The Office of the PCC Graham Hooper, Chief Executive Kent police Authority

1. Association of Police Authority Chief Executives and Police Authority Treasurers’ Society Joint Seminar 13, 14 September 2012 The Office of the PCCGraham Hooper, Chief Executive Kent police Authority

2. Office of the Police & Crime Commissioner – Staff Structures Your chance for some … Graham Hooper, Chief Executive Kent Police Authority

3. Purpose Of This Session This is a ‘you show me your staffing structures’ - sort of thing. Nothing prescriptive here – just sharing ideas. Local circumstances differ, ideas on ‘new’ police governance differ, the attitudes of members & officers differ – all this means organic structures will emerge. But notwithstanding the above, there may still be some commonality amongst us – and that’s worth capturing.

4. Some Rambling Thoughts From Me on PCC’s Office Structure On this issue, we all agree form follows function, but we need to have regard to the…. The ‘Chief Exec’s Dilemma’: Do nothing on staffing and have a PCC’s office not initially capable of fulfilling the PCC’s wishes OR Recruit/re-engineer the PCC’s office for Day 1 based on assumptions of what a PCC will need – only to find they don’t like it!

5. Some Rambling Thoughts From Me on PCC’s Office Structure The costs of police governance – the ‘love’ that not dare not speak its name? Why has arguably one of the most important issues to do with the success of these reforms been so little discussed? Hmm…. What do we have to grasp on to here? The famous PQ!

6. Some Rambling Thoughts From Me on PCC Office Structure Hey, I consulted with members and, yes, the force too on the size and shape the interim PCC’s office - and guess what they said?

7. Some Rambling Thoughts From Me on PCC’s Office Structure • Atavism - ‘I’m losing staff so you should lose too’ • The zero-sum game & and the ‘credit note’ arising from the end of police authorities • The deliberate translating the costs of police governance into the emotional currency of police posts The position of forces/chief’s to emerging PCC offices is interesting here. Watch out for:

8. Some Rambling Thoughts From Me on PCC’s Office Structure The position of forces/chief’s to emerging PCC offices: The damaging consequences for the PCC of public ‘exposure’ to any plans to increase the costs of police governance (on the alter of ‘bobbies on the beat’) To what extent does the obvious conflict of interest a force has on this subject inhibit them from commenting upon it?

9. Some Rambling Thoughts From Me on PCC Office Structure PCC’s attitude to the size & shape of his/her office? Ideology? They may be predisposed to reducing the size of the PCC’s office – simply as an end in itself. A PCC may have already stated their intention to reduce the costs of police governance in their campaign (can’t/won’t go back on it even if business case suggests they should). Their own ideas of governance will have consequences upon the staffing structure (e.g. the ‘one organisation’ model)

10. Some Rambling Thoughts From Me on PCC Office Structure PCC’s attitude to the size & shape of his/her office? PCC’s may be very sensitive to public perceptions of the size of their office. All this means that it’s hard to have rational conversations about the costs of ‘new’ police governance.

11. PCC Staffing Structure - The Picture in the Garden of England

12. Kent PCC Staffing Structure - The Picture in the Garden of England Police & Crime Commissioner Chief Executive’s recommended Office Structure to support the Police and Crime Commissioner Deputy PCC PA to PCC & DPCC (D) Chief Executive PA to Chief Exec & Chief Finance Officer (D) Office and Business Manager (F) Policing Standards & Integrity Manager (H) Chief Finance Officer Communications & Public Engagement Manager (H) Governance Manager (H) Case Worker 1 (E) Case Worker 2 (E) Research, Information & Analysis Officer 2 (G) Research, Information & Analysis Officer 1 (G) Governance Officer 1 (F) Governance Officer 2 (F) Communications Officer (D) Public Engagement Officer (F) Modern Apprentice 2 Correspondence Officer (C) Modern Apprentice 1 Admin Support Officer (PT) (D) General Admin Support Clerk (A)

13. PCC Staffing Structure - The Picture in the Garden of England For more information contact: Graham Hooper Chief Executive, Kent Police Authority Tel: 01622 604488 Email: graham.hooper@kent.pnn.police.uk

14. PCC Staffing Structure - The Picture in the Garden of England What does your future hold? We’re about to jump through the PCC portal!

