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To Borrow or to Buy?

To Borrow or to Buy?. Library Departments Working Together to Rush Order Interlibrary Loan Requests for the Permanent Collection. Pamela Colyer, Cataloging Librarian Jason Vance, Interlibrary Loan Librarian Camden-Carroll Library Morehead State University Morehead, KY.

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To Borrow or to Buy?

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  1. To Borrow or to Buy? Library Departments Working Together to Rush Order Interlibrary Loan Requests for the Permanent Collection Pamela Colyer, Cataloging Librarian Jason Vance, Interlibrary Loan Librarian Camden-Carroll Library Morehead State University Morehead, KY

  2. Morehead State UniversityMorehead, Kentucky

  3. Collection Development at Camden-Carroll Library (CCL) • Departmental Liaison System • Departmental Library Budgets • A function of Library’s TechnicalServices

  4. Collection Development-- 2003 Snapshot -- • 2002-03 materials budget: $288,411 • 2003-04 materials budget: $265,000 • Number of books and nonprint items purchased in 2003: 5,299 • Staff: • One Collection Development Coordinator • Four full time support staff for Acquisitions

  5. Interlibrary Loan at CCL • Used to supplement local collection • Available to MSU faculty, staff, and students • A function of Public Services

  6. Interlibrary Loan at CCL-- 2003 Snapshot -- • Borrowing Requests: 2,217 filled • Lending Requests: 3,994 filled • Staff: • One librarian w/split responsibilities • One fulltime ILL Assistant (lending) • One other ILL person w/split responsibilities (borrowing)

  7. The Idea – November 2002 • University of Nevada, Reno’s presentation at ALA in 2002 • Email to ALA listserv • Acquisitions librarian at MSU suggested trying it • Library Director -- “Go for it!”

  8. Initial Concerns with Purchasing ILL Requests • No Librarian review? • No Faculty review? • Which budget line would cover these purchases? • Isn’t there a lot of potential for abuse? • What about the workflow/workload of Technical and Public Services? • Patrons doing selection?! • Will the collection suffer?

  9. Literature Review & Answers to Initial Concerns Brilliant! • This has been done before (and with success?!) • Recognized the need to develop Selection Guidelines for staff • Scheduled trial run for January-June 2003 • Collection Development Committee to review results at end of fiscal year

  10. Collaboration: Public & Technical Services • Called a meeting of staff from: • Acquisitions • ILL • Hashed out the details of the Selection Guidelines document • Reached consensus

  11. Developing Selection Criteria The criteria should… • Try to anticipate potential problems • Be flexible • Delineate specific workflows • Assign responsibility to someone at each stage of the process • Be clear and easy to follow

  12. The Criteria The requested items must be… • books • published in the last 5 years • in English • not LOST or MISSING titles • not already owned by MSU • available for RUSH order • appropriate for the collection • under $100

  13. Patron requests ILL book The Workflow Acquisitions RUSH order the book Cataloging RUSH processes the book ILL applies Selection Guidelines ILL borrows book from other library Book goes to Circulation for Patron pick-up Happy Patron!

  14. Implementation & Adjustments Who’s placing the “item holds”?! • Began in January 2003 • Minor changes to workflow as we progressed • Minor changes to Selection Guidelines too No more textbooks!

  15. The Books • Number of ILL book requests purchased for the Library’s Collection: 175 • Number of ILL book requests filled through traditional ILL: 888

  16. Turnaround Time • Average turnaround time for traditional ILL books: 12.7 days • Average turnaround time for purchased ILL books: 10.9 days

  17. Buying the Books • 14 different vendors • Amazon accounted for 87% of ILL puchases • Average cost of ILL book: $34.24

  18. “But will others use the books?” • Average circulation of ILL books bought for the collection in 2003 (minus first check-out): 1.06 times • Average circulation of other books purchased during 2003: .79 times

  19. ILL Books by Department

  20. How Did We Do? • The Users • Collection Development Committee • Us

  21. Collaboration • Lessons learned • Assign responsibility at each stage of process • Exhibit “good oral and written communication skills” • Be flexible • Don’t be afraid to get creative with routine tasks

  22. Questions? • Pamela Colyer Cataloging Librarian p.colyer@moreheadstate.edu 606-783-5118 • Jason Vance Interlibrary Loan Librarian j.vance@moreheadstate.edu 606-783-9343

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