What should exist in a CAMP Student’s File?

1. HEP/CAMP New Director’s Training December 4-5, 2012 Phoenix, AZ What should exist in a CAMP Student’s File? Presented by: Javier González, ABAC HEP & CAMP Ofelia Gámez, Fresno State CAMP Miriam L. Bocchetti, CWU CAMP

2. A Student’s File:ABRAHAM BALDWIN AGRICULTURAL COLLEGE • ABAC CAMP Application • ABAC Eligibility Form • ABAC Eligibility Verification Form • ABAC Acceptance Letter • Academic Progress Summary • ABAC Letter of Recommendation

3. ABAC Student’s File:CAMP CHECK LIST

4. ABAC Student’s File:CAMP APPLICATIONCHECK LIST (pg 1)

5. ABAC Student’s File:CAMP APPLICATIONCHECK LIST (pg 2)

6. ABAC Student’s File:SELECTION CRITERIA

7. ABAC Student’s File:ELIGIBILITY VERIFICATION FORM

8. ABAC Student’s File:SAMPLE ACCEPTANCE LETTER

9. ABAC Student’s File:ACADEMIC PROGRESS SUMMARY

10. ABAC Student’s File:PROGRESS REPORT SAMPLE

11. Fresno State CAMP Student’s File Sample:MASTER CHECK LIST • Four Section File Folder • Section 1 – Outreach Documentation • Section 2 – Academic Documentation • Section 3 – Career Development Documentation • Section 4 – Financial Aid and Miscellaneous Documentation

12. Fresno State CAMP Student’s File Sample: APPLICATION LOG • Some sort of application check list or log can help to demonstrate why you chose a student over another • Three important needs: • 1) Financial • 2) Academic • 3) Social

13. Fresno State CAMP Student’s File Sample:MASTER CHECK LIST • Assure check list includes activities or outcomes indicated in your proposal

14. Fresno State CAMP Student’s File:Section 1 – CAMP Contract • Important for students to understand program expectations

15. Fresno State CAMP Student’s File:Section 4 – CAMP Financial Aid Review Form • Form can help identify what is the student’s Financial Need and justify need for a CAMP Stipend/Scholarship.

16. CWU Steps to a Completed Student File STEP 1: Recruiter completes program application requirements STEP 2: CAMP Admin Assistant creates permanent file with CAMP Application and File Checklist STEP 3: CAMP Director reviews file and signs application STEP 4: CAMP Advisor begins to add Financial Aid Award and other academic records throughout the academic year

17. Eligibility Check List

18. Retention Check List

19. New Student Check List

20. Follow-Up Check List

21. CWU CAMP Contract

22. What should exist in a CAMP Student’s File? COMMENTS & QUESTIONS? Contact Information: • Javier González, jgonzalez@cbac.edu • Ofelia Gámez, ofeliag@csufresno.edu • Miriam L. Bocchetti, bocchettim@cwu.edu