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F&A Under Recovery. RSC June, 2003. Base Appropriated Budget. Research. Public Service. Instruction. Add Development. Research. Public Service. Development. Instruction. Add Full-F&A Sponsored Program. Sponsored Agreement With Fed Negotiated F&A Recovered. Research.
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F&A Under Recovery RSC June, 2003
Base Appropriated Budget Research Public Service Instruction
Add Development Research Public Service Development Instruction
Add Full-F&A Sponsored Program Sponsored Agreement With Fed Negotiated F&A Recovered Research Public Service Development Instruction
Add Less-Than Full F&A Agreement Sponsored Agreement With Less than Fed Negotiated F&A Recovered Sponsored Agreement With Fed Negotiated F&A Recovered Research Public Service Development Instruction
Money Flow Research Public Service F&A Recovery Instruction Development
Recap • Base Appropriation contributes to sponsored program enterprise • Development efforts contribute to the sponsored program enterprise • Sponsored programs rely on support from base appropriation, development and F&A recovery to survive
Facts about Finances • Base appropriation is shrinking • Development funds are not keeping pace • Endowment performance is poor • Overhead recovery is pressured • Retention of overhead recovery is under attack.
Solutions? • Grow development enterprise! • Succeed in retention of overhead receipts • Reduce overhead waivers • Concentrate on large ticket programs that can sustain themselves through other means
Research Public Service Development Instruction Grow Development, Reduce F&A Waivers
Grow Development, Reduce F&A Waivers Research Public Service Development Instruction
Stabilize Infrastructure • Development Initiatives are Extraordinarily important • F&A Waivers must be minimized. • Work through budgets • Ascertain if recovery mean’s more project resources than under-recovery • Example • Knee-Jerk Approach to Budgeting • Cash Flow Approach To Budgeting
A Cash Flow Approach } } Move Travel and Supplies to Salaries } TDC Drops, but wait! 35% of F&A Recovery back to College - Good } Released Salary back to Dept - Good }
Some Goals • Reduce Processing Time • Reduce Paper Flow • Digitize Proposal Documents • Report Meaningful Data to Chancellor, VC’s, Deans and OP • Grow Research Enterprise through Rankings
Deans and EO’s Retreat • Reduce Paperwork • Reduce Administrative Burden • Reduce cost of administrative process • Equates to do more with less and DO IT BETTER! How? • First analyze the process flow and then during follow on meetings we can discuss how our processes could/should/might/must change
Integrity of the Process Itself • First, we must understand the process • Handout and White Board Discussion
Reminder on F&A Waiver Requests • There is not a “state rate”! • F&A Waiver requests must be submitted to my attention, by e-mail. Include: • A copy of the budget as an attachment, preferably in Excel format. • Your assessment of the total loss to the institution calculated properly • The reason for the request which must express why the administrative burden associated with this project will be substantially smaller than normal or if not, compelling reasons absorbing the loss is warranted • Requests must originate from the Associate Dean for the College or appropriate designee. • Only those units reporting directly to RGS should send their requests without going through an associate dean for research or dean.