15. Avon & Somerset Draft Interim Office of PCC Structure from 22 November 2012Version 3 – September 2012

16. Cambridgeshire Police Authority – Executive Team • Partnership working towards joint commissioning approach • Refining focus of team as this develops Becomes Chief Executive under Schedule 1 PR&SR Act 2011 and overall lead for commissioning approach Becomes Chief Finance Officer under Schedule 1 PR&SR Act 2011. Role also developing to be increasingly outward-facing for commissioning approach Role refocused on broader partnership working and strategy-setting through strategic and needs assessments and Police and Crime Plan development Previous engagement officer role bolstered and broadened to provide stronger linkages between engagement, policy and governance New additional resource to provide resilience in direct administrative support for Commissioner and across team Current focus on transition project management and policy development Previous Committee support roles refocused on broader decision-making support and understanding linkages with commissioning

17. Cleveland Chief Executive Contracted, temporary appointments, secondments & partnered Administration & PCC Support Governance & Policy Finance • Office Manager & PCC Support • PCC’s Executive Assistant • Admin Support and PA to PCC, DPCC & Ch Exec • Admin Assistant Assistant Chief Executive (internal) –Governance & Policy • Contracted • Media • Legal • Audit (Internal & external) • Secondments • From Probation • From Force (P&C Plan) • Partnered • With Probation – Preferred Provider • Assistant Commissioners? • (volunteers?) Chief Finance Officer (CFO) & Deputy Chief Executive Consultation, Comms & Communities Performance & Research Local Auth & Criminal Justice Partner Liaison Consultation, Communications & Community Support Officer Performance & Research Officer Assistant Chief Exec (External) - Partnerships Performance Focused

18. PCC Devon & Cornwall FOR COMMENT OPCC Executive Support CEO Strategic Legal Support • PA • Communications/media • Executive Support Strategic HR Support Deputy CE Chief Financial Officer • Treasury Management • Audit/Budget • Business Appraisal • IT • Estates • VfM • Asset Management • Budget Management Strategic Management Performance Community Engagement & Partnerships Business Support Policy Planning and collaboration Commissioning Strategic Risk Management Equality & Diversity Children & Safeguarding Scrutiny Performance Analysis HMIC/Audit & Learning NCRS Community Engagement Partnership ICV Consultation Data Protection Standards Pension Forfeiture Paralegal Support Complaints FoIA Governance/Decision Sheets Committee Support Info Management Records Management Customer Contact Environment/sustainability Functional/technical HR ?Criminal Justice? Victim Care Customer Service

19. Dorset Chief Executive PA to PCC Chief Finance Officer Commissioning & Partnership Manager Media & Communication Manager Community Engagement Officer Information Research Officer and Data Analyst Executive Support Officer & ICV Scheme Administrator Administrative Support Officer

20. Dyfed-Powys

21. Gloucestershire Office of the PCC

22. Greater Manchester

24. Humberside Functions of the Office Strategy / Planning Assurance Relationships & Public Finance, Governance & Administration Functions: Environmental scan, needs assessment, Police and Crime plan, Policy / strategy development with Force. Functions: Assurance / performance framework (risk based) Force and partners, evaluation of outcomes. “Force, CSPs and CJS efficient and effective?” Functions: Single point of contact for local delivery (people, partners & stakeholders) inc media / communications Functions: Financial monitoring, management & planning. Functions: Records, publication & transparency, office management inc postbag, liaison with panel etc.

25. Chief Executive / Treasurer Merseyside Police Authority Merseyside Deputy Chief Executive / Monitoring Officer Assistant Treasurer Performance Manager Principal Officer Communications s & Media PA/Member Services Officer PA to Chief Exec/Treasurer Committees & Admin Manager Policy & Performance Officer Internal Audit Manager PA to Deputy Chief Executive Deputy Committees & Admin Manager Principal Officer Citizen Focus Policy & Performance Assistant Principal Auditor x 2 Projects Officer Admin Officer Communications & Engagement Officer x 3 FTE Senior Auditor x3 Clerical Assistant* Vacant Communications Assistant * - Providing Assistance across Unit

26. Staffordshire

27. OPCC DRAFT STRUCTURE – DAY 1 November 2012 p/t – part time Current staff = 8.2 FTE PCC Deputy PCC? • Chief Executive • Support PCC • Strategic planning • Links with COG • Business planning • Chief Finance Officer – p/t • Audit Committee • OPCC finances • Force / Partner financing • PA/Support Officer • PA/ diary for PCC/DPCC • FOI • Website / Press support • Senior Policy Officer – p/t • Police and crime plan • Operational policing • Performance • Research/ analysis • Support Officer • Complaints oversight • Equality and diversity • Force HR issues • Communications Manager • Comms strategy • Press and media • Publc Engagement • Partnerships • Policy Officer • Partnership working • Commissioning • Policy Officer – p/t • Post Transition projects • Consultation • Policy Support • ICV Scheme Manager – p/t • Oversee ICV Scheme ICV Volunteers .Approx 50 volunteers for custody visiting Surrey • PA/ Office Manager • PA CEX/CFO • Office management • Complaints / contact log

28. Wiltshire