Occupational Health and Safety Management Systems (OHSMS)

1. Occupational Health and Safety Management Systems (OHSMS) ANSI Z10

2. History of a Standard or….Why do we need another standard? • Roots are with ISO • ISO 14000 TAG formed- 1993 • Rosemont Meetings- May 6-7, 1996 • ISO declines S & H Standard 1995 • BSI 8800 gives birth to “18000” Std. • ISO re-visits S&H standard, narrowly rejected-2000 • ILO develops guideline 2001 • OSHA still pushing VPP and “Program Standard”

3. History of a Standard • AIHA approved as Secretariat- 1999 • ASSE Fights Need- Mid 1999 • AIHA Wins-Dec. 2000 • Committee formed mid 2000 • Committee Starts to Meet- Feb. 2001

4. Rationale-Per AIHA • Harmonization will help US Business • Improve protection of worker safety and health • Help integrate quality, environmental and S&H Systems • Provide tools for future OSHA std. • Enhance US influence internationally • ANSI process best for stakeholders

5. Rationale-For Some Members • Influence look of potentially far reaching standard • Influence look of standard that could be model for OSHA standard • Influence potential ISO standard • Be part of glamorous standards development process

6. Intended Scope of Standard • Standard for S&H management principles and systems • Continuous improvement of system • Integration of S&H into business systems • Applicable to all size businesses • Compatible with existing international standards

7. Interest Sectors on Committee • Industry • Labor • Government • Professional Associations • General Interest • Liaisons to relevant standards

8. Early Meetings • Selection of composition of committee was in depth • Representation of all sectors was paramount • Argument for need was extensive • First meeting voted to exist!!!! • Struggled with what product should be

9. Early Meetings • Salvos were fired • Acrimonious at best • First two meetings were “theory” • Decided on outline • Settled into routine • Trust developed

10. Early Direction • Make something everyone could use • Performance standard • The “What’s” not “How To’s” • Not contradict existing international standards • Write “systems” oriented standard

11. OSHMS Model

12. Let the Games Begin! • Wrote Scope • Argued Scope • Identified “Sections” of Standard • Argued “Sections” of Standard • Formed subcommittees for drafting language for each of the sub-parts • Began drafting process • Insulted each others work • Formed editing committee

13. Standard Outline • 1. Scope, Purpose & Applications • 2. Definitions • 3. References • 4. Management Leadership & Employee Participation • 5. Planning • 6. Implementation & Operation of OHSMS • 7. Checking & Corrective Action • 8. Management Review

14. Scope, Purpose & Application • Performance Requirements • Voluntary • Req’s for Management Systems • Not for OSHA Compliance • All Size Employers • Fits in with Other Standards • MEANT TO REDUCE RISKS!

15. Management Leadership &Employee Participation • Requires Management Develop OHSMS • Policy- • Continually improve by reducing risk • Ensure employee participation • Conform with Orgs Requirements • Comply with laws and regulations

16. Management Leadership & Employee Participation • Assign Responsibility & Authority for: →Implement./maint./perf. of OHSMS →Roles & Responsibilities →Resources • Employee Participation by Providing: →Provide with time and resources →Timely access to information →Remove obstacles to participation

17. Planning • Conduct Initial Review • Identify Hazards and Risks • Assess & Prioritize Issues • Set Objectives • Develop Implementation Plans

18. Planning- Initial Review The Organization shall gather and review information regarding: • Relevant business management systems • Hazards, risks and controls • Resources • Relevant Regs, Stds, Internal Requirements • Assessments • Other relevant activities

19. Planning-Ongoing Review Org shall establish ongoing review process based on: • Implementation and operations • Evaluations and corrective actions • Management review

20. Planning-Assessment & Prioritization The Process Shall: • Assess level of risk • Establish priorities • Identify casual factors • Set Objectives • Focus on system improvement • Document implementation plans • Assign resources

21. Implementation & Operation • Identify Operational Elements of Plan • Identify Risk Controls • Hierarchy of Controls • Design Review/Management of Change • Procurement • Contractors • Emergency Preparedness • Education and Training

22. Implementation and Operation • Communication • Document Control • Records Control

23. Implementation-Operational Elements • Identify required elements for system • Integrate into management plan

24. Implementation-Hierarchy of Controls • Elimination • Substitution • Engineering • Administrative • Personal Protective Equipment

25. Implementation-Design Review & Management of Change • New Processes or Operations • Changes to existing operations, suppliers, services etc.

26. Implementation-Procurement • Identify risks associated with purchased products, raw materials • Establish requirements for supplies, equipment, raw materials • Ensure purchased products conform to requirements

27. Implementation-Contractors • Evaluate contractor activities • Contractor selection criteria • Coordination of OHSMS activities

28. Implementation- Emergency Preparedness • Develop plans based on potential scenarios • Periodic testing of plans

29. ImplementationEducation, Training & Awareness • Assess and define competence needed • Ensure appropriate training • Remove barriers to participation • Provide in language employees understand • Ensure trainers are competent

30. Implementation-Communication • Communicate information regarding OHSMS to all levels of employees • Prompt reporting of incidents • Remove barriers to reporting • Encourage employees to make recommendations for corrective actions

31. Implementation-Document & Record Control • Have process to create and maintain documents • Have document revision process • Have retention process

32. Checking & Corrective Action • Monitoring & Measurement • Audits • Incident Investigation • Corrective & Preventative Actions • Responsibilities and Authorities • Checking & Corrective Action Continual Improvement

33. Evaluation & Corrective ActionMonitoring & Meaurement • Physical inspections • Exposure assessment • Injury/Illness tracking • Employee input • Occupational health assessment

34. Evaluation & Corrective Action-Audits • Establish protocols • Determine frequency and scope of audits • Select expertise • Document results

35. Evaluation & Corrective Action-Incident Investigation • Develop process to investigate incidents • Have corrective and preventative action system • Feed back into process

36. Management Review • Periodic Assessment • Done by Top Management • Create & Track Recommendations • Document and Report

37. Difference twixt Audit’s, Inspections and Reviews • Inspection/Tests…….. • Snapshot of the moment • Audits…….. • Measure against pre-agreed benchmark, protocol driven • Reviews……. • “State of the Union” • Risks vs. the System

38. Timeline • Dec 03- Review of Final Draft • Jan 04- 60 Day Peer Review • April 04- Post Peer Review Final Draft for vote • July 04- Public Review • Second Half ’04- Respond to Comments • 2005- Standard Vote • Standard Approved July 25th, 2005

39. In Summary • Performance Standard • Fairly Brief-No “Sub-standards” • Management Systems Standard • Blends with ISO and other OSH Standards • Limits Documentation • Fits All Business Sizes • Continuous Improvement

40. Questions?