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MAIL OFFICE

MAIL OFFICE. Mail offices are of two kinds. They are -Sorting Mail offices -Transit Mail offices A sorting mail office situated in a railway station is called a RMS office. A sorting mail office situated outside the Railway station is called a Sorting office. MAIL OFFICE.

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MAIL OFFICE

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  1. MAIL OFFICE • Mail offices are of two kinds. • They are • -Sorting Mail offices • -Transit Mail offices • A sorting mail office situated in a railway station is called a RMS office. • A sorting mail office situated outside the Railway station is called a Sorting office.

  2. MAIL OFFICE • A branch of RMS which deals with the closed bags is called transit mail office. • A transit mail office functioning in a train is called a transit section. • Head Sorting Assistant is the in charge of the Sorting Mail office. • Mail Guard/Mail Agent is the in charge of the transit mail office

  3. Sorting Mail office • Sorting Mail office handle bags and contents of bags. • Receive ,close , despatch all kinds of bags • Open all kinds of bag addressed to them and sort all kinds of articles received by them. • eg. Madurai RMS, Karaikudi sorting office • Head sorting Assistant is the in charge of the office

  4. Transit mail office • Handle closed bags • Receive, close and despatch all kinds of bags • Open transit bags addressed to them and sort only closed bags • Never sort the articles • Mail Agent/Mail Guard is the in charge of the Transit Mail office

  5. Other Types of Mail offices • Automatic Mail Processing Centre • situated in cities where the quantum of mail is heavy. • Mechanized coding and sorting of unregistered mail. • At chennai, Mumbai and Delhi • Press sorting office • situated on the premises of the News Paper. • This office works to suit the dispatch timing of the News Paper.

  6. Other Types of Mail Offices • Packet Sorting office • situated in big cities where volume of second class unregistered mail is very high. • CRC • the registration branch of the Mail office, where the processing of registration work is done on computers. • A CRC can be situated in the Mail Office itself or in a separate location

  7. Other Types of Mail Offices • Corporate mail office/ Bulk Mail Centre • opened in big cities. • Mails are received from bulk Mailer • i.e is firm which is capable of posting of 5000 unregistered articles/250 registered articles in sorted destination wise bundle. • The Bulk Mail Centre despatch the bundle.

  8. Other Types of Mail offices • Business Post Centre • Performs premailing activities for a fee. • collection, insertion, pasting, addressing, franking/affixing stamps . • Record office • stationery office of the Railway Mail Service where the work papers of the sections attached to it are prepared. • Head Record office • a stationery office • situated at the headquarters of RMS Division • prepares salary and contingent bills for the entire division

  9. Other Types of Mail Offices • Sub Record office • stationery office of the RMS, • situated at the same station as a Mail office. • Prepare work papers for sections and themselves. • all forms required for their sections are supplied.

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