Mastering Project Management: Essential Concepts & Strategies

1. Project Management What is Project Management?

2. Project Planning • What is a Project? • Plan Process • The Triple Constraint • What is Project Management? • EXAMPLE of a Work Breakdown Structure • The Project Manager • Importance of Project Management • Project Management Framework

3. 1. What is a Project? Beginning Middle End • All projects have a beginning, a middle and an end.

4. 1994 53% Challenged 31%Critical Failures 16% Success Not even completed Typically 189% over budget OTOBOS • Source: CHAOS Report 1995 by the Standish Group • Access it here: http://net.educause.edu/ir/library/pdf/NCP08083B.pdf 1 2 3 4 5 6 7 8

5. A target outcome A defined life span Cross organisational participation New or unique Time, Cost and performance requirements • Projects have a common set of characteristics which can also be defined by what they are not

6. A target outcome A defined life span Cross organisational participation New or unique Time, Cost and performance requirements One team or one person working alone Explorations Go on indefinitely Creating the same thing multiple times No constraints on time, cost or performance What a project isn’t • Projects have a common set of characteristics • which can also be defined by what they are not

7. Plan Monitor & Control Implement 2. Planning Process Initiate Close • All projects typically go through these five processes • Tsui uses POMA

8. Step 1 Step 2 Step 3 Result activity inputs outputs • A process is a series of actions directed towards a particular result.

9. Figure 1.1 Project Life Cycle (Gray & Larson, 2006, p6)

11. 3. The Triple Constraint Time Scope Cost • Also known as the IRON TRIANGLE

12. Figure 1.1 Triple Constraint of Project Management(Schwalbe, 2006, p8)

13. The QuadrupleConstraint Quality Time Scope Cost • Warning: Quality has many definitions

14. 4. What is Project Management? • Project Management is the application of knowledge, skills, tools and techniques to project activities to meet project requirements • Challenge of Project Management: • Managing temporary, non-repetitive activities and often acting independent of the organization • Getting right people, right time to address the right issues and make the right decisions • Duties of Project Managers:Gather resources for the project Linked to the customer interface Provides direction, coordination, and integration to the project team Responsible for performance and success of the project • Advantages of Project Management • Better control of financial, physical, and human resources • Improved customer relations • Shorter development times • Lower costs & Higher profit margins • Higher quality and increased reliability • Improved productivity & Better internal coordination

16. (Schwalbe, 2006, p17)

17. 5. Work Breakdown Structure WBS

18. Work Breakdown Structure WBS

19. 6. The Project Manager • Many roles and responsibilities • Managing project is managing complexity • Formulate plans and objectives • Monitor results • take corrective action • expedite activities • solve technical problems • serve as peacemaker • make tradeoffs among time, costs, and project scope • recognize the need to change to keep the project on track • initiate change • provide direction and motivation • innovate and adapt as necessary • integrate assigned resources

20. 7. The Importance of project management Sponsor & Supporters Project Team Suppliers Customers Opponents • Suggested Skills: • Communication skills: listening, persuading • Organizational skills: planning, goal-setting, analyzing • Team Building skills: understanding, motivation, • Leadership skills: sets example, energetic, vision, delegates, positive • Coping skills: flexibility, creativity, patience, persistence • Technological skills: experience, knowledge

21. 8. Project Management Framework Figure 1.2 Project Management Framework(Schwalbe, 2006, p9)