port concerns Marine Mammal & Turtle issues Congestion concerns Funding decisions OBS Schedules Clean vessel Foreign Clearances Ship maintenance Ship capabilities Personnel schedules Weather considerations Ship breakdowns OSU piston coring availability ITAR, EAR, OFAC .. i.e export control laws RAPID Response to global events Political unrest and coup d'état

  4. UNOLS Mission Statement • UNOLS provides a primary forum through which the ocean science research and education community, research facility operators and the supporting Federal agencies can work cooperatively to improve access, scheduling, operation and capabilities of current and future academic oceanographic facilities.

  5. Global Class Marcus G. Langseth Atlantis Knorr RogerRevelle Melville ThomasG. Thompson

  6. Ocean Class KiloMoana

  7. Intermediate Class Wecoma Endeavor NewHorizon Oceanus

  8. Regional Class Atlantic Explorer Point Sur Cape Hatteras

  9. Regional/Coastal Class Pelican Robert Gordon Sproul F.G. Walton Smith Hugh R. Sharp

  10. Local Class Clifford A. Barnes Blue Heron Savannah

  11. UNOLS: Council, Committees, and Federal Sponsors UNOLS Member Institutions Oceanographic Community Supporting Federal Agencies Navy (ONR), NSF, NOAA, USGS, MMS UNOLS Office UNOLS Ship and Facility Operators Research Vessels, Aircraft, Submersibles UNOLS Council Ship Scheduling Committee (SSC) Research Vessel Operators’ Committee (RVOC) Research Vessel Technical Enhancement Committee (RVTEC) Fleet Improvement Committee (FIC) U.S. Coast Guard (USCG) Polar Icebreakers (Healy, Polar Star, Polar Sea) Arctic Icebreaker Coordinating Committee (AICC) Woods Hole Oceanographic Institution (WHOI) NDSF – Alvin, Jason, AUV DEep Submergence Science Committee (DESSC) Naval Postgraduate School (NPS) CIRPAS – Twin Otter and Pelican Aircraft Scientific Committee for Oceanographic Aircraft Research (SCOAR) Lamont-Doherty Earth Observatory (LDEO) R/V Marcus Langseth Marcus Langseth Science Oversight Committee (MLSOC)

  12. DIVISION DIRECTOR OCEAN SCIENCES SECTION MARINE GEOSCIENCES SECTION INTEGRATIVE PROGRAMS SECTION BOB HOUTMAN BIOLOGICAL OCEANOGRAPHY CHEMICAL OCEANOGRAPHY PHYSICAL OCEANOGRAPHY MARINE GEOLOGY AND GEOPHYSICS INTEGRATED OCEAN DRILLING PROGRAM FACILITIES OCEAN EDUCATION AND INTERDISCIPLINARY COORDINATION SHIP OPERATIONS LINDA GOAD TECHNICAL SERVICES AND OCEANOGRAPHIC INSTRUMENTATION JIM HOLIK CONSTRUCTION, INSPECTION AND, SCIENTIFIC SUPPORT EQUIPMENT MATT HAWKINS ORGANIZATIONAL CHART OF NSF OCEAN SCIENCES DIVISION

  13. PI PI Inst. Chief Sci CS Inst YR This table illustrates the usage of Melville between 1970- 1972. 100% of Chief Scientists from operating institution (SIO)

