The Point-to-Point Authority Limited (PPA)

1. The Point-to-Point Authority Limited(PPA) Chairman Robert Waley-Cohen

2. PPA – May’10 Board MeetingSome of the matters discussed! • PPA Accounts for year to date • PPA Budgets 2010 / 2011 • Repayment of loans • Creating a financial reserve • Weatherbys Chase - financial performance • Communication – Improvements to the Website and the Talking Point Telephone service • Availability of Registration forms on Website i.e. Hunter Certificates, Riders Qualification Certificate Application / Medical forms • Online entries via the national website • Management of National Sponsors • Search for new National Sponsors • Area Public Relation Officers – Funding, management & performance • Establishment of the Medical Advisory Committee (MAC) • 2010 / 2011 Fees • 2010 / 2011 Newsletter

3. Cont...... • Horserace Betting Levy Board Annual Grant to Point-to-Point meetings • National Dance & Awards • Races restricted to 4 & 5 yr olds • Handbook for Point-to-Point – an aid for first time Fixture Secretaries • Stewards Seminars / Content / Retirement age / Recruitment • Changes to BHA Regulations / Instructions • Remounting • Telephone entries • Authority to declare horses when not the owner • Novice riders weight allowances in Open Races • Doctors Orientation Day • Maximum weights allowed

4. ROBERT WALEY-COHENIndependent Chairman LUCY TUCKERExecutive ROSE OSBORN – ADMINISTRATOR JULIE ELLIS – ACCOUNTS RICHARD FULLERSTEVEN ASTAIREMIKE FELTON RICHARD RUSSELLHEATHER KEMPTABITHA CAVE PPORA( Chairman) PPSA (Chairman) MFHA (Committee Member) Jockey ClubIndependentIndependent Jeanette Dawson(Hon Secretary)Rose Osborn(Secretary)Alastair Jackson(Director) Sponsorship & PR Legal Keren Jeffery (Assistant)TimEasby Health & Safety 14 Area Reps 14 Area Chairmen Lesley CoutrneyJeanette Dawson (Co-ordinator) 4 Riders Reps 14 Area Secretaries Dilys HartKeren Jeffery (Assistant) 1,800 Members 14 Area Public 198 Fixture 186 Hunt Secretaries Relations Officers Secretaries Company Stakeholders: • The Point-to-Point Owners & Riders Association (PPORA ) 25% • The Point-to-Point Secretaries Association (PPSA) 25% • Master of Foxhounds Association (MFHA) 25% • The Jockey Club 25%

5. The PPA – What does it do? The Office– 11 Trull Farm Buildings, Cirencester, Gloucestershire. • Lucy Tucker – Executive • Rose Osborn – Administrator • Julie Ellis – Accounts Our Customers: 198 Point-to-Point Fixture Secretaries The British Horseracing Authority 120 Senior Vets The Horserace Betting Levy Board 116 Senior Doctors The Masters of Foxhounds Association 14 Area representatives The Pony Racing Authority 358 Point-to-Point Stewards The General Public! 77 Senior Stewards 823 Riders 3,750 horses’ Owners

6. The Horserace Betting Levy Board (HBLB) • Checking & Processing each Fixture’s Annual accounts for onward transmission to the HBLB • Production of the annual application to the HBLB highlighting why Point-to-Point Courses need the grant. • Devising the breakdown of the HBLB grant between the 117 Point-to-Point Courses for submission to the HBLB for approval • Checking payment details (BACS) are correct ahead of payment of the grant to the host hunt’s

7. The British Horseracing Authority (BHA) • Make annual changes to the Regulations & Instructions in agreement with the BHA ahead of the forthcoming season • Organise & administer the annual Point-to-Point Stewards Seminars (Huntingdon (5/10), Newcastle (6/10) & Cheltenham (12/10)) • Compilation & circulation of the weekly Stewards Assistant Report to: Senior Stewards, the BHA, Stewards Assistants, PPA Board and Area Secretaries • Verifying the eligibility of 358 Stewards & 77 Senior Stewards • Verifying the eligibility of 120 Vets • Horse performance – monitoring & recording poor performers & behavioural issues • Fallers – monitoring of fallers at every fence at 213 Point-to-Point meetings • Collation of the meeting returns – Stewards Enquiries, Racecards, Results etc • Chasing payment of not paid on the day • Organise & administer the Point-to-Point Doctors Orientation Day liaise over content with “Doctors@Events” • Establishment of the Medical Advisory Committee (MAC) to oversee all medical aspects, to help 116 Senior Doctors. • Administration of the Riders Insurance Scheme

8. The Point-to-Point Secretaries • Provision of the Agenda papers & Minutes for the biannual Committee meetings • Attendance at the 14 Area Meetings • Circulation of the annual Point-to-Point Fixture Application paperwork • Support to Fixture secretaries prior to the “paperwork return” deadline concerning administrative issues. • Compilation of the annual Fixture list in conjunction with the Area Representatives • Checking all relevant signatures are received in relation to the application – Landowner consent / host hunt permission • Pre-season mail out to: 198 Fixture Secretaries, 146 Clerk of the Courses, 51 BHA Course Inspectors, 435 Point-to-Point Stewards, 116 Senior Doctors & 120 Senior Vets • Fixture issues – rearranged meetings / acquiring the relevant authorisation for changes to details published with the National Point-to-Point Planner i.e. Race time changes etc • Assistance in finding replacement officials at short notice such as senior doctors & vets via PPA databases • Chasing of unpaid entry fees

9. The Master of Foxhounds Association (MFHA) • Annual update of relevant paperwork prior to distribution to 198 hunts • Liaison with MFHA office as to the number of forms supplied to each hunt • Provision of numbers qualified with each hunt at the end of the season NEW for 2010 / 2011: • “Pdf” format of HC / RQC available to download from Website. • Liaison with MFHA as to implementation of system regarding confirmation of qualification, payment of subscription & registration of HC / application to ride

10. The Point-to-Point Owners & Riders Association Owners • Arrange the mandatory Public Liability Insurance • Registration of Hunter Certificate via Weatherbys • Registration of PPA Horse Sponsorship via Weatherbys • General help with everyday enquiries Riders • Arrange the annual insurance premiums & cover • Administer the Riders Insurance Scheme • Assist new applicants with any aspect of their application • Liaise with the BHA Medical Department over individual applications concerning medical issues • Confirm fallers who have had and suffered an injury so as to aid with payments if due from the Insurance • Whenever possible make sure riders receive their RQC on time (even if it means delivering it personally to a point-to-point where they are riding!). • Attend PPORA Riders seminars

11. Pony Racing • Responsibility for the Point-to-Point Pony Racing Committee – meetings and communication throughout the season • Compilation of the annual fixture list • Provision of information for the National Point-to-Point Planner • Arrangement of Employers’ public & personal liability for those not covered under the MFHA policy • Updating of the Pony Racing Authority (PRA) Website with all entries, results and news on a weekly sometimes daily basis • Liaison with the Chief PRA Steward over registrations of Riders and Ponies. • Research of qualification / eligibility enquiries / objections • Chasing of paperwork for incomplete registrations • Management of national sponsorship as and when it is available • PPA Executive - a Director of the PRA Board the Regulator of Pony Racing under both codes – Racecourse & Point-to-Point. Attends all Board meetings • General day to day Enquiries / Complaints!