DEPARTMENT OF HOME AFFAIRS

1. DEPARTMENT OF HOME AFFAIRS KwaZulu-Natal presentation to the Portfolio Committee 9 March 2005

5. DC 21 Ugu DC 22 Umgungundlovu DC 23 Uthekela DC 24 Umzinyati DC 25 Amajuba DC 26 Zululand DC 27 Umkanyakude DC 28 Uthungulu DC 29 Ilembe DC 43 Sisonke Ethekwini TOTAL 704 030 927 842 656 983 456 459 468 038 804 446 573 341 885 963 560 390 298 408 3 090 116 9 426 017 Population in District Municipalities

6. Richards Bay Newcastle PMB Port Shepstone Durban Ulundi Uthungulu Amajuba Umgungundlovu Ugu Ethekwini Zululand Change of Office Names

7. Provincial Structure

8. Area Manager: North

9. Area Manager: South

10. Area Manager South (New Posts)

11. Area Manager North (New Posts)

12. Accommodation Challenges Umgungundlovu - Searching for alternative accommodation. RAMP Offices: Hluhluwe Tongaat Nkandla Prospecton KwaDukuza - Accessibility – New offices being built Ugu - Accessibility – Searching for new offices Traditional Affairs Offices 29 Offices in pilot project to be closed

13. Provincial Manager Area Manager North Area Manager South Total for KZN Note: 38 Posts at Provincial Manager include: State Accountants IT Specialists Logistic Staff Training Officers Personnel Practitioners 38 Posts 771 Posts 775 Posts 1 584 Posts Proposed Establishment

14. Ethekwini Umgungundlovu Uthungulu Amajuba Ugu Durban Harbour Durban Airport Durban Refugee Office Golela Onverwacht Kosi Bay 9 6 5 3 1 8 10 8 16 3 4 73 Immigration Staff Internal Inspectorate

15. Racial Composition Problem areas: Shortage of Black Managers at level 9 and higher. White Females: 9% is to high.

17. Ethekwini Uthungulu Ugu Umgungundlovu Amajuba Golela Port Refugees TOTAL R26 621 397 (45%) R11 226 242 (19%) R 6 553 107 (11%) R 6 145 644 (10%) R 6 104 242 (10%) R 1 828 974 ( 3%) R 456 000 (.8%) R 58 935 606 Current Budget KZN

18. Actual expenditure: Jan 05 Projected expenditure Total estimated expenditure Deficit for 2004/05 R50 827 641 R13 588 728 R64 416 369 R 5 480 763 Current Expenditure Rate (2004/5)

19. Current Establishment (old) Proposed Establishment Posts increase Current Personnel budget Budget needed to fill (33%) Total needed for Staff (2005/6) Budget needed for other items Grand Total (Allocated for 2005/6- 605 Posts 1 584 Posts 979 Posts R53 683 498 R22 763 157 R76 446 655 R 3 577 623 R90 757 149 R69 328 00) Budget Required

22. Ethekwini Umgungundlovu Uthungulu Amajuba Ugu TOTAL 41 49 132 38 2 262 Deportations (Feb 2005)

23. Durban Harbour Durban Airport Golela Onverwaght Kosi Bay Sani Pass Richards Bay harb. ArriveDepart 6,350 5,460 1,443 1,032 24,814 28,128 3,745 3,884 2,502 2,389 2,685 2,584 680 682 Travelers (February 2005)

24. Received Finalised First interviews done Backlog 401 29 361 797 Refugee Office (Feb 2005)

25. Hospital On-line Registration(Stats for Feb 2005)

26. Opening Balance New applications TIC’s issued ID’s received ID’s in store ID’s issued Closing balance 55,474 16,236 2,703 12,747 68,221 15,566 52,655 ID Statistics (end February 05)

27. Distribution Methods • Posting direct from Head Office • Posting from regional offices • Compiling and distribution of lists • Mobile teams revisit areas • Cooperation from municipalities • Stakeholders participation • Political Parties • Councilors • IEC • NGO’s Mobile Units: Amajuba 1 Uthungulu 5 Ethekwini 1 Ugu 2 Umgungund. 1 TOTAL (10)

28. Distribution Methods (Cont.) • Working flexi hours from 1 April • More capacity in new financial year • Commitment from Stakeholders • Personnel • Vehicles • Photographs • Use of SMS to call in applicants • Contact detail on Address Notice • Participate in radio talk shows • 35 Interns appointed (busy with training) • 24 additional Vehicles from 1 April 2005 • Quality control before applications go to HO • Courier service between HO and Provinces • Ethekwini mobile units (MOU)

29. Partnerships • Partnerships with Municipalities • Ethekwini • District Municipalities • Local Municipalities • ACCESS/Soul City/NOAH/SANCO • Black Sash • Durban Chamber of Commerce • DURMAIL • Fraud/Corruption – Provincial Task Team • IMCO/OPCO (BCOCC) • Lesotho Liaison Committee • Swaziland Regional Liaison Committee • Mozambique Tri Lateral Meeting

30. Current Investigations Appeals against sanctions (Most cases involve officials involved in fraud/corruption) 32 Cases 3 Cases S Misconduct cases

31. Ethekwini Uthungulu Amajuba Umgungundlovu Ugu TOTAL 16 16 9 7 6 54 Vehicles in Province

32. Challenges • Distribution of ID’s • Combating activities of street agents • Fraudulent Marriages • 10,749 Customary Marriages Registered • 219 Fraud cases • 718 Customary Husbands

33. Challenges (Cont.) • Permanent citizen registration campaign • Fraudulent deaths • Meetings with Funeral Undertakers • Arrested Medical Doctor at Greytown • Infrastructure • Vital Registration Project • All offices to work extended hours • Combine Strat. Plan with Transformation issues • Physical Security at Offices • Amajuba • Scottburgh

34. Previous visit by PC • District boundaries of all regions according to DC’s • Programmes for mobile teams discussed and developed together with Stakeholders • Requested for additional vehicles • System introduced to identify backlogs at any office • New establishment discussed with Work Study to ensure the inclusion of the problem areas • Distribution of ID’s to be done in a controlled fashion with Home Affairs the custodian • Five day service to be introduced to Chatsworth and Umlazi • Refugee Section to be allocated elsewhere from the Durban Office

35. Turnaround Issues • Painting of offices (12) • MPCC’s and offices computerised • Hospitals on line registration • The Client is always right campaign • Participate in intergovernmental structures • Participatory transparent management • Attend to staffing capacities • Staff morale • Upgrading of offices

36. SIYABONGA