  14. PI PI Inst. CS CS Inst. Yr 2006-2008 This table represents 29% usage by institutional PIs

  15. SCHEDULING PROCESS OVERVIEW – FROM AN NSF PERSPECTIVE • AN ELECTRONIC SHIP REQUEST FORM IS FILLED OUT ONLINE AT THE UNOLS WEBSITE DURING PROPOSAL PREPARATION AND SUBMITTED WITH PROPOSAL TO NSF (OR ANY OTHER AGENCY). http://www.unols.org • THE REQUEST IS THEN AUTOMATICALLY DISTRIBUTED TO SCHEDULERS BASED ON SHIP SIZE REQUESTED, SHIP NAME, LOCATION OF WORK, ETC. IT IS ALSO DISTRIBUTED TO PROGRAM MANAGERS IN THE FEDERAL AGENCIES WHO ARE RESPONSIBLE FOR FUNDING SHIP OPERATIONS. • FOR EXAMPLE, A REQUEST FOR A LOCAL SHIP WORKING IN THE GULF OF MEXICO WOULD BE SENT TO ALL SHIPS THAT NORMALLY OPERATE IN THAT AREA, ALTHOUGH SOME SCHEDULERS MIGHT ASK THE UNOLS OFFICE TO SEND THEM ALL REQUESTS FOR LOCAL SHIPS (COASTAL WORK) IN THE ATLANTIC AND IN THE GULF OF MEXICO. THIS ACTION MIGHT BE EXPECTED FROM THE OPERATOR OF A LOCAL OR REGIONAL CLASS SHIP THAT HAS ITS HOME PORT IN FLORIDA. • NSF HAS TWO “TARGET DATES” FOR ACCEPTING PROPOSALS WITH SHIPTIME EACH YEAR: *FEBRUARY 15TH & * AUGUST 15TH. PROPOSALS SHOULD BE SUBMITTED WITHIN TWO WEEKS OF THESE DEADLINES, UNLESS THE SCIENCE PROGRAM MANAGER ALLOWS AN EXCEPTION.

  16. SCHEDULING PROCESS OVERVIEW, CONT. • PROPOSALS ARE IDENTIFIED BY CONSECTIVE NUMBER AS THEY ARE RECEIVED INTO THE PROPOSAL PROCESS UNIT OF NSF. EACH PROPOSAL HAS A UNIQUE 7 DIGIT NUMBER, THE FIRST TWO DIGITS OF WHICH ARE THE FY • AS PROPOSALS ARE RECEIVED, THE PROPOSAL NUMBER IS MANUALLY ENTERED INTO THE ELECTRONIC REQUEST BY THE SHIP OPERATIONS PROGRAM MANAGER. • WEB TRACKING SITE ACCESSIBLE TO FEDERAL AGENCY PROGRAM MANAGERS & SCHEDULERS, TO ACCESS REQUESTS AND REVIEW REQUIREMENTS BEFORE REQUESTS ARE FUNDED, ALLOWING SCHEDULERS TO COLLECT INFORMATION. ALLOWS MANAGERS OF SPECIAL FACILITIES, SUCH AS DEEP SUBMERGENCE, OR CORING GROUPS, TO ANTICIPATE AND START PLANNING FOR OPERATIONS. THIS ALSO ALLOWS THE SHIP FACILITIES PROGRAMS TO NOTIFY THE SCIENCE PROGRAM MANAGERS IF THEY ANTICIPATE ANY PROBLEMS WITH REQUESTS. FOR EXAMPLE, THESE MIGHT INCLUDE UNUSUAL AND / OR DISTANT REQUESTS FOR THE USE OF DEEP SUBMERGENCE AREAS; COUNTRIES THAT HAVE DENIED CLEARANCES BEFORE, ETC. • DURING THE PLANNING AND REVIEW PROCESS, ALL REQUESTS ARE CONFIDENTIAL AND CANNOT BE VIEWED BY THE GENERAL PUBLIC. THE WEBSITE IS PASSWORD PROTECTED, AND RIGHTS TO ACCESS CERTAIN PARTS ARE CONTROLLED BY THE UNOLS OFFICE. ONE SCIENTIST CANNOT VIEW ANOTHER SCIENTIST’S REQUEST UNLESS IT HAS BEEN DESIGNATED AS FUNDED, IN WHICH CASE THE REQUEST THEN BECOMES PUBLIC INFORMATION.

