Entrepreneur SAE Book

1. Entrepreneur SAE Book The Entrepreneur SAE Book is designed is used by anyone investing their time, effort, and capital into an enterprise which will hopefully yield a positive return on their investment.

2. Blank pages or parts of blank pages will be shown during this presentation. General directions will be given followed by entries for a Home Garden Entrepreneur SAE Project. Entries will be shown in Blue Print.

3. Page 1 Agreement or Contract Page This page is a legal agreement between two or more individuals. • It must be typed or written in ink. • It must be signed in blue or black. • It should be completed before the SAE project begins.

4. The Enterprise Name and Number should be entered the same on the top of each page within the enterprise. This information must also agree with the Common Pages. Page 1 You are now ready to start the actual contract or agreement. This information must be agreed to by all parties. The information must be typed or entered in pen. The student name should appear the same throughout the SAE book.

5. The following graph will help you determine who is responsible for various items such as labor, management, etc.. In this example the Parents are also the owners since they own the land and equipment where the project is conducted. Regardless of the situation, the percent Student, owner, and parent must total 100. Sometimes the student may be the owner/operator as in a small business or a third party may be the operator where land or buildings are rented to complete the SAE project. Page 1

6. Page 1 The two final items of the contract or agreement are special arrangements and the signatures. The special arrangement can be almost anything agreed to by all of the parties. The signatures must be in ink to make the agreement binding to all parties.

7. It is time to set goals for your project. Many SAE projects will have state standards for some efficiency factors. These should be used if available. If your project does not have standards, complete some research and develop factors for your SAE project. You may also develop some of your own goals. Page 3

8. Efficiency Factors developed by the state will have Average and Superior efficiency levels set. These should be entered and you should set goals for your SAE project. Note: These factors may change over time. Also make certain that your goal is realistic for your SAE Project. Page 3

9. Efficiency Factors developed by the state will have Average and Superior efficiency levels set. These should be entered and you should set goals for your SAE project. Note: These factors may change over time. Also make certain that your goal is realistic for your SAE Project. Page 3

10. If you are going to develop some of your own goals there may not be average and superior goals established by the industry. If this is the case let these two entries blank; however, you must enter a Student Goal. Page 3

11. At the end of the project year you must analyze your records and goals. For state efficiency factors you should use an analysis sheet (Page 22). Make certain that your achievement entered here agrees with page 22 and is supported by your records. Page 3

12. Page 3 Note: First Date Completed must agree with labor records on pages 17 to 20. Take a soil test to determine nutrient needs. 03/01 03/06 Till soil to control weeds and prepare the seedbed. 04/01 04/05 04/01 04/05 Work fertilizer/plant nutrients into the soil while tilling. Purchase high quality seeds adapted to the area. 03/15 03/12 Plant onion sets early in the planting season. 04/10 04/05 Lay out the garden plot to make the best use of soil types, sun, water and reduce disease. 03/15 03/03 05/01 04/22 Control weeds as early as possible in the growing season.

13. Page 4 Approved Practices continue from page 3. After all the Approved practices and dates are entered the student, parent and teacher should sign this page in ink. This page then becomes a continuation of the agreement found on page 1.

14. The Budget Estimate must be completed before the SAE project starts. The top half of the page is an income section. Income categories are entered here and in the same order later on the income pages (Pages 8 to 11 and Page 16). You may want to include a miscellaneous category to cover any possible unexpected income. Page 5

15. Once the income categories are set, enter your estimated quantities, value per unit, and total dollars. In some cases, it may not be practical to enter quantity and unit value. If this is the case enter only the total dollars for the category. You should not change your budget during the year even if your SAE project changes. Page 5

16. Once the income section of the budget is completed, you are ready to start the expense sections by entering the budget categories. These will later be enter on pages 12 to 16 in the same order. Qualities, unit costs and total dollars are entered just like the income section of the budget. Page 5

17. The bottom of page 5 will require you to do pages 6 and 7 of your SAE book before all of the information can be entered. Line C is an estimated change in inventory during the year. Line E is the actual beginning inventory value listed on page 7. Page 5

18. The opportunity costs are a cost of doing business, or the loss of income one has not received by placing the money in the bank or some other investment opportunity. The interest rates should be set based upon current economic conditions. Follow the directions to make the correct calculations. Page 5

19. Enter your entrepreneur inventory on pages 6 and 7. Entries should be made on these pages only at the beginning and end of the year. If an item is no longer in inventory enter 0 at the end of the year. Totals from page 7 should be transferred to page 5 and S-2. Page 6 beginning end

20. Page 7 After inventory entries are made on pages 6 and 7, total the columns and follow the directions. Make certain that the totals are carried to pages 5 and S-2 in the beginning of the year and to pages 16 and S-2 at the end of the year.

21. Before making any entries, make certain that the income categories are entered on the top of pages 9 and 11 in the same order as on page 5. Once this is done you are ready to enter your income/receipts. Pg 8 - 11

22. Enter the date the income was received, a description of the item(s) sold, the quantity sold, value per unit and total dollars received. Pg 8 - 11 Some items may be deposited to cash, savings, checking, or transferred to another enterprise. A few items may have a value, but are listed as non cash if used by the family. The category code should agree with the column number on the right-hand page (not presently visible).

23. Pg 8 - 11 Once the left-hand page is completed, transfer the totals on line 1, page 8 to the correct column on the right-hand page. Continue this process for the rest of the entries. Totals should be transferred to the next page and then to page 16.

24. Pg 12 - 15 The expenses are entered exactly the same as the income. Make certain that the category codes agree with page 5.

25. Pg 12 - 15 Once the left-hand page is completed, transfer the totals on line 1, page 12 to the correct column on the right-hand page (page 13). Continue this process for the rest of the entries. Totals should be transferred to the next page and then to page 16.

26. Page 16 The Income Categories and Budgeted Dollars are transferred directly in the same order from page 5 to page 16. The items in the pale yellow box should be entered at the beginning of the project. The Actual Dollars are transferred from the column totals found on page 9 or 11 at the conclusion of the SAE Project or Calendar Year. $98.50 $91.25 $4.00 - $193.50

27. The Expense Categories and Budgeted Dollars are transferred directly from page 5 to page 16 (Seen in the Pale Yellow). Actual expenses (Dark Yellow) are transferred from pages 13 or 15 at the conclusion of the SAE Project or the end of the Calendar Year. Page 16

28. Page 16 To complete the bottom of page 16, you must transfer the inventory change found on page 7. (Note this may be either a positive or negative number. To determine labor income Add line C to Line D (Make certain you don’t miss any negative signs there was a loss. To determine Income per hour transfer the total hours from page 20 and then divide Line E by Line F. Note: If labor records are in minutes they must be converted to hours by dividing by 60. $78.40 42.5 $1.85

29. Labor records must be kept as hours or minutes, not a combination of both. (Circle the correct Unit) Labor entries should be detailed and when items are listed in the Approved Practices (Page 3 & 4) the dates must agree. Pg 17-20 Note: For items completed every day such as feeding and watering animals, should enter the labor records on a weekly or monthly basis and include detailed information on many skills completed.

30. Page 21 The special record section is used to explain unusual events, expenses, income, and labor needs. Any item that would cause things to not go as planned should be included.

31. Page 23 & 24 July 28, 20XX -- Back Yard just east of the garden

32. Page 23 & 24 Description: I am holding one of the first tomatoes from my home garden project late one evening. This was one of the high quality tomatoes; however some of my very late ones in the season showed signs of rot. 23 Jan-99