NASA Kennedy Space Center Florida Ground Safety Review Panel Internal Meeting

1. NASAKennedy Space CenterFloridaGround Safety Review PanelInternal Meeting Tuesday, February 21, 2006

2. Introductions

3. Introductions Agenda Review History/Charter/Organization The 5 Ws Requirements/Authority GSRP Process Nominal Post Phase III Special Processes Certification of Basic Hardware/GFE Chits Data Management System Expectations Distributions Open Forum Agenda

4. History Pre-2000 • June 1976 “Yardley Letter” established safety policy and requirements for STS Payloads • In May 1979, NHB 1700.7 was issued which established that safety reviews be conducted at JSC and KSC • In September 1979, the Ground Support Equipment Safety Review Panel was established by the KSC Safety Director within the S&MA organization • As the International Space Station came on line, the GSRP process was adopted. • During several internal KSC reorganizations, the GSRP, although considered a Program level Panel, was kept as a part of the independent KSC S&MA organization

5. History 2000-Current • In 2000, KSC underwent a reorganization that placed S&MA, including the GSRP, in the line organizations. In particular, the GSRP was placed in the ISS/Payloads Processing Directorate. • In 2004, following Colombia, KSC S&MA was re-formed as a separate organization; thereby bringing the GSRP back to an independent S&MA • On June 18, 2004, in a letter from the Associate Administrator for Space Flight, the GSRP was officially transferred to the S&MA Directorate at KSC

6. Charter

10. GSRP Organization

11. NASAKennedy Space CenterFloridaThe Five Ws of the GSRP Paul Kirkpatrick

12. Philosophy of the GSRP The guiding principle of the GSRP is that the process is based on certification by the Payload Organization that they are in compliance with the applicable requirements.

13. The 5 Ws of Ground Processing Safety • Who • Organizations flying hardware on the Space Shuttle or International Space Station and processing through KSC • Generally referred to as the Payload Organization

14. The 5 Ws of Ground Processing Safety • What • The design and operations of Ground Support Equipment and ground operations involving: • Shuttle payloads • DTO/DSO/RME/HTDs • Station Elements • Station GFE • Station return from another vehicle • Generically - The Payload

15. The 5 Ws of Ground Processing Safety • Where • NASA Facilities • Kennedy Space Center • Cape Canaveral Air Station • Contingency Landing Sites (DFRC, TAL, etc.)

16. The 5 Ws of Ground Processing Safety • When • Launch Campaign arrival to departure • Off-Line - Those operations occurring from arrival at KSC until turn over to KSC for Orbiter integration and after de-integration until departure. • On-Line - Those operations occurring between turn over for integration to de-integration

17. The 5 Ws of Ground Processing Safety • Why • The Payload Organization is always responsible for the safety of their own systems (including the Flight Hardware) and personnel throughout the campaign. • They are also responsible to the launch site operator for not compromising the safety of other payloads, the Orbiter, launch site facilities and personnel.

18. The 5 Ws of Ground Processing Safety • Why (continued): • GSRP is responsible to ensure the payload organization is in compliance with applicable Federal, State, Local and Agency requirements.

19. The 5 Ws of Ground Processing Safety Summary: The Payload Organization certifies their GSE design and operations and flight hardware ground operations for use in NASA/KSC facilities at arrival through departure in order not to compromise their or other’s safety. And if they don’t…….

21. NASAKennedy Space CenterFloridaGround Safety Review PanelRequirements & Authority Tom Tinsler

22. GSRP Ground Safety Requirements • For STS and ISS Payload GSE, ISS Element/Component/Cargo GSE, and their KSC Ground Operations: • KHB 1700.7/45 SW HB S-100, Space Shuttle Payload Ground Safety Handbook • Renumbering of this document to KNPR 8715.2 is pending

23. GSRP Ground Safety Process Documents • For ISS Element/Component/Cargo GSE and KSC Ground Operations: • SSP 30599, ISS Safety Review Process • For STS and ISS Payload GSE and KSC Ground Operations: • NSTS/ISS 13830, Payload Safety Review and Data Submittal Requirements for Payloads Using the STS/ISS

24. GSRP Authority NPD 8700.1 NASA Policy for Safety and Mission Success . KHB 1700.7 Space Shuttle Payload Ground Safety Handbook NPR 8715.3 NASA Safety Manual GSRP NSTS/ISS 13830 Payload Safety Review and Data Submittal Requirements SSP 30599 ISS Safety Review Process SSP 50021 ISS Safety Policy and Requirements NSTS 1700.7 and ISS Addendum Safety Policy and Requirements for Payloads Using the STS and ISS.