  17. GUIDELINES AND PRIORITIES FOR SCHEDULING • SCHEDULES ARE PREPARED TO MINIMIZE TRANSIT TIMES. • IN THE END, THE AMOUNT OF SCIENCE GOING TO SEA IS DEPENDENT UPON BUDGETS AVAILABLE FROM THE AGENCIES, AND IN SOME CASES, OUTSIDE SOURCES. • IN ORDER TO END THE CALENDAR YEAR IN A FAVAORABLE POSITION FOR THE FOLLOWING YEAR’S EARLY CRUISES, SCHEDULES MUST TAKE IN ACCOUNT 14-16 MONTH OUT. THIS MAY REQUIRE ADJUSTING WINTER SCHEDULES IF NEW FUNDING COMES TO LIGHT THAT WOLD DOVETAIL WELL BECAUSE OF REGIONAL CONSIDERATION. • SHIP SCHEDULES HAVE TO BE ADJUSTED TO MEET INSTRUMENTATION NEEDS, ESPECIALLY FACILITIES SUCH AS THE ROV, WHICH MAY HAVE TO BE SHIPPED LONG DISTANCES. • WHEN INSTRUMENTATION IS NEEDED BY TWO GROUPS, IN ENTIRELY DIFFERENT AREAS AND/OR ON DIFFERENT SHIPS, THE SCHEDULES ARE EVALUATED FOR THE IMPACT TO SCIENCE, SHIPPING ISSUES, WHO REQUESTED THE INSTRUMENTATION FIRST, WHICH AWARD WAS FUNDED FIRST, WHICH AWARD EXPIRES FIRST, ETC. • IN GENERAL, OLDER PROGRAMS GET PRIORITY, ALTHOUGH NEWER PROGRAMS MAY HELP FILL OUT THE SCHEDULE, IN WHICH CASE THEY WILL BE INSERTED. • SEISMIC CRUISES NEED A MINIMUM OF 12 MONTHS LEAD TIME DUE TO U.S. PERMITTING PROCESSES AND INTERACTIONS WITH OTHER COASTAL STATES. • SCHEDULES ARE DEVELOPED BY THE SCHEDULERS AT INDIVIDUAL INSTITUTIONS AFTER DISCUSSING REQUIREMENTS WITH THE SCIENTISTS AND THE PROGRAM MANAGERS. ANY AREAS OF UNCERTAINTY ARE QUESTIONED AT THE BEGINNING OF THE PROCESS

  18. TRANSITION FROM LETTER OF INTENT TO A PUBLISHED SCHEDULE • LETTERS OF INTENT ARE DEVELOPED ONLINE AND ARE REVISED THROUGHOUT THE SPRING AND SUMMER AS FUNDING DECISIONS ARE MADE. • DURING THIS TIME, BASED ON BEST AVAILABLE INFORMATION REGARDING SCHEDULES, WE HAVE THE INSTITUTIONS SEND INFORMATION ON THEIR BEST “GUESS” DAILY RATES. • THESE RATES ARE INCORPORATED INTO A SPREADSHEET DERIVED FROM POSTED LOIs AND ASSESS THE TOTAL COST OF THE FLEET AND DETERMINE WHAT NEEDS TO HAPPEN TO MEET OUR BUDGETS. • BY EARLY SEPTEMBER, WE HAVE A REASONABLE ESTIMATE OF COSTS AND ALSO HAVE AN IDEA IF FUNDS ARE FORTHCOMING FROM OTHER SOURCES. BEFORE SCHEDULES ARE POSTED, WE RECONFIRM DAY RATES AND REASSESS BUDGETS TO MAKE SURE THAT WE HAVE THE FUNDS TO SUPPORT THE CRUISES. • SCHEDULES ARE NOT POSTED UNTIL WE ARE CERTAIN THAT WE CAN SUPPORT ALL THE CRUISES. WE TRY TO AVOID, AT ALL POSSIBLE COST, SCHEDULING A SCIENTIST, THEN CANCELLING A CRUISE AFTER THE SCHEDULE HAS BEEN POSTED. SOMETIMES, BUT RARELY, WE DO RESTRUCTURE SCHEDULES FOR RAPID RESPONSE CRUISES OR OTHER UNUSUAL CIRCUMSTANCES. • SCHEDULES ARE THEN POSTED ONLINE AT THE UNOLS WEBSITE, AND THIS POSTING AUTOMATICALLY INFORMS THE SCIENTISTS SCHEDULED FOR CRUISES OF THEIR CRUISE INFORMATION, SUCH AS SHIP ASSIGNED, DATES OF CRUISES, ETC. • SCIENTISTS ARE CONTACTED THROUGHOUT THE DEVELOPMENT OF LOIs AND SCHEDULES TO ASCERTAIN THAT WE HAVE ALL THE CORRECT INFORMATION REGARDING THEIR CRUISES: NUMBER OF BERTHS, INSTRUMENTATION, SPECIAL NEEDS, LOCATIONS OF STATIONS FOR PERMITTING AND CLEARANCE PROCESSES, ETC.

  19. UNOLS Ship Requests From: UNOLS Fleet Improvement Plan, 2009 (www.unols.org)

  20. Haiti and Chile Post Earthquake Cruises, Gulf Oil Spill Cruise

  21. FLIP- circa 1960’s

  22. Questions????

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