Foothill College Program Review & Discontinuance

1. Foothill College Program Review & Discontinuance

2. Program Review: Why Do We Do It? • An effective program review supports continuous quality improvement to enhance Student Learning Outcomes (SLOs) and, ultimately, increases student achievement rates. • Program review aims to be a sustainable process that reviews, discusses, and analyzes current practices. • The purpose is to encourage program reflection and to ensure that program planning is related to goals at the institutional and course levels.

3. Program Review: Why Do We REALLY Do It? • Compliance (accreditation) • Resource Allocation • Because we have to • Document a history of need and service

4. Who Does It?—What Constitutes a Program? • If you offer a degree and/or certificate • If you want resources

5. Who Reads It (comprehensive)? • All program faculty and staff • Dean/Administrator • VP of Area • Program Review Committee • General Campus and Public

6. What Does PRC Do? • Review all comprehensives • Note commendations • Note concerns/make recommendations • Rank: Green, Yellow, Red • Notify program faculty • Present Rankings to PaRC & President

7. What Do Rankings Mean? • GREEN — Program is recommended to continue in the regular program review cycle. • YELLOW — Trend analysis indicates the program is not meeting targets and/or indicators identified within the program review document, or that the program review document is incomplete. • RED— Trend analysis indicates a notable and persistent decline in viability, an abrupt change to one or more of the targets and/or indicators, or that a program previously categorized as YELLOW has not successful implemented its remediation plan.

8. Program Discontinuance • Based on PRC’s recommendation: • PaRC may then recommend program remediation, suspension or discontinuance to the College President. The College President will either accept PaRC's recommendation(s), or explain his/her reason for not accepting PaRC's recommendation(s). • https://foothill.edu/gov/prc/

9. Program Remediation https://www.foothill.edu/staff/irs/Approved_GHB_120512.pdf p16 If remediation is the final recommendation after the program review has been evaluated, all of the following will occur: • a. Program faculty and staff must collaborate with administrators to develop a remediation plan to address the area(s) of concern that explicitly identifies goals, benchmarks and timelines, and this plan must be accepted by PRC, PaRC and ultimately the president. • b. The next program review must address implementation efforts and progress and will be reviewed by the PRC and ultimately PaRC. Programs on remediation that do not meet stated benchmark goals by the next cycle may be brought back to PaRC as a continued Yellow, or may be identified as Red in the next cycle. • c. If PaRC affirms that a program is on continued yellow or red status, they may recommend to the president to extend the remediation plan for one more year, suspend the program for a year or to initiate the program discontinuance process. • d. The President will either accept PaRC’s recommendation, or explain his/her reasons for not accepting PaRC’s recommendation.

10. Program Suspensionhttps://www.foothill.edu/staff/irs/Approved_GHB_120512.pdf p16 If suspension is the final recommendation, all of the following will occur. a. The college will follow Board Policy 6015 to allow for students to complete their educational plans through limited offerings, course substitutions or other agreed upon options and adhere to the communication guidelines and timelines with De Anza, the district, and the collective bargaining units. b. During the year suspension, the program will be evaluated again by PRC and assigned a green, yellow or red. PaRC can then recommend reactivation of the program or to initiate the program discontinuance process. c. Program faculty and staff must collaborate with administrators to develop a remediation plan to address the area(s) of concern that explicitly identifies goals, benchmarks and timelines, and this plan must be accepted by PRC, PaRC and ultimately the president. d. The President will either accept PaRC’s recommendation, or explain his/her reasons for not accepting PaRC’s recommendation.

11. President’s Notification of Program Discontinuance • Sharing the timeline with those affected • Communicating to APM and CAC • Providing written formal notice to program faculty and staff, and appropriate bargaining units • Providing a plan for students to complete their educational plans …

12. Administrative Procedure (6015) Guidelines a.     Written formal notice sent to program faculty and staff, the Faculty Association, and Classified Unions. The timing of notification shall be in accordance with respective agreements. b.     College faculty, staff, and administrators will collaborate to develop a phase-out plan to be brought to APM and CAC for discussion and feedback. This phase-out plan will include provisions to ensure that: i.     there is timely and ongoing communication with affected faculty and staff ii.     all students currently in the program have the opportunity to complete the program and are appropriately counseled, and iii.     the bargaining units has have time to resolve contractual issues for faculty and staff in the affected program in accordance with their respective agreements

13. Questions?