25. NASAKennedy Space CenterFloridaGround Safety Data Nominal Review Process Andrew Peffer

26. Safety Data Package Submittal • The Safety Data Package (SDP) is submitted by the payload organization and reviewed in Phases – 0/I, II, and III. • The payload organization can combine phases, at their own risk. • The safety data package can take any form, from an e-mail for simple items, to multiple volumes. • Standard means of submittal is by DMS. • Maxine Daniels will have a DMS presentation later in the meeting.

27. Review Timeline • NSTS 13830 and SSP 30599 both state that reviews are conducted 45 days after SDP submittal. • NSTS 1700.7 states: “The JSC and KSC Phase III safety review and ground safety certification must be completed 30 days prior to delivery of the payload, ASE, GSE to the launch site….” • The Payload must have flight safety approval from the PSRP/SRP prior to ground processing.

28. Types of Reviews • Mail – Most common • Official correspondence is conducted on paper. • Preliminary copies of documentation can be e-mailed to speed communication. • Face-to-Face – Becoming less common, but can be requested. • Telecon – Least used type of review. • Payload organization personnel can contact the Payload Safety Engineer (PSE) at any point in the process to discuss issues, comments etc.

29. GSRP Review The Ground Safety Review Process is in KDP-P-2200. In summary: 1. PO submits the package to the Database Administrator. 2. Database Administrator provides the SDP to the assigned PSE. 3. PSE completes a brief checklist review of the SDP to determine compliance with NSTS 13830. 4. If the package is acceptable, the Lead Safety engineer issues the distribution letter: • The distribution letter identifies type of review, the PSE, and the review period. • PSE will advise the lead engineer on the appropriate distribution. • The same distribution list is used for all further official correspondence.

30. GSRP Review 5. At the end of the review period, the PSE compiles and reviews the comments, and drafts the comment letter. 6. PSE reviews the comments with the Lead Safety Engineer and GSRP Chairman. 7. Comment letter issued by the GSRP Chairman • The goal is two days from completion of the review period to issuance of the comment letter.

31. Phase Completion • When all comments are resolved: • The GSRP Chairman signs the hazard reports • Phase completion letter issued by the Chairman • For Phase III, the Certification of Safety Compliance letter is issued - From SMA ISS/Payload Processing Division Chief to UB Director of ISS/Payload Processing • Verifications that have not been completed are tracked via the Safety Verification Tracking Log (SVTL). • Open verifications always constrain ground operations.

32. Face-to-Face Reviews • If possible, the GSRP provides comments to the payload organization prior to the review. • Comments and responses may be reviewed between the PSE and payload organization at a pre-coordination meeting prior to the formal review. • The GSRP will take meeting minutes. • At the conclusion of the meeting, minutes are reviewed and signed by the GSRP Chairman and the payload organization. • Agenda is developed by the payload organization • Formal review generally consists of a presentation of the payload, GSE and operations, and a review of the hazard reports.

33. NASAKennedy Space CenterFloridaPost GSRP Phase III Review Process Bob Deliwala

34. Post Phase III Safety Data Package Submittal Requirements Derived from the following documents: • In accordance with ISS-SSP 30599 Rev C “ISS Safety Review Process” requirements outlined in section 5.5 and 5.5.1, and • ISS-NSTS 13830 Rev C “Payload Safety Review and Data Submittal Requirements” Section 5.7.2

35. Post Phase III Safety Data Package Activity Necessitate New Submittal Post Phase III Changes Activity such as but not limited to: • New Hazardous Operations • New GSE, or modifications to GSE, or GSE to be used in a different manner • Return of control of flight hardware from KSC to provider • The operations involve different Programs or the International Partners.

