Introduction

1. Introduction Project Management

2. Projects A unique process, consisting of a set of coordinated and controlled activities with start and finish dates, undertaken to achieve an objective conforming to specific requirements including constraints of time, cost and resources. • unique • specific objectives (the project product) • constraints (especially: limited time frame)

3. Notes • Projects may form parts of a larger project • Project objectives and scope are updated and defined progressively as the project proceeds. • Project product: it is defined in the project scope. One or more units, tangible or intangible. • The project’s organisation is normally temporary. • Complexity and interactions among project activities.

4. Projects are connected to change management Usual business of the firm Projects Routines &regular tasks Changes (uncertainty)

5. Common project elements • Product specification • Project plan • Time frame • Budget • Cost plan • Statemet of quality required • Identification of areas of uncertainty • Risk management: evaluation & responses

6. Collecting information • Real time • Facilities needed to analyse the collected data

7. The project triangle

8. Project management • Project management is the discipline of planning, organizing, and managing resources to bring about the successful completion of specific project goals and objectives. • It is possible (and sometimes very efficient) to manage non-project processes as projects.

9. The project cycle 4 phases: • Conception (definition) • Development (planning) • Realisation (implementation) • Termination (closing)

10. Conception phase • Idea of a new project • Internal • External • Desirability (Does it fit the strategy and the mission?) • Feasibility study (costs, resources, schedule) • Documentation: project (work) statement • End of phase: formal authorization

11. Conception phase:Feasibility study • Capability to deliver the project product in time • Final price of the product • Project budget • Specification of the product • Ability to support the capital outlay • Availability of the items and services needed • Acceptability of geographical and ecological • Acceptability of any further contract conditions

12. Development phase • Appointment of the project manager and the project management team. From now on the project manager is in control. • A first phase Project Management Plan (PMP). It contains all plans for the project, but it is continuously changing.

13. Realisation phase • Turning the plans into reality. • The project development and an appropriate reporting (monitoring) system are running simultaneously with the implementation process. A project log is needed.

14. The project termination • Closing the project and its activities • Knowledge management tasks: • Success of methods used • Project team performence • Reliability of suppliers • Disposing the residual capital and equipment.

15. Project management maturity • Project management development is an evolutionary process: every firm goes through nearly the same, step-by-step development process in their use of PM techniques. • Different organizations are on different levels of sophistication in their best practices for managing projects.

16. Thanks for the attention!