Successful Staff Assimilation in Mergers & Acquisitions

1.   Successful Staff Assimilation in Mergers & Acquisitions       Employee Acquisition Upload (EAU™) Solution February, 2011   A Jade Global White Paper  

2. Successful Staff Assimilation in Mergers & Acquisitions Employee Acquisition Upload Solution – EAU™     Contents 1.Executive Summary 1.Challenge 2.Common Solutions 2.A Better Solution 2.Benefits 3.Author Biography Executive Summary Companies acquire other entities for a variety of reasons: to gain market share, acquire a new technology, or gain an edge on the competition. Not all acquisitions lead to assimilation of the two entities, but it is more common than not. Mergers and acquisitions have become a common phenomenon in recent times. A merger of the size of  Oracle‐Sun  Microsystems  has  implications  for  the  workforce  of  these  companies  across  the  globe.  Although the merging entities give a great deal of importance to financial matters and the outcomes,  human resources issues are often neglected.   Challenge  Corporations face the challenging task of rapidly assimilating newly acquired employees, not only   into the company’s culture, but into their information systems.  This critical task falls on the   acquiring company’s Human Resources Department, generally wholly responsible for quick and   accurate integration.  Because a company’s Human Capital Management system is the source   record for all employee information company‐wide, it’s vital to rapidly and accurately assimilate   the new employee data.   Merger & Acquisition Solution White Paper        1     

3. Common Solutions  1.Manually entering new employee data from source data files is only viable when the volume is  low and HR resources are available.  This process consumes valuable time and resources, and  compromises data integrity.  2.Programmatically loading employee records using Oracle’s Application Programming Interface  (API) is another option, but this process requires an IT team to:   a.Manually load the data into existing temporary tables,  b.Construct scripts to instruct the APIs to upload the data, and   c.Manually verify data upload.  This process is time consuming, using valuable resources.   A Better Solution  Jade Global has developed Employee Acquisition Upload (EAU) ™, a sustainable solution which facilitates  the rapid importation of new employee data into an Oracle HRMS database, using Oracle’s standard  tools and functionality. Our EAU Solution allows Human Resources staff to manage the entire process of  rapidly uploading employee data into an Oracle HRMS database —without the need of IT assistance.  General Features of the EAU Solution  • • • File uploading and validation from an Oracle HRMS Responsibility  Processing of file records into HRMS records with additional validation and error reporting  Custom data fields (DFFs) can be easily added in  Benefits  • • • • • • • Acquired employees are available in the HRMS system in minutes, not days  Rapid addition of acquired employees to security systems linked to HRMS  More efficient deployment of physical resources to the acquired employees  Increased goodwill with acquired employees — Self Service and Employee Directory updated  Availability of immediate productivity from acquired employees  Quicker integration with other downstream systems  No IT service/support required  Studies show that many mergers fail to bring out the desired outcomes. The uncertainty brought out  by poorly managed HR issues has been the major reason for these failures.  Because HR plays a  critical  role  in  the  assimilation  of  employees  in  a  mergers  or  acquisitions,  streamlining  and  automating the management of employee data can be an important element in the company’s  success.  Merger & Acquisition Solution White Paper        2     

4. Author Timothy Walsh, Consulting Director With functional and technical skills, Timothy has been implementing Oracle HRMS solutions for the past ten years and in the previous 20 years has had various technical positions in government and aerospace industries. Among his Oracle expertise includes methodologies that were used, including Oracle AIM, AIM Fast forward ORACLE Applications: Oracle Human Resources Management System, and Oracle Training Administration. SQL *Plus, Discoverer Administration and Reporting. Timothy is an innovative professional with proven ability to identify, analyze and solve problems to increase customer satisfaction and control costs. Having played both user role as well as implementer role, Timothy can easily understand and identify business issues, strategies, and priorities. He has been functional lead on numerous Oracle projects at top companies such as VMWare, Adobe Systems and similar. He has Bachelor’s degree in Business Administration with a concentration in Management Information Systems. Timothy can be reached at timothy.walsh@jadeglobal.com, 408-899-7245. Jade Global, Inc. Worldwide Headquarters 1731 Technology Drive Suite 350 San Jose, CA 95110 www.jadeglobal.com Northeast 1900 West Park Drive Suite# 280 Westborough, MA 01581 Pune, India E-Space IT Park, A-3, 2nd Floor 102 D/E, Wadgaon Sheri Pune-Nagar Road, Pune 411-014, India New Delhi, India JMD Regent Square M.G. Road, Level 6 Gurgaon, Haryana 122002, India Worldwide Inquires +1-408-899-7200 pr@jadeglobal.com Copyright © 2011. All rights reserved. This document is provided for information purposes only and the contents hereof are subject to change without notice. This document is not warranted to be error-free, nor subject to any other warranties or conditions, whether expressed orally or implied in law, including implied warranties and conditions of merchant ability or fitness for a particular purpose. We specifically disclaim any liability with respect to this document and no contractual obligations are formed either directly or indirectly by this document. This document may not be reproduced or transmitted in any form or by any means, electronic or mechanical, for any purpose, without our prior written permission. Merger & Acquisition Solution White Paper        3