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Introduction to the Project Cycle & Milestones

UNDP-Global Environmental Finance Unit. Introduction to the Project Cycle & Milestones. Adey Tesfaye Regional Programme Associate UNDP) RSC Addis Ababa. Pretoria, South Africa - Oct 7, 2016. Setting the Scene. Project Implementation Responsibilities in UNDP-GEF UNDP-GEF Project Cycle

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Introduction to the Project Cycle & Milestones

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  1. UNDP-Global Environmental Finance Unit Introduction to the Project Cycle & Milestones Adey Tesfaye Regional Programme Associate UNDP) RSC Addis Ababa Pretoria, South Africa - Oct 7, 2016

  2. Setting the Scene • Project Implementation Responsibilities in UNDP-GEF • UNDP-GEF Project Cycle • Reporting Requirements of UNDP & GEF • Financial Management

  3. UNDP – GEF Vision and expected outcomes 2014 - 2018 UNDP Vision Helping countries achieve the simultaneous eradication of poverty and significant reduction of inequalities and exclusion UNDP – GEF Objective Assisting Country Offices accessing environmental finance for sustainable Development Sustainable management of ecosystem goods and services Sustainable, affordable and accessible energy services Improved water and ocean governance Scaling up climate change adaptation and mitigation Sustainable management of chemicals and waste

  4. UNDP-GEF Project Implementation Roles and Responsibilities GEF UNDP-GEF (NY) Agreement and Formal delegation of authority to implement the GEF project M&E responsibilities UNDP-GEF Regional Center – Addis Ababa for Africa Reporting responsibilities UNDP South Africa Department of Energy (DoE) Project Steering Committee PSC member DTI, DST, DEA, DHET, SANEDI PMU Technical Advisory Committee PSC member SAWEA, GIZ, DANIDA

  5. UNDP-GEF Project CycleProject Title; South Africa Wind Energy Programme (SAWEP II) Pre-SESP SESP TTs Gender Analysis Continuous Monitoring Inception Report PIRs

  6. M&E Milestones & Requirements • Inception Workshop • Project Implementation Review (PIR) • Midterm Review • Terminal Evaluation • GEF Tracking Tools • Risk Management

  7. Inception Workshop – Timeline

  8. PIR: Project Implementation Review

  9. PIR: Project Implementation Review The project is expected to complete first PIR in June 2017

  10. Project Midterm Review – Timeline The project is expected conduct MTR- Year 2018

  11. Project Midterm Review MTR TOR template available in English, French and Spanish Project Results Framework can be revised in response to MTR findings UNDP-GEF Midterm Review Guidance (2014)

  12. (4) Project Terminal Evaluation – Timeline

  13. Project Terminal Evaluation TE TOR template available in English, French and Spanish TE Report & Mgmt Response to be uploaded by CO to Evaluation Resource Center (ERC) UNDP-GEF Terminal Evaluation Guidance (2012)

  14. GEF Tracking Tools

  15. GEF Tracking Tools

  16. Simple Timeline of M&E Milestones ProjectPIMS 5256 South Africa

  17. Risk ManagementWhy manage risk in a UNDP-GEF project?

  18. FINANCIAL MANAGEMENT

  19. FINANCIAL MANAGEMENT • Preparatory (PPG) funds cannot be transferred to the main project • Project Management Cost (PMC) budget can be: • max. 5% of outcomes subtotal for projects above $2 mil of GEF grant • PMC cannot be overspent at all over the project lifetime Project PMC is USD 169250 • Miscellaneous and Supplies is kept within 3-5% of the total budget over the lifetime of the project

  20. FINANCIAL MANAGEMENT Authorized changes in TBWP Major change (amendment) requiring re-submission to the GEF for approval (applies for GEF 5 and GEF 6 projects): • Funds transfer between project outcomes exceeding 10% of the total GEF project grant • Introduction of new budget items or outcomes exceeding 5 % of the total GEF project grant

  21. FINANCIAL MANAGEMENT BUDGET LINES NOT ALLOWED, NOT RECOMMENDED: • 75100 (F&A) – GMS is paid separately to XB budget • 72700 (Hospitality) – use 75700 instead • 73500 (Reimbursement Costs) - unless approved in prodoc by GEF • BLs starting with …6 – except DIM projects and DPC BL 64398 • 73100 (Rental and maintenance of premises) – unless approved in prodoc by GEF

  22. FINANCIAL MANAGEMENT Budget revision vis-à-vis GEF requirements • Original budget • Amount disbursed by end of previous year • Latest approved current year budget • Proposed current year budget revision • Justification for changes +/- $5,000 • Plan on spending GEF funds by end of project • Use budget revision excel template

  23. Budget revision template :

  24. THANK YOU For more information please contact us UNDP –GEF Project support team in Regional Centre Addis Ababa Adey Tesfaye - adey.tesfaye@undp.org - RPA

  25. Discussion

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