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Summer Food Service Program 101

The Summer Food Service Program (SFSP) ensures children receive nutritious meals during the summer. Free meals are provided to children at approved sites. Learn about the program, sponsor and site requirements, eligibility, meal service requirements, monitoring, recordkeeping, reimbursement, and more.

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Summer Food Service Program 101

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  1. Summer Food Service Program 101

  2. Summer Food Service Program (SFSP) Overview • Child Nutrition Program- administered by CDE OSN • Ensures children receive nutritious meals during the summer • Free meals are provided to children at approved sites 2

  3. Role of the CDE Office of School Nutrition • Conduct sponsor training • Approve sponsor and site applications • Conduct pre-approval visits • Monitor and review program operations • Provide technical assistance • Process program payments 3

  4. Sponsors Can Be… • Public or private non-profit schools • Units of local, municipal, county, state, or federal government • Private non-profit organizations • Public or private non-profit residential camps • Public or private non-profit universities or colleges • Community and faith based organizations 4

  5. Sponsor Requirements • Capable of handling financial, administrative, and food service responsibilities • Conduct a non-profit food service • Attend the annual state agency sponsor training • Apply to the program and be approved by CDE • Train all site staff on program requirements • Provide reimbursable meals to sites • Monitor sites and ensure program compliance • Submit accurate claims to CDE 5

  6. Sites Can Be… • Schools • Churches • Recreation Centers • Parks • Libraries • Museums • Pools • Apartment Complexes • Mobile Home Parks • Boys & Girls Clubs • Farmer’s Markets 6

  7. Site Eligibility Requirements Must meet eligibility requirements • Open site: serves all children in the area • located in an area where 50% or more of the children residing in the area are eligible for free or reduced-price school meals (area eligibility) • Closed-enrolled site: open only to enrolled children • Eligibility based on area eligibility or household income forms • Camp: offer food service as part of an organized program • Eligibility based on household income forms • To determine site eligibility: http://www.cde.state.co.us/nutrition/osnsfspdeterminesiteeligibility 7

  8. Site Meal Service Requirements • Open & Closed-enrolled sites • Up to two meals each day • Cannot serve lunch and supper on the same day • Camp sites • Up to three meals each day • Establish meal times • Ensure meals are consumed on-site • Accurately complete the daily meal count form • Adhere to local health and sanitation regulations • Ensure civil rights requirements are followed 8

  9. Meal Pattern Requirements • Each meal must meet meal pattern requirements • Prepare meals on-site or contract with a School Food Authority (SFA) or registered vendor to provide meals • Contact CDE OSN for a list of registered vendors 9

  10. Meal Pattern Components • 4 Components: MilkFruit/VegetableGrainsMeats • Meal Pattern Requirements: http://www.cde.state.co.us/nutrition/osnsfspmealpatternrequirements 10

  11. Site Monitoring • Pre-operational visit • Site visit • New sites visited within the first week of operation • Site review • All sites are reviewed during the first four weeks of operation • Ethnic/racial data form • Completed once at each site during operation • Monitoring Flexibilities for CACFP Sites: http://www.cde.state.co.us/nutrition/sfspmemo5142015streamliningprocesses 11

  12. Recordkeeping Requirements • Daily Meal Count Form • Menus • Production Records • Vendor Contract • Food Receipts/Invoices • Monitoring Visits & Reviews • Training Records • Public Release • Letter to Health Department • Budget • Tracking Program Costs & Income • Payroll, Time & Attendance 12

  13. Program Reimbursement • Reimbursement provided to sponsors • Meals x Rate= Reimbursement • Claims reflect only meals served to eligible children that meet SFSP requirements • Claims must be submitted within 60 days after the last day of each month • SFSP reimbursement used for nonprofit food service 13

  14. Next Steps 1. January (or earlier)- begin planning 2. March- required sponsor training 3. Sponsor application due dates: • April 15- New sponsors • May 1- Returning sponsors • Visit the CDE SFSP Webpage for updates: http://www.cde.state.co.us/nutrition/nutrisummer 14

  15. Program Partners • Help make families aware of the program • posters, email, newsletters, social media, webpage • KidsFoodFinder.org or text FOOD to 877-877 • Collaborate with a site or a sponsor • Transport meals or kids to sites, help serve food, conduct outreach • Partner with sites to provide activities • Work with schools, advocates, and elected officials 15

  16. More Information • The CDE Office of School Nutrition (OSN) SFSP webpage: http://www.cde.state.co.us/nutrition/nutrisummer • The USDA SFSP webpage: http://www.fns.usda.gov/sfsp/summer-food-service-program-sfsp • Contact Ashley Moen at CDE OSN • Moen_a@cde.state.co.us • 303-866-6653 16

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