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Motion Templates. John D’Ambrosia Recording Secretary, IEEE 802 LMSC jdambrosia@ieee.org. Purpose of this document. The purpose of a motion template is to improve the quality of the work of the EC
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Motion Templates John D’Ambrosia Recording Secretary, IEEE 802 LMSC jdambrosia@ieee.org
Purpose of this document • The purpose of a motion template is to improve the quality of the work of the EC • Used properly, these motion templates should result in the reduction of motions that are incomplete or ambiguous and the reduction of gratuitous variation • This should save time of all concerned in the preparation and debate of the motions
Normative status of these slides • It is anticipated that any motion templates adopted by the LMSC EC will serve as recommendations but not requirements. They might be included in the LMSC OM as an annex, or might be a stand-alone document. • The existence of a template here does not preclude somebody from presenting an alternative form of motion intended to achieve the same effect. Hopefully EC members will view these templates as a useful tool and use and maintain wherever appropriate.
Scope of motion templates • There is no attempt to capture all possible motions. That would be a huge waste of time, and it would make it hard to use an over-extended document. • Also not included are procedural motions such as approval of the minutes and approval of the agenda made or entertained by EC officers.
Linguistic style of motion templates • A motion is an agreement by the EC to perform some action. There is no need to include “fluff” words that do not describe this action. The words “motion”, or “move”, need never appear in the motion itself. The word “approve” is only appropriate when that is the only action being performed. • For example: “Motion: the EC moves to approve sending …” should be written “Send …”
Tabular style of motion templates • Each type of motion is described by a table, illustrated on the next slide. Only the shaded part is shown to the EC (once shading is removed) . • The rest of the material provides information that may be helpful as to when to use the motion, the applicable rules, and the definitions of the placeholders (“tags”) used in the motion. • Note that the “<” and “>” are removed when the tags are filled in . • Note also text between “[” and “]” needs attention. Either delete the delimiters or delete the entire delimited text as appropriate to your context.
Format of a these motion template slides – Only the yellow shaded part is shown to the EC (without shading). The rest of the slide is there for your information.
Example Motion • The previous template, once the placeholders are replaced and the conditional parts removed looks like: • “Approve submission of the following project to ISO/IEC JTC/SC6 for adoption under the PSDO agreement • P802.11zz • conditional on approval by the IEEE SASB • conditional on publication of approved standard”
List of Motions • Accepting a report • Adoption of standards under PSDO agreement • Liaison of drafts under PSDO agreement • Communication from 802 • Approval of updated LMSC OM • Approval of updated WG P&P • Approval of updated Chair’s Guidelines • Fee Waiver • Study Group formation • Study Group extension • Approval of PAR and CSD (30-day Rule) • Approval of PAR [and CSD (48-hour Rule) • Approval to start sponsor ballot • Conditional approval to start sponsor ballot • Approval to send a draft to RevCom • Conditional approval to send a draft to RevCom
Motion: Accepting a Report Return
Motion: Fee Waiver Return
Motion: Conditional approval to send a draft to RevCom Return