36. Post Phase III SubmittalsAnd Review Requirements Activities described above will require Payload developer/PO to • Assess Safety implications • Assess interfaces impact • Include New/Revised HRs with mitigations along with the support data. • Submit the assessments to GSRP for review and approval. Assessment may also require Flight Safety Approval. • Panel Chair may decide a delta safety review is required. • Note: GSRP may take up to 14 calendar days to complete its review. • Satisfactory completion of these activities is mandatory prior to the start of affected ground activities or launch.

37. Completion of Post Phase III ReviewProcess When all comments are resolved: • GSRP Chairman signs the revised/new hazard reports • For Post Phase III, two additional letters may be generated: • Safety Review Completion from GSRP Chairman to the payload organization • Certification of Safety Compliance from ISS/Payload Processing Division Chief to UB director • For a face-to-face review the payload organization and GSRP chairman sign the meeting minutes.

38. Administrative Items • Post Phase III GSDP is required to be a stand-alone document (separate from flight). • Post Phase III GSDP must address return/alternate landing sites if required • Payload must have flight approval if required prior to ground processing

39. Kennedy Space Center, FL Ground Safety Review Panel Special Processes Ted Meade

40. History • Until the start of the International Space Station (ISS), payloads uniquely identifiable • Multiple piece payloads (SPACELAB) integrated for safety review purposes • Under ISS, almost every piece an individual “payload” • Increase in Government Furnished Equipment (GFE) and other such items • ISS 2A.1 – Watershed event

41. GFE Ground Safety • All GFE delivered to KSC for ground processing (launch or landing) must be assessed for ground safety. • Approval is through the Ground Safety Review Panel (GSRP).

42. GFE Ground Safety • The GSRP recognizes that most GFE does not present a ground safety concern and falls in the category of nuts, bolts and underwear. • However, sometimes the GFE is more than just ship and shoot. • The GSRP is not in a position to determine, based on nomenclature alone, the hazard potential of a piece of GFE

43. Certification for Ground Safety Review • In order to assist both the developer and the GSRP, a process has been developed which allows a determination to be made whether a Ground Safety Data Package is necessary. • The completion of the Certification form is intended to serve as the safety assessment for the vast majority of GFE.

44. Certification Form • The form is available via the web at http://kscsma.ksc.nasa.gov/gsrp/index.htm or via request to the GSRP Executive Secretary • Process • GSRP receives signed certification from Payload customer • Safety engineer reviews form • Designed to simplify and minimize safety documentation issues • Time efficiency

45. International Use • Adopted and adapted by the ESA and CNES for the Automated Transfer Vehicle (ATV) in ESA-ATV-PR-13830, “Automated Transfer Vehicle Pressurised Payload/Cargo Safety Certification Process.” • JAXA and the H-II Transfer Vehicle (HTV)

46. Chits • ISSP-JPD-301, “Use of International Space Station Request Forms (Chits)” • All Chits must be routed through the GSRP Chairman. • The Chairman determines if a Ground Safety Data Package is required. • If no package required, end of process. • If package required, follow normal GSRP process.

47. Non-Compliance Reports • Non-Compliance Reports (NCRs) • GSRP Variances • Approved as either a deviation (one-time) or waiver (permanent) • Approval delegated to Chairman, GSRP in KNPR 8715.3 • Requires Flight Safety Panel concurrence • In Package or Real-Time

48. Payload Ground Safety Database Management System (DMS) Maxine Daniels

49. The Payload Ground Safety Data Management System (DMS) Maxine Daniels Database Administrator (321) 867-5976

50. System Access • The DMS can accessed through Payload Safety home page http://www.srqa.jsc.nasa.gov/pce (Click on “DMS”) or at the log on page https://psrp.jsc.nasa.gov/default.asp • Access is encrypted , user ID and password protected • May require use of proxy account for users without access inside the JSC firewall • Please contact Mindi Mudd melinda.l.mudd1@jsc.nasa.gov • (281) 483-9078or Maxine Daniels maxine.daniels@boeing.com (321) 867-5976 to obtain access to the DMS • Data is not classified, but sometimes company proprietary • Active files will be maintained ton the server; inactive files will be archived on the HP Optical Jukebox but still available to view