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Simplifying Verification

Simplifying Verification. http ://heimshelp.deewr.gov.au/sites/heimshelp/support/pages/webinar-simplifying-verification. Overview. What is verification? Validations and Verification Why verification is required Verification reports Issues that impact on verifying your data

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Simplifying Verification

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  1. Simplifying Verification http://heimshelp.deewr.gov.au/sites/heimshelp/support/pages/webinar-simplifying-verification

  2. Overview • What is verification? • Validations and Verification • Why verification is required • Verification reports • Issues that impact on verifying your data • Tips and strategies to prepare for verification

  3. What is verification? • The final opportunity to check your data • Formally confirms the accuracy of your reported data to the department

  4. Validation vs Verification • The system’s validations cannot identify all issues • Verification is your own check on the data to identify inconsistences or errors

  5. Validation vs Verification Why data can be different • Data corrected on submission • Changes not reported • Students not reported

  6. Why is verification necessary • Legislative requirement • Ensures accuracy of your reported data Verified data underpins • Funding and reconciliation of payments • Publications and statistical information

  7. When is your student data verified? Full year Starts - 15 April Ends - 15 May (census January – December) Half year Starts - 15 Sept to 15 October

  8. HEIMS Online Verification process

  9. How is data verified

  10. HEIMSOnline - Verification process

  11. Table A & B providers Private higher education providers VET FEE-HELP providers

  12. Verification process • Activated Status appears when the department commences the verification process • Reports are ready for checking • Status after the provider selects “refresh reports” • Selected after revisions are made if errors are detected • Signed Off • Verifying • Status after the provider selects “sign off” • Sign off detects no errors • After the provider “starts verification” • Provider checks verification reports • Activated • Data refreshing

  13. Table A & B providers Private higher education providers VET FEE-HELP providers

  14. Verification process • Activated Status appears when the department commences the verification process • Reports are ready for checking • Status after the provider selects “refresh reports” • Selected after revisions are made if errors are detected • Signed Off • Verifying • Status after the provider selects “sign off” • Sign off detects no errors • Status after the “Start Verification” • Providers can start checking their verification reports • Activated • Data refreshing

  15. Table A & B providers Private higher education providers VET FEE-HELP providers

  16. Verification process • Activated Status appears when the department commences the verification process • Reports are ready for checking • Status after “Refresh Reports” • Providers refresh their reports when errors are detected and a revision is made • Signed Off • Verifying • Status after the provider selects “sign off” • Sign off detects no errors • Status after “Start Verification” • Providers can start checking their verification reports • Activated • Data refreshing

  17. Table A & B providers Private higher education providers VET FEE-HELP providers

  18. Verification process • Activated Status appears when the department commences the verification process • Reports are ready for checking • Status after “Refresh Reports” • Providers refresh their reports when errors are detected and a revision is made • Signed Off • Verifying • Status “Sign Off” • Sign off only after reports are checked and there are no errors • To sign off the check box to confirm the data is accurate is ticked • Status after “Start Verification” • Providers can start checking their verification reports • Activated • Data refreshing

  19. Verification process • Activated Status appears when the department commences the verification process • Reports are ready for checking • Status after “Refresh Reports” • Providers refresh their reports when errors are detected and a revision is made • Signed Off • Verifying • Status “Sign Off” • Sign off only after reports are checked and there are no errors • To sign off the check box to confirm the data is accurate is ticked • Status after “Start Verification” • Providers can start checking their verification reports • Activated • Data refreshing

  20. Verification process • Activated Status appears when the department commences the verification process • Reports are ready for checking • Status after “Refresh Reports” • Providers refresh their reports when errors are detected and a revision is made • Signed Off • Verifying • Status “Sign Off” • Sign off only after reports are checked and there are no errors • To sign off the check box to confirm the data is accurate is ticked • Status after “Start Verification” • Providers can start checking their verification reports • Activated • Data refreshing

  21. Verification process • Activated Status appears when the department commences the verification process • Reports are ready for checking • Status after “Refresh Reports” • Providers refresh their reports when errors are detected and a revision is made • Signed Off • Verifying • Status “Sign Off” • Sign off only after reports are checked and there are no errors • To sign off the check box to confirm the data is accurate is ticked • Status after “Start Verification” • Providers can start checking their verification reports • Activated • Data refreshing

  22. Verification Reports

  23. Reports in HEIMS Online

  24. Table A & B Table A & B providers Private higher education & VET FEE-HELP providers

  25. VET providers - Reports VET FEE-HELP providers Reports that apply to all providers

  26. Additional reports for higher education providers

  27. Additional reports for Table A & B and some higher education providers

  28. Table A & B

  29. VET Completions

  30. HEIMS Data checking guide

  31. Common issues • Over reporting of no information codes • Campus postcodes • Inconsistent students citizenship • Overseas students fees

  32. Variation status flags • Screen shots of verification reports

  33. What to check Correct student information • enrolments • study load • debts • completions Variation differences Common reporting issues

  34. Verification Reports Differences between reports HEIMS Data View Reports

  35. HEIMS Verification Reports Differences between reports HEIMS Data View Reports

  36. Drill down function • Screen shots of verification reports

  37. Drill down function

  38. Other functionality

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