1 / 23

Mid-Term Conference in Barcelona April 22-23, 2010

Preservation and conservation of the digital documentation in the Catalan Government Special Libraries. Mid-Term Conference in Barcelona April 22-23, 2010. Aims of the communication.

jadon
Download Presentation

Mid-Term Conference in Barcelona April 22-23, 2010

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Preservation and conservation of the digital documentation in the Catalan Government Special Libraries Mid-Term Conference in Barcelona April 22-23, 2010

  2. Aims of the communication Offer information and facilitate a debate about the need of preservation and conservation of the digital documentation in the Catalan Government Special Libraries. Present the state of the question (2008-2009). Add ideas and suggestions. Mid-Term Conference in Barcelona, April 22-23, 2010

  3. Precedings 2006: Creation of the working groups of the Catalan Government Special Libraries (BEG). • 2008: Creation of the working group E-information. Mid-Term Conference in Barcelona, April 22-23, 2010

  4. Aims of the E-information group • Study the situation of the preservation and conservation of the electronic documentation generated by the Catalan Government. • Establish contact with organizations of the Generalitat of Catalonia (Government of Catalonia) responsible for edition on a general level. • Publicize the result of the study: • Institutions affected • Managers of the library system of Catalonia • Propose joint actions for preservation and conservation inside the BEG. Mid-Term Conference in Barcelona, April 22-23, 2010

  5. Actuations of the E-information group • Contact with the managers of publications and maintenance of web contents of each institution. • Draft a questionnaire about the policies and/or practices of preservation and conservation of the electronic documentation. • Sent the questionnaires to 47 addresses of 36 bodies. • Analysis of results. Mid-Term Conference in Barcelona, April 22-23, 2010

  6. Actuations of the E-information group Simultaneously contact with: • Responsible for: • The Autonomous Entity of the Official Newspaper and Publications • The Publishing Council • Two departments of the Generalitat that were working on the design of electronic repositories: • Department of Health • Department of Culture and Mass Media Mid-Term Conference in Barcelona, April 22-23, 2010

  7. The questionnaire • Type of electronic documents generated by each body. • Means of communication. • Application of some policies of conservation and his typology for each type of documentation. • Agreement or disagreement in the establishment of common policies. • Agreement or disagreement in the need to create a institutional common repository. Mid-Term Conference in Barcelona, April 22-23, 2010

  8. The adressee • Managers of the maintenance of the web or of publications of: • 10 Departments • 4 General Secretariats • 3 General Directorates • 10 Minor Organizations Mid-Term Conference in Barcelona, April 22-23, 2010

  9. Analysis of results. Quantitative results Type of electronic documents generated by own institution • Bulletins 28% • Memoires 16% • Reports 14% • Monographs 13% • Proceedings 11% • Magazines 10% • Yearbooks 7% • Others 3% Mid-Term Conference in Barcelona, April 22-23, 2010

  10. Analysis of results. Quantitative results Means of communication • Web 63% • Intranet 17% • E-mail 14% • Local net 6% Mid-Term Conference in Barcelona, April 22-23, 2010

  11. Analysis of results. Quantitative results Type of format for their conservation • Web 36 % • Local (PC o local net) 32 % • Print 32% Mid-Term Conference in Barcelona, April 22-23, 2010

  12. Analysis of results. Quantitative results Which kind of organizations publicize their own documentation best • Departments 48% • Organizations 27% • General Directorates 13% • General Secretariats 12% Mid-Term Conference in Barcelona, April 22-23, 2010

  13. Analysis of results. Quantitative results Which of them declares to have their own conservation policies of their documentation • Yes 68% • No 24% • No answer 8% Mid-Term Conference in Barcelona, April 22-23, 2010

  14. Analysis of results. Quantitative results During how much time • Unlimited or undefined 41% • Depending on the type of documentation 40% • Without policies 19% Mid-Term Conference in Barcelona, April 22-23, 2010

  15. Analysis of results. Quantitative results Consider appropriate an establishment of common policies of conservation of the electronic documentation generated by organizations of the Generalitat • Yes 96% • No answer 4% Mid-Term Conference in Barcelona, April 22-23, 2010

  16. Analysis of results. Qualitative results • High degree of awareness with regard to the problem of the preservation and conservation of the electronic documentation. • Lack of established guidelines and of common procedures. • Great diversity of situations and types of conservation of the electronic documentation produced by each organization. • Existence of initiatives and private performances. Each body acts with proper criteria. • Need to establish policies of documentary management integrated and shared by all the departments and organizations of the Generalitat of Catalonia. Mid-Term Conference in Barcelona, April 22-23, 2010

  17. Perspectives of future (2009-2010) • Improvement and modernisation of the Catalan Library System (Government Resolution 2008-2012). • Promote the grouping of the libraries of Catalonia in networks and enhance the cooperative work between them. • Impulse of the activities of the General Sub-Directorate of Libraries specifically devoted to the coordination of all the special libraries of Catalonia. • Creation of new working groups. Mid-Term Conference in Barcelona, April 22-23, 2010

  18. Suggestions of possible future actuations • Constitution of a cross-disciplinary work team devoted to this task. • Selection of documents, of digital objects and of formats. • Digitalization of documents in paper format. • Establishment of common guidelines. Mid-Term Conference in Barcelona, April 22-23, 2010

  19. Suggestions of possible future actuations • Publicity and visibility of the electronic documentation. • Institutional commitment for different levels. • Establishment of a common legal frame for the management of the authors rights -- Creative Commons. Mid-Term Conference in Barcelona, April 22-23, 2010

  20. Examples of institutional repositories • RIA: Institutional Repository of Asturias • Repository of the Universitat Oberta de Catalunya (UOC) • Repository of the Universitat Pompeu Fabra (UPF) • Repository of the Departament of Culture and Mass Media of the Generalitat of Catalonia Mid-Term Conference in Barcelona, April 22-23, 2010

  21. Conclusions • Will of implication of the professional community. • Need of having some clear guidelines and tools of precise work. • Leadership of the Department of Culture and Mass Media in the creation of a institutional repository. • Preservation, conservation and publicity of all the documentation generated by all the departments and bodies of the Generalitat of Catalonia. • Guarantee the conservation of the documentation independently of their hierarchic appointment of the organizations. • Guarantee the preservation of the historical memory of the institutions. Mid-Term Conference in Barcelona, April 22-23, 2010

  22. Thank you very much for your attention Manel Català Viudez. Centre de Promoció de la Cultura Popular i TradicionalCatalana mcatalav@gencat.cat Elena Heidepriem Olazábal. Secretaría de Política Lingüísticaeheidepriem@gencat.cat Gemma Serra Mina. Departament de Política Territorial i Obres Públiques gemma.serra@gencat.cat Mid-Term Conference in Barcelona, April 22-23, 2010

  23. Special Libraries and Documentation Centres of the Catalan Government

More Related