Navigating McKinney-Vento: Forms and Procedures for Students in Temporary Housing

1. Navigating McKinney-Vento: Forms and Procedures for Students in Temporary Housing Presented by NYS-TEACHS and NYC Department of Education, Students in Temporary Housing Program

2. Who we are NYS-TEACHS • Funded by the State Education Department; housed at Advocates for Children • Provide technical assistance on homeless education issues • Hotline (800-388-2014), Website, Webinars, Annual Workshops, and on-site training Students in Temporary Housing Program • Unit within the Office of Safety and Youth Development • Borough-based STH Content Experts and shelter-based Family Assistants • Provide technical assistance and work directly with schools and students • Provide services students are entitled to under the McKinney Vento Act and Chancellor’s Regulation A-780

3. Poll 1 Who is on the call?

4. Pre-Test

5. Today’sTraining Resources

6. STH Academic Challenges

7. STH Program

8. Identification and Enrollment

9. Poll 2: Identification and Enrollment Who can I ask if I have questions about eligibility (i.e., whether a student is considered homeless)?

10. Best Practices: Identification and Enrollment WHO does WHAT? • Identifies STH students? • Enters data into ATS? • Requests medical/academic records? • Arranges transportation/other services?

11. X Identification: Best Practices “Homeless” Shared Housing Affidavit

12. Make sure students know they can…

13. Poll 3: Enrollment What is the best way to ensure accurate completion of the Residency Questionnaire?

14. Enrollment: Residency Questionnaire The Residency Questionnaire must be completed for ALL STUDENTS The Residency Questionnaire must be completed for ALL STUDENTS • Not in physical custody of parent/guardian • AND • Living in temporary housing

15. Update Student (BIOU) 1) Place cursor next to HOUSING ST and select F4. 2) Enter Unaccompanied Youth status (Y or N), only if the student is in temporary housing.

16. Poll 4: Importance of Residence Questionnaire Why is it important to make sure that a Residency Questionnaire is completed and the housing status updated in ATS for all students?

17. Takeaways Enrolling? Changing address? Residency Questionnaire School staff updates ATS. It does not update automatically. Enroll first. Ask questions later. Even for unaccompanied youth.

18. Questions?

19. Transportation

20. Poll 4: Transportation Yellow bus service is available for students in temporary housing only if:

21. Transportation Options • K-6 if appropriate route • exists • Any grade if on IEP • Any STH student not • getting busing • Parent to accompany student (K-6)

22. Variance Requests Make sure student’s address updated in ATS!

23. Variance Requests • Shelter Variance: • http://schools.nyc.gov/NR/rdonlyres/F965CAD8-17D8-45DF-98BE-82A7265FC537/0/011010ShelterVarianceFormandInstructionsRobinson.pdf • Emergency Variance: • http://schools.nyc.gov/NR/rdonlyres/CB4FC1D4-5A45-4EAA-AC58-2E0741DEF145/0/2012061312EmergencyVarianceRequestFormandInstructions.pdf • Fax or email Variance and Residency Questionnaire to OPT: • Bianca Libasci: blibasci@schools.nyc.gov • FAX: 718-482-3886 • Tel: 718-482-3837

24. Variance Requests • OPT (718-392-8855) • Shelter Variance Unit (Bianca Libasci) • Director Gen Ed Busing, Robert Carney • Director OPT Alexandra Robinson • STH Content Expert • NYS-TEACHS

25. Takeaways K-6, if appropriate route; any route if IEP. Any STH student not getting busing; parent to accompany student (K-6).

26. Title I Set-Aside

27. Title I Set-Aside

28. Title I Uses • Academic programs and educational support services • Basic/emergency supplies • Extended library hours/after school programs • Counseling services • Parental involvement • Intervention programs • Transportationonce the student is permanently housed • Outreach efforts to identify the STH population and help them • The work of the liaison • Research based programs that benefit highly mobile students • Data collection to assess the needs/progress of STH

29. Takeaway Title I funds Many uses to support students in temporary housing

30. REMEMBER:The Compliance Checklist • Did your school enter, review and sign off on the appropriate housing code for all students in ATS? • Did your school set aside the required Title I funds for Students in Temporary Housing in Galaxy?

31. Questions?

32. Post-Test Post-Test

33. STH Content Experts 33

34. Resources • HomeBase (Homelessness Prevention): http://www.nyc.gov/html/dhs/html/atrisk/homebase.shtml • Family Shelter (DHS): http://www.nyc.gov/html/dhs/html/homeless/famserv.shtml#go • Domestic Violence Shelter (HRA): • 800-621-HOPE (4673) • Runaway Youth Shelters (DYCD): • 800-246-4646 • Food Pantries and Soup Kitchens • http://informationforfamilies.org/Theres_No_Place_Like_Home/Home.html • Hunger Hotline (toll-free): 866-888-8777 • Call 311

35. Resources from NYS-TEACHS To order call 800-388-2014 or visit: www.nysteachs.org • Resources from the DOE • Residency Questionnaire • Contact Information for STH Content Experts • McKinney-Vento Guide for Families and Youth • To download, visit: http://schools.nyc.gov/StudentSupport/NonAcademicSupport/StudentsinTemporaryHousing/default.htm

36. Thank You! NYC Department of Education, Students in Temporary Housing (STH) Program Montgomery Smith, Senior Program Manager Email: msmith66@schools.nyc.gov Tel: (212) 374-0860 Website: http://schools.nyc.gov/StudentSupport/NonAcademicSupport/StudentsinTemporaryHousing/default.htm NYS-TEACHS Jennifer Pringle Direct dial: (212) 822-9546 Hotline: (800) 388-2014 Email: jpringle@advocatesforchildren.org Website: www.nysteachs.org 36